Guidance

Reducing workload: identify the issues in your school

Practical tools developed by school leaders and teachers to help identify workload issues in schools.

Documents

1. Identifying the issues in your school - workshop for staff to discuss survey findings

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3. Example staff workload survey - to help identify workload issues

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5. Example structured conversation template - to gather feedback from staff

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6. Impact graph workshop - for staff to identify the workload impact of tasks

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7. Impact graph template

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Details

Audit tools to help schools find out what tasks and which areas staff are spending time on.

You should decide which audit tools are most appropriate to use in your school:

  • workload survey - for all staff (10 minutes and time for collation and analysis)
  • structured conversation template - for groups (30 minutes to 1 hour)
  • impact graph template - for groups (20 minutes)

Workshops:

  • identifying the issues (1 hour) - deciding how to act on the results of your audit with staff
  • using impact graphs (1 hour) - for senior leaders to measure the impact of different tasks on workload and discuss with staff

Practical tools:

  • how to use software to conduct a workload survey which collates results – includes a school template (you’ll require separate software)
  • using an INSET day to focus on ‘what gets in the way of teaching?’ to help reduce workload

Our 3-stage guide to ‘Reducing workload in your school’ explains how to use the toolkit.

This is stage 1. When you’ve gathered the information you need you can use the workshops in stage 2.

Acknowledgements

We would like to thank all of the staff in schools who have contributed their time to write and share the practical examples found on this page.

Published 21 July 2018
Last updated 15 March 2019 + show all updates
  1. Updated 'Identifying the issues in your school - workshop for staff to discuss survey findings' powerpoint. Added 'Practical tool: reducing workload as part of the school ethos in Kensington Primary School' and 'Practical tool: example of a staff survey using Microsoft Forms at Anderton Park Primary School'.
  2. First published.