Before you process supplier invoices, you must have the following records set up in Kenandy:

• Company
• Suppliers
• Items
• Currencies, Payment Terms
• Purchase Orders (if matching invoices to POs)
• Receiving Documents (if you're performing Three Way invoice matching)
• Financial setup records such as periods, GL types and GL accounts, item classes, and accounting rules in order to generate accounting

Supplier Settings that Impact Invoice Entry

Field	Descriptions
Create RTV Credit Memo	If you select a supplier’s Create RTV Credit Memo checkbox, Kenandy creates a credit memo automatically when you return goods to a supplier for credit. If left blank, you need to manually record credit memos.
Default Currency	If you enter a remit to supplier and it has a default currency, this currency is displayed on the invoice entry page if this differs from the default currency set for your company. If you enter a purchase order rather than the remit to supplier, the currency defaults from the PO's currency.
Payment Terms	The selected payment terms for a supplier default to purchase orders, purchase agreements, and invoices for the supplier. Kenandy references the payment terms to calculate invoice discounts. We cover payment terms in greater detail in the Suppliers course.
Remittance Method	The selected preferred method for a supplier to receive payment. The value defaults to the Payment Method field on the supplier invoice when you select the remit to supplier.

Go to the Supplier Invoices page, then click New to create a new supplier invoice. The image illustrates the New Supplier Invoice Page, which has a header section and a line section.

We describe the default fields displayed in each of these sections below.

Header Details

Company and Currency

Your default company populates the Company field, and your company’s default currency populates the Currency field. The currency changes to match the PO currency if you enter a PO, or the supplier default currency if you enter a remit to supplier.

Invoice Type and Status

• Invoice Type defaults to Invoice, which indicates this is a standard invoice that tracks items or services purchased from a supplier. Other options are Credit Memo, which you select for credit you receive from suppliers, and Prepayment, which is for recording advances and prepayments.
• Status remains Incomplete until you validate the invoice. If validation is successful, the status changes to Approved. (If not successful, the status remains Incomplete until you resolve exceptions and successfully validate the invoice.) When you pay the invoice, the status changes to Closed. If you cancel or void the invoice, the status changes to Cancelled or Void respectively.

Remit To Supplier and Purchase Order

• Enter the remit to supplier first when you want to match the invoice to multiple purchase orders, then use the Match to PO process to select the PO lines you want to match in the Invoice Lines section. You also enter the remit to supplier if you’re not matching the invoice to a PO. Kenandy automatically populates the payment method and default payment terms from the selected supplier.
• Enter the PO first when you want to match the invoice to a single PO. Kenandy automatically populates the remit to supplier, currency, payment terms, and invoice lines matched to all PO lines open for invoicing. Leave this field blank if you’re matching to multiple POs or not matching to a PO at all.

Invoice Number, Invoice Amount, and Invoice Date

These are required fields.

• The invoice number is the supplier’s unique number for the invoice.
• The invoice amount is the invoice total. Kenandy validates that the total amount of all the invoice lines equals this total before you can approve the invoice for payment.
• The invoice date determines the transaction date for accounting purposes. Payment terms start on this date.

Payment Method and Payment Terms

Payment method and payment terms default from the selected remit to supplier. When you select a PO, payment terms default from the PO if different from the supplier’s payment terms.

Payment Due Date, Discount Date, Discount Override Date

Kenandy calculates the payment due date and discount date based on payment terms when you enter the invoice date. You can override the discount date.

Hold and Memo

• Select Hold to place the invoice on hold and make it ineligible for payment.
• Memo allows you to enter a note for reference in the Additional Information section. You can also enter memos for specific invoice lines.

Invoice Lines

The image below illustrates most of the default fields displayed on an invoice line. System administrators can use the Supplier Invoice Line field set to add or remove fields or change the field order in this section. Go to the Supplier Invoice Line object to locate this field set.

• Kenandy automatically populates lines matched to all PO lines open for invoicing when you match the invoice to one or more POs.
• You enter invoice lines manually when not matching the invoice to a PO. You can also enter lines manually to record freight charges and tax.

Purchase Order, Line

When you match the invoice to POs, Kenandy populates these two fields. Otherwise, they’re blank.

Quantity, Order Quantity, Quantity Matched, and Quantity Received

When you match the invoice to POs, Kenandy populates these fields.

