File: 033706 --- Maybe worst of all, we have always handled emergencies just fine here at my institution. Look, as we are correctional professionals, I'm certain that we all take emergencies very seriously and work hard to prepare for them. But as you'll learn today, our state and local offices of emergency management. Are only here to help us or not only here to help us, but they're also willing to help us prepare and respond to our emergencies. Alright, so before we begin today's session, I have to cover a few important housekeeping items. This webinar is scheduled to last approximately an hour, and the session will be recorded once the recording is made five oh eight compliant. It will be put on our website. This is a listen only event, meaning participant microphones are muted. However, we strongly encourage engagement through the Webex chat function. Please use the chat function and the Q and A function to share your thoughts, ask questions or request technical support. Our speaker will address as many questions as possible throughout each portion of the, of the episode. To practice the chat feature, everyone please type the answer to the following question or questions in your. Chat. As the world Cup continues to move forward, which team or teams are you rooting for? And if your favorite team didn't make it, which team do you wish had made it into the tournament? And for those of you who aren't soccer fans, I can't imagine there's any of those here, but just in case, if you're not a soccer fan, are you watching any of the team's social. Media of presence, and if you are, which teams social media videos are you enjoying the most? So go ahead and I see a bunch of people already typing in answers. Go ahead and type your answer in and let let us know what you think. Give everybody a second to, to finish typing in. Well, I understandably see a whole lot of USAs, that's great. Netherlands the orange, the orange machine? There you go. Awesome. Well, that's a lot of great answers everybody. I greatly appreciate you putting it in. I see, I see lots of people are using their chat and I, and I really appreciate that. So just remember to use that. Rsas, is that South Africa Hopefully we use South Korea. All right. And just in case anybody's wondering, I am for obviously the US, but I also for Scotland, so they're not doing great in the tournament, but, but maybe next time. Alright, so those are some great answers everybody. And now that we've had our moment of fun, let's get back to the subject at hand, which of course is preparing for emergencies. Now, please allow me a moment to reflect on operational security. I know it's boring, it's not the most exciting part of the day, but we do need to talk about it just for a second. As this is a public webinar that will be recorded and put on our public website, please be mindful of what you post in the chat. Please don't use any specific names, dates, location or specific facility tactics or other sensitive law enforcement only information. We are here to learn about emergency preparation response and how we can employ that in our facilities. So let's not put any of our sensitive information out there. Again, this will be, this is a public. This webinar, and it will be posted on our public website. Alright, now, if you experience any audio difficulties, like I had a little bit of minor one earlier, we recommend connecting to the webinar's audio via the telephone using the number provided in your registration confirmation email. Now, throughout this series, we want to hear from you. You can always email me. My name again is Chris Smith, and I'm the webinar series as program manager. Please emailed me at CMSmith@BOP.gov again CMSmith@BOP.gov, and if you don't have a chance to write that down now, it's also on the flyer that you probably saw. It's at the bottom of it. So our next webinar in this series will be on 22 July. We also have our 1st episode of the year for our partner webinar series. Called correctional staff responses to medical emergencies. And it may only surface sound like a medical webinar, but it's not. I mean medical can certainly be there and we encourage them to be there, but this is for custody staff and education staff and food service staff. This is helping you helping non medical staff better understand how to respond in a medical emergency. And things that maybe they can do to assist in the medical emergency. All right, so I and my team from NIC, including some great staff from the NIC Information Center, will be posting some information in the chat throughout this presentation. So please be on the lookout for it. Again, if you have any questions, the chat is where you type and we'll try to answer as many as we go. Alright, so now speaking of nic's Information Center. Hello, I am Mary Coffman. It's the pleasure to be here today. I'm from the NIC Information Center and we're an essential resource for the corrections field. The best way to get a hold of us is to email us at support@NICIC.gov. We are open Monday through Friday from 03:52 P.M. Mountain stan. In time and we request that you email us to let us know what you need from the information field that we can help you with. We also have free trainings and webinars on our website NICIC.gov, and you can access those through the website and the learn center at learn center learn.NICIC.gov. We also offer free. Ebooks and audio books that you can find on our website at NICIC.gov, and we also have a free resource database that you can access and it's called EBSCO. If you have any questions about this, just reach out to us at support@NICIC.gov. Thanks Chris. Yeah, thank you Mary. I hope this information was helpful for you guys. Let me tell you the folks over at the Information Center are great. I mean, they're not only helpful for you guys, they're helpful for us. There's been many a times I have sent some questions over to Mary and the staff, and they are Johnny on the spot or Susie on the spot in case of Mary. They are super. We're grateful to help and and they are willing to do so. So not only do we have all the things that Mary talked about, but we got so much more, so make sure you visit our website, which obviously you did to register for this course, but don't just go for the courses. We want you here for the training, but we also have other things that you guys can do as well. So awesome. Alright, so. Now, it's my pleasure to introduce mr. Taylor Jones. He is the assistant emergency management coordinator with the Prince Williams County Virginia Office of emergency management. Mr. Jones has over ten years of progressive local government emergency management experience focusing on comprehensive all hazard planning, operational readiness training, development. And delivery and exercise design and performance. Mr. Jones has worked in the Prince