Before you create accounting entries, verify the following items are created:

• GL Accounts
• Companies
• Periods
• Currencies
• Exchange Rates
• Accounting Rules

When a source document is finalized, a check mark is displayed in the Finalized checkbox, and a date and time is displayed in the Finalized Date field. After finalization, the document is protected, and you cannot directly change it. However, within certain limits, you can unfinalize a document to change it. For example, you can unfinalize a source document after its accounting entry is created if the GL area and the period for that document are still open.

Source documents, when finalized, generate accounting entries. The following table shows the finalization timing for each source document.

Finalization for Source Documents

Source Document	Finalization Timing
Bank Transaction	Finalization automatically occurs when the bank transaction is imported into Kenandy, loaded into Kenandy, or saved in Kenandy.
Customer Invoice	Finalization automatically occurs when the customer invoice is created. However, if the Type field for the customer invoice is Manual, then finalization occurs when you select the Finalized checkbox and save the customer invoice.
Customer Receipt	Finalization automatically occurs when you fully apply a payment to the customer receipt, and the customer receipt is closed.
Fixed Asset Adjustment	Finalization automatically occurs when the fixed asset adjustment is created.
Fixed Asset Depreciation	Finalization automatically occurs when the fixed asset depreciation is created.
Inventory Change	Finalization automatically occurs when the inventory change is created.
Intercompany Invoice	Finalization occurs when you select the Finalized checkbox and save the intercompany invoice.
Intercompany Payment	Finalization occurs when you select the Finalized checkbox and save the intercompany payment.
Journal Entry	Finalization occurs when you select the Finalized checkbox and save the journal entry.
Receiving Document	Finalization automatically occurs when the receiving document is created.
Supplier Invoice	Finalization automatically occurs after you approve the supplier invoice.
Supplier Payment	Finalization automatically occurs when the supplier payment is created, and the supplier payment is applied.

Complete the following procedure to generate accounting entries from multiple source documents (for example, customer invoices).

1. From the source document list view page, in the View field, select All, and click Go!
2. Select the checkboxes for the source documents for which you want to generate accounting entries.

   When a source document is complete, a check mark is displayed in its Finalized checkbox, and a date and time is displayed in its Finalized Date field. These field values indicate that the source document is eligible for accounting.

3. Click Generate Accounting.
4. On the page that is displayed, click Generate.

   A message is displayed to indicate that the batch job is started.

Complete the following procedure to generate accounting entries for all source documents of a certain type.

1. From the Company list view page, click the link for the company for which you want to generate the accounting entries.
2. On the Company detail page that is displayed, click Scheduled Jobs.
3. On the Scheduled Jobs page that is displayed, click Run next to the accounting batch job to run (for example, the Customer Invoice Accounting job).

   If a generated accounting entry has exceptions (for example, if the credit and debit totals are not equal), its Has Exceptions checkbox is selected. Exceptions are displayed in the Open Activities related list for the source documents.

1. From the Journal Entry list view page, in the View field, select All, and click Go!
2. Select the checkboxes for the journal entries for which you want to generate accounting entries.

   When a journal entry is complete, a check mark is displayed in its Finalized checkbox, and a date and time is displayed in its Finalized Date field. These field values indicate that the journal entry is eligible for accounting.

3. Click Generate Accounting.
4. On the Generate Journal Entry Accounting page that is displayed, click Generate.

1. From the Journal Entry list view page, click the link for the journal entry for which you want to generate an accounting entry.
2. On the Journal Entry detail page that is displayed, click the Generate Accounting Entry custom link.

   The Generate Accounting Entry page is displayed showing information about the accounting entry, the accounting entry lines, and the accounting rules applicable to the accounting entry lines.

Note: On the Accounting Entry Lines page, the Amount DR and Amount CR field values for the journal entry lines are automatically rounded to 2 decimal places. This rounding addresses decimal variances that might create exceptions due to debits and credits that do not equal. However, the amounts in the database are stored to a precision of 6 decimal places.

On the Accounting Entry detail page, you can manage exceptions for the accounting entry. You can view the exceptions for an accounting entry in the Exception Information related list. To clear the exceptions, you can correct the source data (the source document information or the accounting rules, depending on the source of the exception), and then regenerate the accounting entry.

The following table lists the fields that Kenandy provides. Your system administrator selects the fields that are displayed on your user interface.