• The Quantity field is where you enter the quantity billed for the matched invoice line. Kenandy bases the default value on what has not been invoiced yet, and you can change this value. You manually enter the quantity when not matching the invoice to a PO.
• Kenandy updates Quantity Matched to reflect the invoiced quantity when you approve the supplier invoice.
• Order Quantity displays the quantity ordered on the PO line, and Quantity Received displays the quantity received for the PO line.

Unit Price, Purchase UOM, Amount

For invoice lines matched to a PO, Kenandy populates the unit price and purchasing UOM. For invoices not matched to a PO, you must enter a unit price, and you can enter a Purchasing UOM if you have specified an item.

Item, Description, Memo

For invoice lines matched to a PO, Kenandy populates the item and description. For invoices not matched to a PO, you can enter an item or a description if no item. You can enter a reference for the line in the Memo field.

Other Fields Available on Supplier Invoice Lines

We’ll discuss tax-related fields later in this topic.

What Comes Next

See the supplier invoice entry scenarios below.

The image below illustrates the steps to match a new supplier invoice to a single purchase order.

1. Enter the purchase order. Kenandy does the following:
   • Automatically populates the Remit To Supplier, Payment Terms, and Currency from the PO.
     The Payment Method defaults from the supplier, and you can change it.
   • Creates invoice lines matched to all PO lines available for invoicing in the Invoice Lines section.
2. Enter the invoice number and invoice amount, and select the invoice date. When you enter the invoice date, Kenandy calculates the payment due date and discount date based on the payment terms.
3. Edit the Quantity field on invoice lines, and create additional invoice lines to complete the invoice as needed. Note that you can also enter a memo for the line.
4. Click Save. Kenandy creates the invoice.

What Comes Next

Validate the invoice for approval.

The image below illustrates the steps to match a new supplier invoice to multiple purchase orders.

1. Enter the remit to supplier. If these defaults have been set for the supplier, Kenandy does the following:
   • Automatically populates the Payment Method and Payment Terms.
   • Changes the Currency if the remit to supplier's currency is different from your company’s currency.
2. Enter the invoice number and invoice amount, and select the invoice date. When you enter the invoice date, Kenandy calculates the payment due date and discount date based on the payment terms.
3. Click Match to PO. Kenandy displays the Match to Purchase Order window.

1. Enter the purchase order numbers, then click Search. Kenandy displays the PO lines available for matching.
2. Select the PO lines you want to match.
3. Click Match and Close. Kenandy closes the Match to Purchase Order window, and displays the invoice lines matched to all selected PO lines in the Invoice Lines section.

4. Edit the Quantity field on invoice lines, and create additional invoice lines to complete the invoice as needed.
5. Click Save. Kenandy creates the invoice.

What Comes Next

Validate the invoice for approval.

The image below illustrates the steps to create a supplier invoice not matched to a purchase order.

1. Enter the remit to supplier. If these defaults have been set for the supplier, Kenandy does the following:
   • Automatically populates the Payment Method and Payment Terms.
   • Changes the Currency if the remit to supplier's currency is different from your company’s currency.
2. Enter the invoice number and invoice amount, and select the invoice date. When you enter the invoice date, Kenandy calculates the payment due date and discount date based on the payment terms.
3. Click the Plus sign () to add an invoice line.
4. Enter the item, quantity, and unit price. Kenandy multiplies the unit price by quantity to calculate the amount. Repeat steps 3-4 to enter additional lines. For miscellaneous lines that do not have an item, enter a description instead of an item.
5. Click Save. Kenandy creates the invoice.

What Comes Next

Validate the invoice for approval.

The image below illustrates the steps to manually create a supplier credit memo. If the Create RTV Credit Memo checkbox is selected for a supplier, Kenandy generates credit memos automatically when you return goods to the supplier for credit.

1. Select Credit Memo as the invoice type.
2. Enter the purchase order if you want to match the credit memo to a single PO. Alternatively, enter a remit to supplier if you want to match the credit memo to multiple POs or you’re not matching it to any POs. If these defaults have been set for the supplier, Kenandy does the following:
   • Automatically populates the Payment Method and Payment Terms.
   • Changes the Currency if the remit to supplier's currency is different from your company’s currency.
3. Enter the invoice number and invoice amount, and select the invoice date. The invoice amount must be negative.
4. To match the credit memo to multiple POs, click Match to PO to open the Match to Purchase Order window, then search for and select the PO lines you want to match.
5. Kenandy displays invoice lines if you're matching to a single or multiple POs. If you’re not matching to a PO, enter the item, quantity, and unit price for one or more lines. The total amount must be negative.
6. Click Save. Kenandy creates the credit memo.