William County Virginia since 2021. Where he currently serves as the assistant emergency assistant emergency management coordinator. In this role, he has coordinated and developed all hazard plans, delivery of emergency management and incident management training. He conducts emergency management exercise preparedness exercises. He also overseeing the logistics and operations program, including the. Management of fleet support of fleet of support equipment and the warehouses where that equipment is stored. Mr. Jones has earned his oh, I skipped the section, my apologies. Before joining Prince Williams County, he worked as an emergency management coordinator for Golford County North Carolina primarily focused on chemical facility, emergency planning and training and exercise development. Prior to entering the field of emergency management, he spent three years as a career firefighter EMT. And over ten years is a volunteer firefighter in Delaware. Mr. Jones has his certified emergency management credentials in July of 2021 as a member of the International Association of emergency managers. He has also completed femous master exercise practitioner program and is a member of the leadership Prince William class of 2024 Mr. Jones graduated from Eon University in 20. Eleven with a Bachelor of Arts and public administration and from the University of Delaware with a master of Arts and public policy in 2015. He began his public safety career as a volunteer firefighter in high school and has continued volunteering throughout college and his graduate school. Mr. Jones, I turned the websit the webinar over to you sir. Thank you Chris. It's good to be here. I'm gonna go ahead and do the request for control again. And do you have it sir? It does not appear so. Okay, well I'll go ahead and manage it for you. Okay, we're always working with the IT grimmens. That's how life goes. Alright, well thank you Chris. I appreciate the opportunity to be here, and we're gonna discuss a little bit about emergency management local level. And then what we can, what we do and then what we can do for the various facilities that you guys represent. Are you ready for me to change it? What's your join sir. Sorry, alright so learning objectives, we're gonna look at the the core roles and responsibilities of your local emergency management agencies, explain what we call key left of boom or preparedness activities. We're gonna look at key right of. Boom or response and recovery functions, recognize those opportunities for collaboration, and then apply strategies for building and maintaining partnerships between emergency management and correctional facilities. Slide, please. Alright, so what is local emergency management? I think this is the most succinct definition by a local agency that coordinates efforts among the whole community. What you'll see is a female buzzword that comes up a lot to ensure that the jurisdiction can prepare for, respond to recover from, and mitigate against all threats and hazards. And a key phrase there is that all threats and hazards. We really want to have our planning and opportunities be for anything that may impact our our jurisdiction. You'll see on the left that kind of falls into what we call the cycle. But any one of those things can happen at any given time, and so the cycle is just a good pneumonic for remembering that. Slide please. So the left of boom, we talked about it's that preparedness and mitigation. So being prepared for or trying to reduce the impact or reduce the probability of a disaster occurring. That's really driven by what we call preparedness cycle. You'll see here in the image inside is that threat header. And that's always what we use to inform what we're doing going forward. And you see around the outside edge there we have the ways that we prepare that consists of our planning, organization, equipment, training and exercise training and exercises, and we'll go into more details about each of those on the next slides. Slide, please. So planning. Breaks down into several different ways of planning. The 1st one, the big one is our all hatches planning. That's where we're looking to develop processes, procedures and roles corresponding to any type of emergency. The, the base of that really is your emergency operations plan. You may also hear that called a comprehensive emergency management plan depending on what states you're in. And in most states that is required for any local jurisdiction to have. Updated on a regular cycle and kind of establishes that overarching framework of how the community is going to respond and the government is going to respond to any major incident or disaster. From there, we try to build out more comprehensive. Functional and hazard specific plants. You see the example here is a communications alert and warning annex. The idea being that this is getting into the the details of how we're doing that specific function. So we're talking about communication to the to the public, how are we alerting them and how we're warning them. That's what this plan comes into play. You may also see things like a mass care plan, sheltering plan. A short term recovery plan, and then things for specific types of hazards such as flooding, game emergencies, hurricanes, things like that. And then you may also see some other function specific response plans as well. We want to make sure that we're documenting those things. The whole idea is to document how we're going to handle these functions and hazards before they actually occur. Slide, please. Well, Tyler, do you mind if I jump in here real quick. Go ahead sir. Yeah. Hey guys, this is this is obviously Chris Smith again. I just wanted to input in. I'm gonna be chiming in every so often and just trying to give the corrections point of view. So you'll hear, you'll hear and see me from time to time. And planning, this is one of these efforts where, where we as a corrections can start to work with OEM as we can start to work with them on, as they do plans for the county, we can talk with them about helping us to build plans interactive with theirs because I'm sure a lot of us already have emergency management plans of our own and our own institution. This is where we can start to work with the oem is to start to build plans for them to where they can involve us in case the emergency involves us. Which was actually a great segue to the next slide. There are a way of planning that type of planning that we do in emergency management is called continuity planning. So as it sounds, it is how do we continuously provide service or functions if there were to be disruptions from any major incident? This consists of identifying. What are the mission essential functions? Those things that we have to do either by code or by directive from whoever our senior leadership is. We identify those essential