Accounting Entry Page

Field	Description
Accounting Entry	The auto-generated ID for the accounting entry.
Area Closed	An indication of whether the GL area (for example, accounts payable) that includes the accounting entry is closed.
Autonumber	An auto-generated ID that identifies the accounting entry.
Bank Transaction Group	The bank transaction group associated with the accounting entry.
Batch Job ID	The batch ID for the process job that automatically generates the accounting entry.
Cloned From	The ID of the original accounting entry from which the accounting entry is cloned. A validation rule applies to this field.
Company	The company for the accounting entry.
COMP Functional Total CR	The total credit amount for the accounting entry in the functional currency for the company ledger. The company ledger is a ledger for the legal entity accounts in the functional currency of the company.
COMP Functional Total DR	The total debit amount for the accounting entry in the functional currency for the company ledger.
COMP Total Credit	The total credit amount for the accounting entry in the company ledger.
COMP Total Debit	The total debit amount for the accounting entry in the company ledger.
CONSOL Total Credit	The total credit amount for the accounting entry in the consolidation ledger. The consolidation ledger is included in the consolidated financials of the top-level parent company, and is used only for consolidation purposes.
CONSOL Total Debit	The total debit amount for the accounting entry in the consolidation ledger.
Currency	The currency from the source document for the accounting entry.
Customer	The customer associated with the accounting entry.
Customer Invoice	The customer invoice associated with the accounting entry.
Customer Receipt	The customer receipt associated with the accounting entry.
Description	A description of the accounting entry.
Exceptions Count	The number of exceptions associated with the accounting entry.
Finalized Date	The date that the associated source document is finalized. The lifecycle of the finalized source document is complete on this date, and the source document is ready to be accounted for.
Fixed Asset Adjustment	The fixed asset adjustment document associated with the accounting entry.
Fixed Asset Depreciation	The fixed asset depreciation document associated with the accounting entry.
GL Date Time	The date and time that the accounting entry is posted to a GL account.
Has Exceptions	An indication of whether the accounting entry has one or more exceptions.
Inventory Change	The inventory change document associated with the accounting entry.
Invoice	The invoice associated with the accounting entry.
Is Validated	An indication of whether the accounting entry is validated.
Journal Entry	The ID of the journal entry associated with the accounting entry.
Last Validated	The last time that the accounting entry was validated.
Line Exceptions	The number of exceptions that are associated with the lines in the accounting entry.
Payment	The payment associated with the accounting entry.
Period	The period associated with the accounting entry.
Period Status	The status of the period associated with the accounting entry. Options include Open and Closed.
Posting Date	The date and time that the transaction is posted to a GL account. This field value is automatically updated with the finalized date and time. If you backdate this document by selecting a transaction date and time for a prior period, then this field value is automatically updated if the GL area for the prior period is currently open. To learn more about how this field is populated for backdated documents, see About Backdating a New Source Document.
Receiving Document	The receiving document associated with the accounting entry.
Recurring	An indication of whether the accounting entry is a recurring accounting entry. A recurring accounting entry is associated with a journal entry that is automatically generated from a recurring template.
Recurring Accounting Entry	The recurring accounting entry associated with a journal entry that is automatically generated from a recurring template
Related Accounting Entry	The related accounting entry associated with the accounting entry.
Reversed	An indication of whether the accounting entry was reversed.
Reversed Accounting Entry	The document for the reversed accounting entry.
Reverse Next Period	An indication of whether the accounting entry will be reversed at the beginning of the next period.
Source Document Object Name	The name of the object for the source document of the accounting entry.
Source Key	A key that identifies the source document of the accounting entry. This field value consists of some field values in the accounting entry, and uses the following format: Source Reference|Status
Source Lines Processed	The number of lines in the source document that were processed for the accounting entry.
Source Reference	The reference for the source document of the accounting entry.
Status	The status that is automatically assigned to the accounting entry. The options include:  Active. The accounting entry is current. Obsolete. The accounting entry was superseded as a result of a change that prompted you to regenerate the accounting entry. Draft. The accounting entry is temporary during some report processing.
Supplier	The name of the supplier associated with the accounting entry.
Supplier Invoice	The supplier invoice associated with the accounting entry.
Supplier Payment	The supplier payment document associated with the accounting entry.
Total Amount CR	The total credit transaction amount from the source document for the lines of the accounting entry.
Total Amount DR	The total debit transaction amount from the source document for the lines of the accounting entry.
Total Lines	The total number of lines for the accounting entry.
Transaction Date	The transaction date of the economic event that generated the accounting entry.
Transaction Type	The transaction type of the source document or journal entry associated with the accounting entry.
Validation Ready	An indication of whether the accounting entry is ready for validation. The accounting entry is ready for validation when the Valid After date in the period for the relevant GL area has passed.
Void	An indication of whether the accounting entry is voided.