What Comes Next

Validate the credit memo for approval.

You must validate supplier invoices before you can pay them. When an invoice is successfully validated, its status changes to Approved. You can manually validate invoices or run scheduled batch jobs to automatically validate them.

To manually validate an invoice, select Validate from the Actions menu. The image below illustrates an approved invoice, which is now eligible for payment.

If exceptions result from the validation process, Kenandy displays them on the page. Hover your mouse over the warning icon to view a summary of the issue. After you resolve the issues, you can run validation again.

Supplier Invoice Validation Batch Jobs

You can schedule the following batch jobs to automatically validate supplier invoices:

• Supplier Invoice Validate Incomplete. This batch job validates the data on the invoice. You must resolve exceptions before you can continue to process the invoice. If there are no exceptions, the status changes from Incomplete to Approved.
• Supplier Invoice Validate Draft. This batch job validates the quantity, price, and amount for the supplier invoice against the purchase order and receipt. It also validates the FOB (freight) and the tolerances. If there are no exceptions, the status changes from Draft to Approved.

What Comes Next

Pay the invoice. To learn more, see Supplier Payments.

Use Kenandy’s Tax Service API to connect with tax services for automatic tax calculations, or use a custom tax table to calculate tax manually.

Enter Tax Amounts

When you create a supplier invoice, you can enter the tax amount your supplier has charged you. You can enter this amount in the Charged Tax field at the invoice header level or the invoice line level.

The image below illustrates tax and VAT fields that are available on supplier invoice lines:

Kenandy's Vertex Connector supports sales tax and VAT calculations for supplier invoices. If you're using Vertex, you can do the following:

• Verify the tax amount your supplier has charged you.
• Record the calculated tax amounts and rates.
• Accrue the liability for any additional taxes you owe.

You can also estimate tax on purchase orders for approval and budgeting purposes.

Verify Tax Amounts

Verifying tax for a supplier invoice doesn’t change the tax amounts entered on the invoice. Vertex doesn’t record any information about the invoice until after you save and validate it. The amount entered in the Charged Tax field is the amount that Kenandy sends to Vertex when you verify tax amounts or record calculated tax amounts.

1. Click Actions, and select Verify Tax. A call is made to Vertex. When Vertex returns results, Kenandy displays a message that indicates whether or not the tax amount charged by the supplier is the same as the calculated tax amount.
2. Click Save and Validate if no difference exists between the tax amounts. If a difference exists, you can continue to validate the invoice, or you investigate the difference and correct it.

Record Calculated Tax Amounts and Rates

When you validate a supplier invoice, Vertex calculates the tax for the invoice and returns only the tax amount that exceeds the charged tax amount (not the total tax amount for the invoice).

On supplier invoice lines:

• The Sales Tax Amount and the Sales Tax Rate fields display the calculated sales tax less the charged tax amount. The sales tax rate includes the effective, accrued, sales tax rate that applies to the line.
• The VAT Amount and the VAT Rate fields display the calculated VAT less the charged tax amount. The VAT rate includes the effective, accrued, VAT rate that applies to the line.

On the supplier invoice header:

• The Sales Tax Amount field summarizes the total sales tax amount for the invoice.
• The VAT amount field summarizes the total VAT amount for the invoice.

Accrue Liability for Additional Taxes Owed

If the tax amount that Vertex calculates for a supplier invoice line is more than the amount in the Charged Tax field for that line, then Kenandy populates the difference in the Sales Tax Amount or VAT Amount fields as a positive amount. You can set up accounting rules for supplier invoices to create an accrual for this liability in a taxes payable account. For example:

• DR Accounts Payable <sales tax amount>
• CR Sales Tax Payable <sales tax amount>
• DR Accounts Payable <VAT amount>
• CR VAT Payable <VAT amount>

If the tax amount that Vertex calculates for a supplier invoice line is less than or equal to the amount in the Charged Tax field for that line, then Kenandy doesn’t populate an amount in the Sales Tax Amount or VAT Amount fields.

Kenandy finalizes a supplier invoice when you approve it. The invoice is now ready for accounting.

Kenandy uses the term source document for transactions that are finalized, accounted, and inspected in an audit as representing the facts. Kenandy generates accounting entries from finalized source document lines, based on preconfigured accounting rules. These accounting entries are the official records of your financial transactions.