personnel who has to be here to do those things, and then identifying those primary alternate facilities, where, where do we do those things and where else can we do those things? Obviously when it comes to corrections facilities, that's pretty limited. Like you have to have a particular type of facility in order to do that. So making sure we have that planning ahead of time so we are identifying that. And we take all of those and we use those to plan for either relocation or reconstitution. How are we going to, if you are NO longer able to work where you work? Or the systems that you use are not working, what are our backup plans? What other systems can we use? Are there paper systems that we can use? I'd rather not, but sometimes you have to. And are there other locations you can go to to to do those functions? That's at the agency level. And so then what we work at this county and city level is to kind of roll up that information. So we aggregate all those mission essential functions identifying what we call our primary mission essential functions, and those are those ones that the county or the city or has to do across all jur across all parts of the jurisdiction. And it helps us prioritize. Our community functions for restoration. So what are the things that we want to prioritize to get the resources to get this back up and running? Another good example is by code in Virginia, social services has to process incoming adults services or child service information within a given time frame. And so that is something that we. Have to do by state code and so it gets a priority for reconstitution from those resources. Slide, please. Yeah, if I can, if I can add in too real quick to guys this is where if you think about your facility, whether it's a prison or a jail or a drug rehab place or a community Christmas place, think about like you said, if, if your if you're working in your institution you want to work with the OEM, think about this, think about the types of emergencies you're gonna need their help with. There's certainly plenty of emergencies that we manage on our own from day to day that we we don't necessarily need to work with OEM in advance to prepare for. But what about if you're on one side of the county and your side of the county is lower than the other side of the county, we use easter or west, just as an example. If you're on the east side of the county and the west side of the county is higher in elevation than you. You are and it starts raining real bad and you start having a hundred year floods in your half, what would it take for you to move even a hundred person jail from the east side of the county to the west side of the county? And what things do you have available? Like for instance, are you gonna have a big enough or or a large enough number of buses to move? Are you gonna have another place that you can move the in base to? If you're jail, you got male, female, you got all security levels, you have. People that are there prior to con prior to conviction, you have some there that are serving sentences, you know, and all these things you obviously know you need to take into account, but the OEM offices aren't gonna know about all this stuff, and this is our opportunity to start working with them to plan stuff. So before this happens, they're already aware of what they're gonna need and you guys have a helping hand. How's that sound there? Sounds good. Thanks Chris. That's a good sir. I think we skipped over organization. Did we how? Okay, well organization is it you. Three slides, so I can just cover that off my notes. Once you identify the plan, it's identifying those key personnel who are responsible for the various functions, making sure that they are trained, they have the correct training, and then establishing those response structures. When you think about emergency operations center, it's not just a room, it requires people to be there. And so identifying those people in that response organization is part of this. Prepared this effort that we're doing. Okay, slide please. Alright, next up on our cycle is equipping. And so that's identifying those required resources and where we potentially get them from. A good example here in the picture is this is my favorite acronym, it's a CRD. Compact rapid deployable tells you absolutely nothing about what it is. So that is a mobile cell site that we have here in Principlem county. And so that is a resource that is not readily available, but is something that is here in the northern Virginia region or in Virginia itself, and so identifying that that is a resource that others can use as well, through mutual aid processes and things like. That, that picture is actually from Southwest Virginia during Hurricane Helene. And so it's identifying what equipment do you have or do you need? And if you cannot get it, where could you potentially source it from, if there were to be an incident? The other part of equipment there is interoperable systems and making sure that we can all talk to each other. And then support, we try to support procurement through contracts grants and partnerships, that obviously depends on how well staffed your mergency management office is as to how they can support grant writing, but we're always there to at least try to give help as needed. Slide, please. Training is obviously a big one. Here in emergency management we deliver and develop and deliver local training programs. So we have training on the various functions that we have, the various plans, the various equipment, those kinds of things that we develop in house. And then we train personnel on those specific plans, those functional plans. What our processes look like in our emergency operations center, and then typically your emergency local emergency management is also typically providing incident command system training. That could be your 300 and your 400 class or your 1901, which is the ICS EOC interface. Usually gets into how does the field connect with the folks back in the, in the emergency operations center. We can also coordinate access to national training opportunities. This picture's actually from a here in the acronym, but it's one of the teeques affiliates that came into Prince Williams County and delivered this class. About active shooter management. And so they have access to national disaster and emergency management university courses as well as the National domestic preparedness consortium, which is a consortium of about ten or eleven different training facilities of federal funding. Next slide, please. Well, if I can add in real quick, I knew I knew Taylor wasn't going to mention this one, everybody. He is an instructor and in fact where I met him, I had taken my ICS three and 400 years earlier, and it had been a while since I taken it. So as a refresher, I registered through the Virginia