Before you create recurring templates, verify the following items are created:

• GL Accounts
• Companies
• Periods
• Currencies

1. From the Recurring Templates Home page, click New.
2. On the New Recurring Template page that is displayed, complete the necessary fields.

   To learn more about Recurring Template fields, see Recurring Template Field Descriptions.

3. Click Save.

   Recurring Template detail page is displayed.

4. To add accounting entry lines to the template, complete the following steps:
   1. Click Manage Lines.
   2. In the Manage Lines section of the page that is displayed, click Add New, and complete the necessary fields on the new line that is displayed.

      To learn more about Recurring Template Lines fields, see Recurring Template Line Field Descriptions.

   3. Repeat the previous step as many times as necessary to enter all of the lines for the template.
   4. Click Save Changes.
   5. Click Go Back to navigate back to the Recurring Template detail page, and view the values in the fields for exceptions that show details about any errors in the template lines.
   6. If exceptions exist, click Manage Lines again to change the template lines.

What Comes Next

After you create recurring templates, you might create journal entries that use those templates. To learn more, see Journal Entries.

You can make simple changes to a recurring template—such as changing the amount or the transaction date—at any time. However if there's an error in the original setup of the template, you must create a new template with the correct information, and also change the end date of the prior, incorrect template to the first day of the earliest open period. The correct journal entries begin to automatically generate from that day forward.

In addition, you must make adjustments to the incorrect journal entries, regardless of whether those entries are in a closed, open, or future period. Decide whether to make a journal entry adjustment in the current period for the incorrect journal entries in past periods, or whether to re-open any period that is not in a permanent close state, and make adjustments to the original journal entries.

Note: If you change the end date of the template to a date in an open period, any recurring journal entry that is after the new end date is automatically changed to a cancelled status. Changing the status of a journal entry to cancelled automatically deletes its corresponding accounting entry.

The following table lists the fields that Kenandy provides. Your system administrator selects the fields that are displayed on your user interface.

Recurring Template Page

Field	Description
Autonumber	An auto-generated ID that identifies the recurring template.
Company	The company applicable to the journal entries that the recurring template generates.
Currency	The currency in which the journal entry is recorded. This field is automatically populated with the functional currency, if any.
Description	A description of the recurring template.
End Period	The period in which the recurring template stops creating and posting journal entries.
Exceptions Count	The number of exceptions (errors) associated with the recurring template.
Frequency	How often the transactions that apply to the template occur. The options include: Beginning of Period Bi Weekly Daily Middle of Period Monthly Quarterly Weekly The value in the Recurring Transaction Start Date field determines the specific date and time when the journal entries are generated for each time interval. For example, if you enter a transaction start date for the 10th a month and select a monthly frequency, then a journal entry is generated on the 10th of each month.
Has Exceptions	An indication of whether the recurring template has one or more exceptions.
isJECreated	An indication of whether a journal entry is created for the recurring template.
Line Exceptions	The number of exceptions that are associated with the lines in the recurring template.
Recurring Template	The name of the recurring template. This field can be up to 80 characters long.
Recurring Transaction Start Date	The date and time that the first journal entry for the template is generated. If the value in the Frequency field is Beginning of Period, this field value is automatically populated with the first day of the period, and you cannot change this value. If the value in the Frequency field is Middle of Period, this field value is automatically populated with the date in the middle of the period, and you cannot change this value.
Start Period	The period in which the recurring template begins creating and posting journal entries.
Status	The status of the recurring template. Select Draft for templates that are incomplete or saved, and select Active for templates that are complete and generating journal entries. The status automatically changes to Closed after the template end date.
Template End Date	The date and time the recurring template no longer generates journal entries. If you want the template to generate journal entries indefinitely, leave this field blank.
Total Credit	The total credits on the lines of the recurring template.
Total Debit	The total debits on the lines of the recurring template.
Total Number Of Lines	The total number of lines for the recurring template.
Type	The type of transaction that is automatically created from the template—for example, journal entry.

The following table lists the fields that Kenandy provides. Your system administrator selects the fields that are displayed on your user interface.

Recurring Template Line Page

Field	Description
Amount CR	The credit amount for the template line.
Amount DR	The debit amount for the template line.
Autonumber	An auto-generated ID that identifies the recurring template line.
Bank Account	The bank account for the template line.
Company	The company applicable to the journal entry line that the recurring template line generates.
Exceptions Count	The number of exceptions (errors) associated with the recurring template line.
GL Account	The general ledger account for the template line.
Has Exceptions	An indication of whether the recurring template line has one or more exceptions.
Recurring Template	Then name of the recurring template for the template line.
Recurring Template Line	The automatically-generated reference for the template line.