Accounting for supplier invoices differs based on these scenarios:

• When you match the invoice to a PO for an inventory item
• When you match the invoice to a PO for a non-inventory Item
• When you create an invoice for a non-inventory Item, and don’t match it to a PO

Kenandy provides an Accounting Workbook that illustrates these scenarios in more detail. For each scenario, the workbook shows examples of the expected accounting and the generated accounting.

You can schedule the Supplier Invoice Accounting batch job to automatically generate accounting entries for finalized supplier invoices at a specific interval and time. You configure this batch job from your company’s Scheduled Jobs page.

You can also run accounting manually on an ad hoc basis.

These drop-down menus provide several options:

Save Menu

Option	Description
Save	Saves the invoice and remains on the New Supplier Invoice page.
Save and Return	Saves the invoice and opens the Supplier Invoice Detail page for the invoice.
Save and New	Saves the invoice and opens the New Supplier Invoice page for you to create another invoice immediately.
Save and Validate	Saves and validates the invoice in one action.

 

Actions Menu

Option	Description
Clone	To expedite invoice entry, you can clone an invoice. Kenandy populates the cloned invoice with your entries from the original invoice. If a purchase order is closed for invoicing, Kenandy will not populate the purchase order or create any matched invoice lines.
Validate	Allows you to manually validate the invoice for approval rather than waiting for the validation batch jobs to run.
Unfinalize	Allows you to unfinalize a finalized invoice if it is in an open period. This option is not available if the invoice is not yet finalized or the period is closed. Kenandy finalizes supplier invoices when you validate them.
Cancel	Allows you to cancel the invoice if it is in an open period.
Void	Allows you to void the invoice if it has already been finalized and accounted.
Pay Invoice	Allows you to pay this specific invoice via the Create Supplier Payments page. This option is not available unless the invoice is approved.

Note: You cannot unfinalize, cancel, or void a supplier invoice if it has been paid or partially paid. To learn more, see Unfinalizing, Cancelling, and Voiding Source Documents.

We describe default header fields above. The following tables list additional fields that Kenandy provides. These fields display on the Supplier Invoice Detail page after you save the invoice, or are available for selection on the page layout. Your system administrator uses the page layout to select the fields that are displayed.

Fields Related to Accounting

Field	Description
Accounting Segments CR	Use to specify segment values.
Accounting Segments DR
Finalized	An indication of whether the document is final. An accounting entry is automatically generated for the source document in the next scheduled batch process.
Finalized Date	The date that the invoice was marked as final.
Finalize On Creation	This field is no longer used.
Historical	An indication of whether this document was processed and accounted for before it was loaded into Kenandy. It does not generate any accounting entry lines and does not affect the GL.
Posting Date	The date and time that the transaction is posted to a GL account. This field value is automatically updated with the finalized date and time. If you backdate this document by selecting a transaction date and time for a prior period, then this field value is automatically updated if the GL area for the prior period is currently open. To learn more about how this field is populated for backdated documents, see About Backdating a New Source Document.
Transaction Date	The transaction date is used for accounting purposes. It is the same as the invoice date.
Transaction Type	The transaction type for the supplier invoice. You use this field in accounting rules to generate the accounting entry for the supplier invoice.
Void	A check mark indicates that the supplier invoice has been voided.
Void Date	If voided, the date and time stamp indicates when the void transaction occurred.

 

Fields Related to Credit Memos

Field	Description
Apply to Invoice	This field is available in the page layout but should not be displayed on the page.
Credit Memo Amount	The credit amount that the supplier issues.
Credit Memo Amount Applied	The amount of credit applied to the selected invoice.
Credit Memo Balance	This field is calculated as follows: Credit Memo Amount − Amount Applied.

 

Fields Related to Discounts

Field	Description
Always Take Discount	An indication of whether to take the discount earned on payment terms regardless of the discount due date. The default value is inherited from the Remit To Supplier.
Discount Amount	The discount amount that applies to the invoice.
Discount Date	Kenandy calculates this date as follows: Supplier Invoice date + Payment Terms Discount Days.
Discount Override Date	This field triggers Kenandy to recalculate the earned discount amount. If the Discount Override Date is later than today, the Discount Earned is calculated as follows: Early Payment Rate x Invoice amount.
Discount Taken	The total discount taken against the invoice.
Early Payment Rate	The discount (percent) specified by the early payment terms.