The following table lists the fields that Kenandy provides. Your system administrator selects the fields that are displayed on your user interface.

Accounting Entry Line Page

Field	Description
Accounting Code	The code that stores the accounting segment combination for the accounting entry line.
Accounting Entry	The auto-generated ID for the accounting entry.
Accounting Entry Line	The auto-generated ID for the accounting entry line.
Accounting Rule	The auto-generated ID of the accounting rule for the accounting entry line.
Allocation ID	The allocation ID for the accounting entry line. Allocations are discounts (or credit allowances) on customer invoices (for example, for freight or spoiled product).
Amount CR	The credit amount for the accounting entry line.
Amount DR	The debit amount for the accounting entry line.
Area Closed	An indication of whether the GL area that includes the accounting entry line is closed.
Autonumber	An auto-generated ID that identifies the accounting entry line.
Balance	The difference between the amount in the Amount CR field and the amount in the Amount DR field for the accounting entry line.
Bank Transaction	The bank transaction associated with the accounting entry line.
Budget	The budget associated with the accounting entry line.
Company	The company for the accounting entry line.
Company Name	The company name for the accounting entry line.
Comp Balance FC	The company balance in the functional currency for the accounting entry line. This field is the difference between the value in COMP Functional Currency Amount CR field and the value in the COMP Functional Currency Amount DR field.
Comp Balance TC	The company balance in the transaction currency for the accounting entry line. This field is the difference between the value in COMP Transaction Currency Amount CR field and the value in the COMP Transaction Currency Amount DR field.
COMP Functional Conversion Rate	The functional currency conversion rate for the company ledger. The company ledger is a ledger for the legal entity accounts in the functional currency of the company.
COMP Functional Currency	The functional currency for the company ledger.
COMP Functional Currency Amount CR	The credit amount in the functional currency for the company ledger.
COMP Functional Currency Amount DR	The debit amount in the functional currency for the company ledger.
COMP Transaction Currency	The transaction currency for the company ledger.
COMP Transaction Currency Amount CR	The credit amount in the transaction currency for the company ledger.
COMP Transaction Currency Amount DR	The debit amount in the transaction currency for the company ledger.
CONSOL Functional Conversion Rate	The functional currency conversion rate for the consolidation ledger. The consolidation ledger is included in the consolidated financials of the top-level parent company, and is used only for consolidation purposes.
CONSOL Functional Currency	The functional currency for the consolidation ledger.
CONSOL Functional Currency Amount CR	The credit amount in the functional currency for the consolidation ledger.
CONSOL Functional Currency Amount DR	The debit amount in the functional currency for the consolidation ledger.
CONSOL Reporting Conversion Rate	The reporting currency conversion rate for the consolidation ledger.
CONSOL Reporting Currency	The reporting currency for the consolidation ledger.
CONSOL Reporting Currency Amount CR	The credit amount in the reporting currency for the consolidation ledger.
CONSOL Reporting Currency Amount DR	The debit amount in the reporting currency for the consolidation ledger.
CONSOL Transaction Currency	The transaction currency for the consolidation ledger.
CONSOL Transaction Currency Amount CR	The credit amount in the transaction currency for the consolidation ledger.
CONSOL Transaction Currency Amount DR	The debit amount in the transaction currency for the consolidation ledger.
Currency	The currency for the accounting entry line.
Customer Invoice Line	The customer invoice line associated with the accounting entry line.
Customer Receipt Line	The customer receipt line associated with the accounting entry line.
Description	A description of the accounting entry line.
Error Message	The error message, if any, for the accounting entry line.
Exception	An indication of whether one or more exceptions are associated with the accounting entry line.
Exceptions Count	The number of exceptions associated with the accounting entry line.
FX Date	The date that is used to perform a foreign currency exchange for the accounting entry line. This field is not currently used.
FX Flow	The flow of money for foreign exchange consideration. Options include In and Out. If this field value is Out, monetary, non-cash accounts might be exposed to foreign exchange fluctuations. This field is not currently used.
GL Account	The GL account associated with the accounting entry line.
Has Exceptions	An indication of whether the accounting entry line has one or more exceptions.
Intercompany	The company associated with an accounting entry line applicable to an intercompany transaction.
Inventory Transaction	The inventory transaction associated with the accounting entry line.
