Constitution and Club Rules

1) Nomenclature (Name)

The club shall be called Caerleon Town Athletic Football Club  (the "Club" –Caerleon Town FC)

2) Objects

The objects of the Club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities, and encourage community participation in the same.

3) Status of Rules

These rules (the "Club Rules") form a binding agreement between each member of the club.

4) Rules and Regulations

(a) The officials and players of the Club shall so exercise their rights, powers and duties and shall, where appropriate use their best endeavours to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulations of The Football Association of Wales ("The FAW") by virtue of its affiliation / membership of the FAW, the County Football Association to which the Club is affiliated ("Parent County Association") and Competitions in which the Club participates to which the club is affiliated for the time being in force shall be deemed to be incorporated into the rules.

(b) No alteration to the Club Rules shall be effective without prior written approval by the Parent County Association. The FAW and the Parent County Association reserve the right to approve any proposed changes to the Club Rules.

(c) The Club will also abide by The FAW's Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.

CLUB MEMBERSHIP

(A) The members of the club from time to time shall be those persons listed in the Register of Members (the Membership Register) which shall be maintained by the Club Secretary.

(B) Any person wishing to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon the applicants name being entered in the Membership Register. 

(C) In the event of a members resignation or expulsion, his or her name shall be removed from the Membership Register.

(D) The FAW and County Association shall be given access to the Membership Register on demand.

ANNUAL MEMBERSHIP FEE

(A) An annual fee payable by each member shall be determined from time to time by the Club Committee. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.

(B) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfill the objects of the club.

RESIGNATION AND EXPULSION

(A) A member shall cease to be a member of the club if, and from the date on which , he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or annual subscription is more than two months in arrearsshall be deemed to have resigned.

(B) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the club for them to remain a member . The shall be no appeal procedures.

(C) A member who resigns or is expelled shall not be able to claim any of the club property.

CLUB COMMITTEE

(A) The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary plus up to five other members elected at an Annual General Meeting (AGM).

(B) Each Club Officer and Committee Member shall hold  office from the date of appointment until the next AGM unless resolved at a Special General Meeting (SGM). One person may hold no more than two positions of club officer at any one time. 

(i) The Club Committee shall be responsible for the management of all the affairs of the club.

(ii) Decisions of the Board of Directors shall be made by a simple majority of those attending the Club Committee meeting.

(iii) The Chairperson of the Board meeting shall have a casting vote in the event of a tie. 

(iv) Meetings of the Club Committee shall be chaired by the Chairperson or in their absence, the Vice Chairperson. 

(v) The quorum for the transaction of business of the Committee shall be three.

(C)  Decisions of the Board meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

(D)  Any member of the Board of Directors may call a meeting of the Club Committee by giving not less than seven days' notice to all members of the Committee. The Club Committee shall hold not less than four meetings a year.

(E) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between AGMs shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

(F) Save as provided for in the Rules and Regulations of The FAW, the Parent County Association and any applicable Competition to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

Annual and Special General Meetings

(A) An AGM shall be held in each year to:

(i) receive a report of the activities of the Club over the previous year;
(ii) receive a report of the Club's finances over the previous year;
(iii) Elect members of the Club Committee
(iv) Consider any other business.

(B) Nominations for the election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM must be given in writing to the Club Secretary not less than 21 days before the meeting.

(C) A Special General Meeting (SGM) may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

(D) The Secretary shall send to each member at their last known address written notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.

(E) The quorum for a General Meeting shall be 5.

(F) The Chairperson, or in their absence a member selected by the Club Committee, shall take the Chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have the casting vote.

(G) Club Secretary, or in their absence a member of the Club Committee shall enter Minutes of General Meetings into the Minute Book of the Club.

CLUB TEAMS

At its first meeting following the AGM the Club Committee shall appoint a club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present a written report of the activities of the team to the Club Committee at its last meeting prior to an AGM.

CLUB FINANCES

(A) A bank account shall be opened and maintained in the name of the Club (the "Club Account"). Designated account signatories shall be the Club Chairperson, the Club Secretary, the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

(B) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.

(C) The Club Committee shall have the power to authorize the payment of remunerations and expenses to any member of the and to any other person or persons for services rendered to the Club. 

(D) The Club shall prepare an annual Financial Statement in such form as shall be published for end of year report.

(E) The Club property, other than the Club Account shall be vested in not less than two and not more than four custodians, one of whom is the treasurer. The Custodians shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

(F) The custodians shall be appointed by the club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.