Department of emergency Management to take the course. Along with, what is it? 1901? Yeah. So I registered with the Virginia department emergency Management to take these courses. Mr. Taylor Jones here was my was my instructor for them and that's something that oemiss do as well. They can do these trainings not only through the county, but maybe if you have a number of people that need to take three or 400, you can maybe even set up a, a very. A specific intentional training for OEM to give your folks. They can also recommend depending on if you're, if you have different specialty teams at your institution, they can recommend not only ICS training, which different levels, which as you know, is all asynchronous on your own on the website. Or you can set up specific trainings with them or they can even tell you. About free trainings that Femas gives at not only Maryland but throughout the country on different specific trainings that maybe of use to you. So that's another way you can use OEM is not only to give very specific training that they are allowed to offer, but they can direct you where you can find the the other training that you may need as well. That's Chris, that's a great point, Chris. Thank you, and that actually brings us another idea of typically emergency management's also tied into our regional folks. So we have a northern Virginia emergency management regional group that sends out training as well for what other localities are offering, and we try to send that out to as many people as possible, but just getting on that email list, I send it over. For to our adult attention center folks and our sheriff folks all the time for when there are classes that maybe of interest that other localities are offering as well. Alright, so exercises, obviously this is the the fun part usually. So emergency manager can help with the development and facilitation of exercises. The big part there is that the idea here is to validate our plans, procedures, equipment and training. And so exercises are the thing you go out to, you know, it is the fun thing to do, but we do have that core background of what are we trying to accomplish with this exercise. I personally am currently assisting with planning an act of violence exercise here in Prince Williams County that is primarily our police department with. As a subject matter expert on exercises, I'm helping them work through the process to get the most that they can out of the exercise on the back end. And so that's something either your local emergency management office may offer, but also a lot of the states have a lot of expert exercise planners on staff, and they have programs that you can apply for assistance to have exercises. Developed for you and facilitated for you. We had conduct evaluations based on those exercises, so how did we do? Where areas for improvement? Where are areas for strength? Where are things that we did that were really good that we want to continue to have that, that, that strength going forward? And also, at least personally in another I known a lot of other offices are happy to provide that 3rd party evaluation. If you're doing an exercise for your facility and you want somebody to come in and say, how are we doing on unified command? How are we doing on information management? And you want to have that kind of that 3rd party viewpoint. Now we're also usually happy to do that. I know that our senior leadership here at the county loves when we bring in someone to give them a non biased opinion as to how things are going. They tend to take that more to hearts than when we tell them things are going great. But it's nice to have that 3rd party. Yeah, and if I can add in Taylor, this is a good opportunity guys, not only when we're working with with the OEM offices to work on exercise, to work on plans for with the community for community wide emergency, but this is our opportunity to work with them to have send evaluate. Traders in to test us and run emergencies for our own internal emergency plans. I don't know about you guys and I won't get specific, but my institution's plan for what to do in a situation like COVID when COVID hit, that plan did not work, that plan did not stay the same. We had to instantaneously change it. And the reason why is because we didn't maybe didn't we didn't test it. Enough maybe we didn't test it the right way. I'm just using this as an example, but this is an opportunity to get that 3rd party in, where you can have an, somebody that's not in your institution be the ones that evaluate it so it can help you say, hey, this is where you could do better and this is maybe you didn't think about that. So like you said, this is a great opportunity to not only test the systems that we put in place with the OEM offices for countywide stuff, but this is an opportunity to work with them on making sure our internal plans are up to. This stuff for what we need. Yep, that's a great point. And to connect this all the way back through the preparedness cycle, this is what they call the the last part of the cycle, and the area, the things that you identify in your exercise can then be used to improve your plans and include, improve your training going forward. So at the entire point of exercise is to validate what we did and see where we can improve and what changes we can make for the rest of the cycle. So that's a very good point. Slide please. Alright, so we've done the cycle, then we're gonna talk a little bit about mitigation, and the. The humor definition of mitigation is anything that's prevent that's trying to lessen the risk of or lessen the impacts of any type of disaster. You'll hear it mostly referenced to flood mitigation that has our top mitigation hazard, but kind of falls into two mitigation or our mitigation effort falls into two buckets. We have mitigation planning and we have our mitigation actions. So our planning is how we identify our community threats and hazards. So identify what threats and hazards could occur here, what is the probability of them occurring, and then what would our estimated impacts be? That's how we can rank what our highest risks are in order to then try to prevent. Or mitigate against those risks or prepare for those risks. Helps us prioritize projects that reduce risk and impacts, you are required by as a locality to have an active plan under the current hazard mitigation funding, so there's a lot of mitigation grants out there that you have to have an active plan for. There needs to be seen how that changes with anything going on with FEMA. And then we update that plan every five years. So that is a good touch point as well to get involved with your emergency management offices, they are required to have this plan and they are required to update every five years, either at the county or the regional level. From that plan come