Invoice Line	The invoice line associated with the accounting entry line.
Item Cost Missing	An indication of whether the item for the accounting entry line has no approved item cost.
Journal Entry Line	The journal entry line associated with the accounting entry line.
Line Type	The type of accounting entry line (for example, Standard).
Mandatory Segment Exception	An indication of whether at least one mandatory segment is null in the accounting entry line.
Name Hyperlink	A hyperlink to the accounting entry line.
Payment Line	The payment line associated with the accounting entry line.
Period Name	The name of the period associated with the accounting entry line.
Receipt Line	The receipt line associated with the accounting entry line.
Related Accounting Entry Line	The line in the related accounting entry associated with the accounting entry line.
Role	The role associated with an accounting entry line applicable to an intercompany transaction. Options include Investor and Investee.
SCOA Name	The Standard Chart of Accounts (that is, the accounting segment) associated with the accounting entry line. To be included in the Trial Balance report, an accounting line must have a value in this field.
SCOA Valid	An indication of whether the accounting code for the account entry line is valid.
Segment Combination Exception	An indication of whether an incorrect segment combination for the accounting entry line was found during the account validation process.
Segment Key	The segment key for the accounting entry line.
Segment Validation Flag	An indication of whether the account validation process was successful.
Source	A link to the source document that provides data for the accounting entry line.
Source ID	The ID of the source document that provides the data for the accounting entry line.
Source Key	A key that identifies the source document line of the accounting entry line.
Source Name	The name of the source document that provides the data for the accounting entry line.
Source Reference	The reference for the source document line of the accounting entry line.
STAT Functional Conversion Rate	The functional currency conversion rate for the statutory ledger. The statutory ledger is a ledger for local financial and government reporting.
STAT Functional Currency	The functional currency for the statutory ledger.
STAT Functional Currency Amount CR	The credit amount in the functional currency for the statutory ledger.
STAT Functional Currency Amount DR	The debit amount in the functional currency for the statutory ledger.
STAT Reporting Conversion Rate	The reporting currency conversion rate for the statutory ledger.
STAT Reporting Currency	The reporting currency for the statutory ledger.
STAT Reporting Currency Amount CR	The credit amount in the reporting currency for the statutory ledger.
STAT Reporting Currency Amount DR	The debit amount in the reporting currency for the statutory ledger.
STAT Transaction Currency	The transaction currency for the statutory ledger.
STAT Transaction Currency Amount CR	The credit amount in the transaction currency for the statutory ledger.
STAT Transaction Currency Amount DR	The debit amount in the transaction currency for the statutory ledger.
Status	The status that is automatically assigned to the accounting entry. The options include:  Active. The accounting entry is current. Obsolete. The accounting entry was superseded as a result of a change that prompted you to regenerate the accounting entry. Draft. The accounting entry is temporary during some report processing.
SUB Functional Conversion Rate	The functional currency conversion rate for the subsidiary ledger. The subsidiary ledger is included in the consolidated financials of the direct parent company in its local country, and is not used for top-level consolidation purposes.
SUB Functional Currency	The functional currency for the subsidiary ledger.
SUB Functional Currency Amount CR	The credit amount in the functional currency for the subsidiary ledger.
SUB Functional Currency Amount DR	The debit amount in the functional currency for subsidiary ledger.
SUB Reporting Conversion Rate	The reporting currency conversion rate for the subsidiary ledger.
SUB Reporting Currency	The reporting currency for the subsidiary ledger.
SUB Reporting Currency Amount CR	The credit amount in the reporting currency for the subsidiary ledger.
SUB Reporting Currency Amount DR	The debit amount in the reporting currency for the subsidiary ledger.
SUB Transaction Currency	The transaction currency for the subsidiary ledger.
SUB Transaction Currency Amount CR	The credit amount in the transaction currency for the subsidiary ledger.
SUB Transaction Currency Amount DR	The debit amount in the transaction currency for the subsidiary ledger.
SubTransaction Type	The type of subtransaction for the accounting entry line.
Supplier	The name of the supplier associated with the accounting entry line.
Supplier Invoice Line	The supplier invoice associated with the accounting entry line.
Supplier Payment Line	The supplier payment document associated with the accounting entry line.
Transaction Date	The transaction date of the economic event that generated the accounting entry line.
Void	An indication of whether the accounting entry line is voided.