Reporting FERPA Violations: What to Do Immediately

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Reporting FERPA Violations: What to Do Immediately

Okay, so, you think somebody messed up with FERPA? Correcting FERPA Errors: A Step-by-Step Guide . Like, seriously messed up? Dont freak out (too much!).

Reporting FERPA Violations: What to Do Immediately - check

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Heres the deal, and what you gotta do, like, now.


First things first: Stop the Bleeding!! (Figuratively, of course). Whatevers happening thats causing the potential violation, you gotta try and halt it. Think damage control, you know?

Reporting FERPA Violations: What to Do Immediately - managed services new york city

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managed service new york If its an email that went to the wrong list, try to recall it. If its paperwork laying around, grab it. Seriously. (Every second counts, dude).


Then, document everything. I mean, EVERYTHING. Write down what happened, when it happened, who was involved, and how you found out. Be super-specific. (Like, "At 2:17 PM, I noticed a spreadsheet containing student names and grades on the printer in the main office. It was not password protected." check Not, "I saw some stuff on the printer"). The more details, the better, trust me on this. And dont forget to include your name and contact info (duh).


Next, and this is super important, you need to tell the right people. Who are the right people? Well, that depends on where you are. Usually, theres a designated FERPA compliance officer (or someone with a similar title) at your school or institution. Find them! managed services new york city If you cant find them, talk to your supervisor, or the registrars office. Like, yesterday. They should know the proper channels to follow.


Okay, and this is where it gets a little tricky. Try not to talk about it to everyone.

Reporting FERPA Violations: What to Do Immediately - managed services new york city

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The more people who know, the more chance of, uh, further problems. Keep it confidential. The people who need to know, will know.


And finally (phew!), cooperate fully with any investigation. Answer all questions honestly and completely. Dont try to cover anything up, even if you think you might be in trouble. Honesty is the best policy, and it might actually help mitigate the damage.


Reporting a FERPA violation is a serious thing, but by acting quickly and responsibly, you can help minimize the impact and ensure that student privacy is protected!