 

Fields Related to Exceptions

Field	Description
Exception	A check mark indicates that there is an error on the invoice that you must resolve before the invoice can be approved for payment.
Exception Details	If the invoice has one or more exceptions, this field displays a brief description of the issue(s). Review the Exception Tasks for more information. The default supplier invoice page layout includes a section dedicated to displaying all exceptions.
Exception Count	The number of exceptions found on all lines.
Has Exceptions	A check mark indicates that there is an error on the invoice that you must resolve before the invoice can be approved for payment.
Has Line Exceptions	A check mark indicates that there is an error on an invoice line that you must resolve before the invoice can be approved for payment.
Line Exception Count	The number of lines that have an exception. Review the Exception Tasks for more information.

 

Fields Related to Invoice Dates, Amounts, and Totals

Field	Description
Amount Due	This field is no longer used.
Amount Paid	The amount currently paid to the supplier.
Balance Due	The balance due on the supplier invoice.
Date Paid	The date that the invoice was paid in full.
Date Received	The date that the invoice was received, if different from the invoice date entered.
Days Outstanding	The number of days since the invoice date. If unpaid, this is the current date minus the invoice date. If paid in full, this is the date paid minus the invoice date.
Days Past Due	The number of days between due date for the supplier invoice and the date that the supplier invoice is paid.
Forecast Bucket	The forecast bucket for the supplier invoice. This field indicates whether the forecast payment date for the supplier invoice is in the past or the future. Past amounts are amounts that were due, but that are not yet paid. Future amounts are amounts that you expect to pay out on dates in the future.
Subtotal	The invoice subtotal.
Supplier Days Due	The number of days from today to the Payment Due Date.
Total Extended Price	A roll-up of the Extended Price fields on the supplier invoice lines.
Total Invoice	The total amount due. This field is calculated as follows: Invoice Amount − Discount Amount.
Total Number of Lines	The total number of lines associated with the supplier invoice.

 

Fields Related to Remit To Address

These fields include the supplier's Remit-to City, Country, State, Street, and Zip Code. Remittance Address is also available for display on the page layout.

 

Fields Related to Tax Calculations

Field	Description
Bill From and Bill To City, Country, State, Street, Zip Code	These fields support tax calculations.
Charged Tax	You enter charged tax at the invoice header level or the invoice line level. The amount in this field is sent to your tax service.
Charged Tax	The total amount of tax included in the invoice that you received from the supplier. This value is aggregated from the supplier invoice lines.
Sales Tax Amount	The sales tax amount for the supplier invoice. This value is aggregated from the supplier invoice lines.
Ship From and Ship To City, Country, State, Street, and Zip Code	These fields support tax calculations.
VAT Amount	The VAT amount for the supplier invoice, aggregated from the supplier invoice lines.

 

Miscellaneous Fields or Data Loading/Automation-Related Fields

Field	Description
Auto Generated	A check mark indicates that a supplier invoice is automatically generated by the Supplier Invoice Automation batch job upon receipt of goods.
Autonumber	An auto-generated ID that identifies the supplier invoice.
Batch Job ID	This field is not currently used.
External Id	An external ID that is used for data loading.
Last Visited By Batch	Displays the date and time that the Supplier Invoice Validate Draft batch last validated the supplier invoice.
Return To Vendor	Used by the return to vendor page. This field is available in the page layout but must not be displayed on the page itself.
Sales Order	Displays the sales order related to the supplier invoice, if applicable.
Supplier and Invoice	A unique ID that identifies the supplier and the invoice. Supplier invoice numbers are validated against the supplier to ensure that each invoice is unique. The workflow rule: Supplier and Invoice Unique ensures that each supplier invoice is unique by validating the supplier and the invoice number. The feature can be turned off by disabling the workflow rule.
Supplier Invoice	The auto-generated ID for the supplier invoice.
Visited Last By Batch	An indication of whether a batch validated the supplier invoice.

The following table lists the fields that Kenandy provides. Your system administrator selects the fields that are displayed on your user interface.