to these mitigation actions. And so that's where we track it and support mitigation projects. That could be things like judging waterways, elevating houses, trying to storm proof various structures. One thing we did here in Prince William County using a different grant, but we installed generator connections at two of our school gyms so we could use this as a shelter. Is that's an example of not not only mitigation because we're preparing rather than trying to prevent it from happening, but it's a good thing to to think about how we can utilize this grant funding. I see a question from Bruce in the chat of are only using the hazard vulnerability announced every five years? Mitigation plan or are you doing it more often? We also have what we call community vulnerability analysis here at the Prince Wayne county. That's where we get into a little more detail about our hazards and how our community is vulnerable to them. But we are part of a regional plan, and so regionally we only update the actual hazard mitigation plan process every five years. But you can do it annually. There's also something called the thyro, which is a threat hazard identification and risk assessment that is typically on more a more common cycle, so one, two or three years, that's more focused locali on localities and the threats and hazards identified there. But thank you, good question. All right, next slide. I want to say thank you for putting the question in. We had another question also put down, but it's not a question that we can really answer in this webinar, so, but keep the questions rolling in. Alright, so in our tradition to we've done the preparedness, we've mitigated, but something still happens. And so this the boom has occurred. The incident is happening. And so we're gonna talk about how we interact with the response and recovery aspects of an incident. So obviously. Let's check on my notes here. So incident coordination's actually I think I need to change slides. Sorry Chris, slide please. There we go, Response support. So incident coordination during a major incident, so we're coordinating that support for responders, folks who are out in the field. You guys got your facilities, something is occurring and you need support in some way shape or form. That could be resources, it could be information, it could be any of the above. So supporting those field responders, we're maintaining situational awareness in that common operating picture. What's happening at your facility or one incidence scene may not be reflective of the entire community's impacts. Excuse me, and to maintain that common operating picture something that we do at our multi agency coordination center, which is what we call our EOC, and that also helps our senior leadership have a greater understanding of what's occurring in the community because they're obviously not going to be able to see everything. If they're very focused in on one particular location, we want to have that eagle eye view of what's occurring. And we're just they're most trying to coordinate a whole of government response efforts. So that's not just your typical public safety agencies, that could also be focused on social services, community services, public works when it comes to heavy equipment, however, we can get this in this. Resources from in order to better help the community respond to this incident. Yeah, Taylor, if I could, if I could jump in again, helps if I don't turn my own mic from to mute. Everybody, this is a good, this is a good time to say, you know, this is this is where as Taylor's telling us that, you know, we need to, we need to start interacting well in advance, you know, it's not that they don't care. Think about us, you know, but people don't think about us, as prisons, jails community corrections, people not, not everybody in the community thinks about us all the time. Of course, we're on our mind because that's where we are. But the emergency management folks, they're gonna have a lot of stuff on their radar and a lot of stuff they're working on, and if we're not on their radar before the emergency happens, they're not gonna be thinking about. Hey, I need to make sure I get this small, this list of things that the prisoner of the jail needs. So by us building this relationship ahead of time, they know that if this if if a flood hits, the prison over in the west side of the county is gonna need this list of things and they're gonna need these types of people. And likewise, they're gonna know they're gonna be prepared to ask us if we need stuff because we're already on their radar. So we need to make sure that we're working with them well in advance. So when these things do occur, then they're ready that we are on their mind for things that they're working. On, so that that's the best advertisement I could give for working with your OEM offices ahead of time is so that we are on the list of people that they're thinking about. Not because they don't care about us, not because they don't want to help us, but they got a lot of stuff going on and to and to and to think of all the places they hadn't thought about before during the emergency, you're probably not going to be thought. So that's why it helps to build these relationships early. Absolutely, and it also gets you inside the system to begin with. So we have list serves and we have various ways we send that information, so it's good to be on those ahead of time. You'll get the, the weather briefings we send out, you'll get situational awareness briefings, things like that. That. They're gonna know about the buses you need to move move inmates from one place to another and they're gonna need needed, they're gonna know about the bus drivers, so yeah. Yeah, absolutely. The other big thing we do is we coordinate mass care. We try to keep that off of our incident commanders out in the field cause the less they have to deal with it, the better. And then that resource coordination that Chris just mentioned of 1st supporting restoration of essential functions. Managing our resources in mutual aid and then obtaining any scarce or specialized resources that we need for the incidents. Right, and then we also move into that recovery effort. We assess the impacts and determine possible eligibility for disaster declarations. Whether that's for reimbursement for public assistance or for support for the community through individual assistance, obviously that's going to depend on more than just what we're doing here locally, but we are sending that information to the state to then make those determinations if we're able to, if the state is able to request a declaration or to make a state level declaration. For short and medium term recovery, we're really like continuing to support that mass care, so folks who are impacted by any major incident, make sure they have the support that they need to at least reach a stable point if they've not fully made a recovery. And that long term recovery. That's the thing that takes a very long time. You may think that recovery's over within a couple of weeks until about two years ago they were still closing out recovery aspects from Katrina. Joblyn took forever, so when those major incidents occur. Then it takes a long time to get that recovery going. And so we start the process early by transitioning the long term recovery and establishing those long term recovery groups, and then work to integrate our community organizations into that recovery effort so that everyone's striving for the same results. For the actual action process, we collect and analyze that incident data, very similar to what we do for exercises, and then we identify our areas for improvement and develop those improvement plans to help them continue to improve our our planning efforts, our training experts, and our organization improving efforts. So similar to exercises we do that evaluation so we know what we're doing going forward. Hey Taylor we got a couple of questions. I'll direct the 1st one to you. It says, I was hoping to see it mentioned in recovery efforts CISM team deployments. Our CISM teams identified as crucial by FEMA and OEM training for staff wellness and longevity. Yeah, so that's actually something that we are building in kind of into our overarching mass care services. It's disaster mental health. And then here in Prince Williams County, we actually have an agency dedicated to public safety responders for their mental health efforts. And so that is definitely included in our concepts both for the public and for our agencies and our our support staff, make sure that we are meeting that need as much as we can. I don't know for sure that if FEMA is identifying that as a crucial resource, but we are definitely doing that here locally. Okay. Thanks. We also just want got one that popped up as state agencies. Many oemiss believe we are on island here in Pennsylvania, we have a 14 day self susani POA. I would agree, we should have plans. I'm gonna go ahead and answer this one. We should have plans and if you want to add them, feel free to. We should have plans, you know, the, if nothing else. Advises individuals to be able to take care of themselves. I believe the term in their res in their individual family level planning is, is for several days. They don't even specify, but yeah, we should absolutely have a plan and have the supplies that we need to be on our own for, I mean, I don't know if in Pennsylvania that require 14 days, that's great. I would say 14. Between even 30, have food prepared, have water set aside, have anything that you can think of and again this is another way OEM can help by, hey, have you thought about this and that? You know, if nothing else, COVID should have taught us that there maybe a time where you need glove stockpiled. And, so you need to think about all the possibility of things you need stockpiled. And not only things need stockpiled, you need to be aware and have some sort of a tracking system and and this is a lot of what OEM does for their stuff, you need to rotate stuff out. If stuff is only good for so long, stuff does not water does not stay drinkable for a million years. You know, you got and food does not stay edible for a million years. You've gotta have this the supplies you need, but you also gotta rotate stuff in and out. Because most stuff is perishable, so you gotta have a plan and oemiss are pretty good with this because they have supplies that do that as well. Or they have, they have supplies and like, like, like Taylor said, they they know where to get stuff, so they have to maintain the same kind of thing as well. Yep, absolutely. And I think that also comes down to what states you're in. Unfortunately some states have different requirements for different things. I know Pennsylvania is an interesting government structure. I can say that because I've in Virginia and we also have an interesting government structure. So it really just depends on what states you're in as to what processes exist and what requirements they. Alright, thank you. Alright, and I'm ready for slide? Alright, so this is just an example of our organizational structure and our multi agency coordination center, also known as our EOC. And so we use what we call the intersted support model. So we are focused on supporting the field and supporting our agencies. And so we use a resource support section rather than an operations section, and we have our various branches and then our groups. This is how we are organizing to support the community as best as we think that we can. And so we put our agencies within their function. And so, I would say that the facilities kind of fit into a few places. It is public safety, but it's also a little bit of human services and that you are taking care of people. Yes, there are people who are not allowed to be out in the public currently, and so there is a public safety aspect. But what we do when we have that actual planning effort is we will take folks from our various groups to then do a task. If we need to do an incident involving your facility, ok, let's grab social services, let's grab fire and let's grab law enforcement and we'll get together and we'll make a plan on how we're going to address that. And so this ways a little more. Flexible than some of our other structures, but that's how we approach our multi agency coordination center and how we, assist all of our agencies. Chris. Well, I was gonna say just like in many institutions have what we call planning section teams, your team is set up on the same ICS principle of a command structure, and as, as you need to add things it grows and and as you need to take things away or NO longer need things, it can shrink. And that's the beauty of this particular system and and like Taylor said, if, if, if we need, if there's a spot or two spots where we can fit the correctional institution in, then your plans can just mirror up, marry up next to theirs, and you'll be able to fit right in. And then as, as the. As the incident progresses and you get to a stage where you can manage the, from that point on on your own, then, then they'll move you aside though they will remove you from this chain of command and and yours institution will take over. So that's the beauty of this chart. Yeah, thank you. All right i'm ready for the next slide. Alright, so we're getting to that, the core of what we're here for. Building relationships with emergency management. Next little picture of thankfully AI generated hurricane there. That is not anyone's actual. Hurricane. But we want to make sure we're making these connections before that hurricane comes in. We don't want to meet anybody during a disaster. That's a core tentative