Supplier Invoice Line Page

Field	Descriptions
Accounting Segment	If the subtransaction type is set to Miscellaneous, or the item is not entered, a segment is required.
Amount	The unit price multiplied by the number of items that were purchased.
Asset Adjustments	The total of the fixed asset adjustments.
Autonumber	An auto-generated ID that identifies the supplier invoice line.
Charged Tax	The amount of tax that is shown separately on each invoice line of the invoice that you received from the supplier. You enter charged tax at the invoice level or the invoice line level. Use this field to enter charged tax at the invoice line level. The amount in this field is sent to your tax service.
Currency	The currency for the supplier invoice line.
Description	The description of the item on the supplier invoice line or another description applicable to the supplier invoice line. For a supplier invoice with a purchase order, this field is automatically populated from the purchase order line. Otherwise, this field is automatically populated from the value of the Description field on the Item master data record.
Exception Details	Issues found during the validation process. Exceptions must be resolved before the line can be processed. Review the Exception Tasks for more information. The supplier invoice page layout can be set up to include a section dedicated to displaying all header and line exceptions.
Exceptions Count	The total number of issues on the selected line.
Extended Cost	The extended cost is the unit cost multiplied by the number of items that were purchased.
Extended Price	The extended price is the unit price multiplied by the number of items that were purchased. If a tax amount is included in the extended price, select the checkbox for the Tax Included field.
External Id	An external ID that is used for data loading.
Finalized	An indication of whether the document is final. An accounting entry is automatically generated for the source document in the next scheduled batch process.
Has Exceptions	A check mark indicates that the line has exceptions which must be resolved before the invoice can be processed.
Historical	An indication of whether this document was processed and accounted for before it was loaded into Kenandy. It does not generate any accounting entry lines and does not affect the GL.
Invoice Line	The supplier invoice line.
Invoice Quantity	The quantity billed for the supplier invoice line. For three-way matching, this field is automatically populated with the purchase order line quantity that was received less the quantity from other purchase order lines already matched to the supplier invoice line.
Invoice Quantity To Stock	The quantity to be moved to stock.
Item	An item is not required. For invoices matched to a purchase order, Kenandy populates the item from the purchase order. For invoices without an item, the subtransaction type is automatically updated to Miscellaneous when you save the record. If tax amounts are not included in the extended price for supplier invoice lines, a line with miscellaneous item can include the total tax for the supplier invoice. If you use a tax service, this miscellaneous item must be tax exempt.
Line Type	The type of supplier invoice line. In accounting rules, you can set up different accounting for different line types.
Matched	A check mark indicates that the line has been matched to a valid invoice.
Memo	An additional note or description for the supplier invoice line.
Miscellaneous	A check mark indicates that indicates a miscellaneous line item.
Price Exception	A check mark indicates that the invoice unit price is greater than the PO unit price. Exceptions must be resolved before the invoice can be processed.
Purchase Order	The purchase order associated with the supplier invoice line.
Purchase Order Line	The purchase order line associated with the supplier invoice line.
Purchase Price	The price of the goods received, which is calculated as follows: Purchase Order Line Unit Price x Quantity Received
Purchasing UOM	For invoices associated with a purchase order, the purchasing unit of measure is inherited from the purchase order line. You can change the UOM provided the invoice has not been matched. For invoices not associated with a purchase order, you can enter a Purchasing UOM if an item has been specified.
Quantity Exception	A check mark indicates that the invoice quantity is greater than the quantity received. Exceptions must be resolved before the invoice can be processed.
Quantity Received	If the selected line does not have a line, Kenandy assumes a quantity of 1, and the line amount is calculated as follows: Quantity x Unit Price.
Quantity Returned for Credit	The quantity of items returned to the supplier for credit.
Quantity Returned to Supplier	The quantity of items returned to the supplier.
Sales Tax Amount	The sum of all actual sales tax amounts that apply to the supplier invoice line less the Charged Tax field for the supplier invoice line. This field represents the remaining sales tax liability for the line. The value in this field comes from the tax service.
Sales Tax Rate	The actual sales tax rate that applies to the supplier invoice line. The value in this field comes from the tax service.
Segment Exception	A check mark indicates that the segment for the selected line is required but missing.
Subtransaction Type	If the invoice line does not have an item, the subtransaction type is automatically set to Miscellaneous. Subtransaction types can be used in conjunction with a transaction type to determine when to generate an accounting entry. To learn more, search Kenandy Help for Accounting Rules.
Supplier Invoice	The supplier invoice that the selected line belongs to.
Supplier Invoice Line Name	The auto-generated ID for the supplier invoice line.
Tax Included	An indication of whether the supplier invoice line includes tax, such as sales tax or VAT, in the extended price.
Track as Asset	An indication of whether the item on the supplier invoice line is tracked as an asset. Options include Yes, No, and Closed.
Unit Price	The price of each unit on the supplier invoice.
VAT Amount	The sum of all actual VAT amounts that apply to the supplier invoice line less the Charged Tax field for the supplier invoice line. This field represents the remaining VAT liability for the line. The value in this field comes from the tax service.
VAT Rate	The actual VAT rate that applies to the supplier invoice line. The value in this field comes from the tax service.