of emergency management. We wanna at least even if we don't have a deep relationship, we want to have at least a relationship before a major incident occurs. An important thing when you're making those connections is to recognize the differences in staffing and capacity in local emergency management programs. I'm sure you guys experience the same. It maybe one person tasked with it as another duties has assigned, and that way you can at least make that handshake and they know that you're there. It maybe a fully functional office such as your larger jurisdictions, some jurisdictions locally rival the size of state emergency management offices. So it's really gonna depend on where you're located, how much in depth to be able to get with these programs, but it's good to at least have that connection point beforehand. Participating in those existing emergency management activities, like I said, being part of the emergency operations planning process, I'll be part of the hazard mitigation planning. Work on that continuity. If you want someone to come in and assess a continuity plan or assist with trying to develop a continuity plan or maybe just point you in the right direction of training, because there's various amounts of training out there for continuity. And then working on that training and exercise both being involved in. Community based training exercises and inviting folks into the facility for those facility based training and exercises is very important. So knowledge transfer, so sharing information on what those local disaster response policies and procedures are. And then what are the facility capabilities and resources? What do you guys have available at your facilities? And so kind of finding that balance of what can you guys support and what can the community support for you and participating in those joint training and exercises. Actually I think I missed the slide Chris. Am I moving, should I be moving forward? Yes, please. There you go. Okay I just realized that there's a picture I was supposed to talk about at this point and I was not seeing a picture. So just sitting in those emergency management programs like we said, and then participating in emergency management projects and training and exercises. The picture here is actually from a joint training that our police department put on, but we were part of, which has our local police department, our local fire department, the adult attention center and the sheriff's office which is in charge of our courthouse. And so it was just a 20 min conversation about what, what would we do as a, as a community to respond to. Incident in the courthouse. I believe it was a port of smoke, there was never actually any major incident. We had the discussion of, ok, how would the detention center react to this? What are they going to need from us? What are their plans to move the various twotanees to different locations if there were to be a smoke incident in, in the structure? How would the sheriff's office be responding? How are local police responding? And kind of having that conversation, even if it's not super in depth, it's 20 min out in a parking lot, you're making those connections beforehand. And that's one of the major mutual benefits of of making those relationships. And it's also a chance for us to be able to let you guys know the different functionalities that we have. They may not be aware of all the, the functions that our institutions individually have. And so whether it's special types of inmates that we house there or you know, maybe it's a a medical or mental health facility that that are gonna provide extra. Challenges, you know, this is our opportunity to, to let the oemiss and 1st responders know what functionality that we may need their help on as well. Yeah, it's a great point. Like I The more information I know beforehand, the better it's going to be for everybody and the more information that you know is gonna be better as well. This is a good example of some of the resources that at least here in Principlem County we can bring to bear. This is for one of our parks and wrecks had a major event. That is one of our deployable shelters that we maintain here at emergency management that comes on that trailer with a generator and an hvac. So we can set this up in the field in about two, two and a half hours with four or five people. And so that is something that, knowing which your emergency management shop has available. Is gonna be very important for any incidents that you may occur or you maybe involved in that we can provide that support. And I'll read the I forgot the text was there participation, any facility reviews, things like that, and then continent planning efforts and then participation in planning for and executing this facility based training and exercises. Those are all ways that we could have those connections beforehand. Okay, thank you. Next slide please. So that knowledge transfer. This is actually a picture of our warehouse here in Prince Williams county emergency management. So that is our police incident management team coming in to see what do we have available? That they could potentially call upon if there were to be a major incident in the county. And so similarly for our digital detention center any other facilities, we could have that same kind of knowledge transfer of this is what we have available. What do you have available? What do you need? What do we need? And including those in our training exercises going forward. So you. You saw that we did that, that shelter for an event, but we can also set that shelter up for a training for an exercise. We did a lot of support for a recent airport exercise, and so bringing these resources to bear to help you in those training exercise processes is something that we try to do on a regular basis. And remember guys, this is the opportunity to test our systems. It's a chance for us to have somebody who's not in our system to say, hey, I like this, I didn't like that. You could work on that. So it's a great, it's a great opportunity for that knowledge transfer specifically for exercises and emergency planning. So more mutual benefits here, you can leverage those capabilities including those that we actually house in emergency management or maybe able to get from another location. This is an example where we pulled one of our generators around to our public health agency. 1 s, sorry my room but isn't interrupting me? I was gonna come back here. Alright, sorry about that. But we have access to generators and a great example, another great example that you brought up already Chris, is that. Personal protective equipment that PPE, NO one had enough when we started COVID. And I would say that most folks probably still don't have enough because like you said, it does go bad and does have to be replaced. So we were able to do what we call single point ordering where emergency management became. The one place where you order these supplies from and we were able to buy in bulk across whatever vendor we could find and then parse it out based on need and emergency response. I personally made several deliveries to our adults attention center of gloves and masks and various items that were needed during that, that time. And our other mass care supplies, we keep us ready to eat, we keep water, we keep a lot of our mass care supplies on hand that's available for any major incident that occurs. And that's a key bit of information that I hope nobody missed is they not only have the supplies and equipment for some of the supplies and equipment, but if they don't have it, then they know where to reach out to, whether it's masks or food trays or or adduceon half truck or a bulldozer. They either have it, they have it already planned to be able to get from somewhere or they know where they can reach out and and and get one if that's needed. So that's a that's just a tremendous asset for us to be able to access is their ability because they've already planned out, they've. Already got lists of places where they can reach out. That information is already there. Whereas we'd have to go looking from ground zero from it. It's already set up for them, so. Yeah, and we'd love to know what you guys have available as well. I know that Chris and I in our discussions have talked a lot about mass feeding. Like we can supply the supplies, the food, whatever, but there's a limited number of very large kitchens that are out there in in the world, and so having access to that to be able to at least prepare the food from a major community incident, and then we can handle getting it to them. Chris, do you want to do the slide? Do you want me to keep NO you. That leads us directly into this slide. So I just want to say thanks for the information, mr. Jones. I know I I know I appreciated learning what all you have taught. Now it's now it's now it's our turn. This is where we can try to challenge and encourage ourselves or our participants can challenge and encourage themselves. What services or supplies can you provide to the community before during, and after an emergency? Yes, I don't want to see anybody typing to the chat that you offer up free rooms in case of an emergency. Now, NO, we can do. Better than that. I mean, let's take a moment and let's actually think about it. We just spent a lot of hour learning about all the things that local oemiss can do to help us. Now it's our turn to think about how we can help our communities. I mean there are communities where our institutions are. And and what's a way that our institution can help our local communities? As Taylor mentioned. The easy answer is kitchens. I venture to say almost every prisoner jail has a kitchen. They have either staff and or inmates trained to make food, and we may not be able to supply like there said, the food for the whole county, but we have a kitchen and we have people that can cook and they can drop off raw materials and we can cook it and then they can come pick it up. It's other ways, I certainly can't tell you everything that every institution can do, but if you think about it, your institution maybe of a, of, of a large enough size that you can set up with the county in advance where they will bring a truck full of dirt and pour it into your record yard and you will hand inmate shovels and they'll shovel it into sandbags and then pile it on a, on a palette and then the county. And they will come and pick up the palette. Maybe you're a minimum security institution and you set up plans to where if there's a hurricane or something, if you're along the coast, that you can have inmate work crews that can go help clean up debris off the roads if again if they're minimum security or if they're a community service inmates, maybe you can have them go collect a debris on the roadside to clear. Right for emergency services. So I mean, this is a time to take while you're meeting with, with OEM offices to see how they can help us, this is our time to be able to find a way to be able to give back to our communities. Yeah, yeah, I have one comment from a person during flood events. Our minimum live out, out incarcerated individuals have volunteered to fill the sandbags in the communities. That's great. That's a perfect example. Remember, this is, these are our communities. This is where we live. Our families live, a lot of the inmates have families that live in this area. So this is our opportunity, there are ways that each individual facility. I can provide support to our local communities. So while we're while we're working with the oemiss to benefit us, let's make sure we're working with them to see how we can benefit them. Okay, and we're not done yet. I know you see the slide with conclusion at the top. It's not time to go for a fresh to coffee yet. We're, we're almost there, but we're not quite there. So I really appreciate your attending our webinar. I know you are busy and you got a lot going on at work. So we appreciate you taking this hour or so out to spend some time. Time with us. Hopefully you learned quite a bit. I hope all this information helps you in some way to help you build some bridges with, with your local offices. And one last thought about the presentation. You don't have to have all the answers today or on your own. No one's expecting you to do that. There are federal state, and as we learn today, local agencies that have. Training opportunities and subject matter experts in your area. Not to mention as we learn today sto state and local oemiss that are perfectly willing to help them. Let's use them. Let's let's build our emergency preparation ahead of time before we're to that point. So that, that brings me up to I want to just remind everybody we have two more episodes of this year. This year. The next one is 22 July and then the last one is 23 September. We also have three upcoming episodes of our correctional staff response to medical emergencies webinar series that I spoke about earlier, they're on 30 July 19, August and 30 September. All these webinars will be starting at 01:00 and you will see flyers come out in the email. So if you. Haven't signed up for email alerts in our website, please do so so you get the slides. So now let's talk about what all we've learned today and how we can apply it, and let's go build some bridges everybody. So does any, if you have any questions, now's your, your, your last opportunity to kind of tap them into the chat. I I just I feel like we've hit most if not all the questions. Questions so far, but if you want to take just a moment, to type up any more questions real quick, this will be your chance. Give another moment just in case. I tell you why you guys are talking or typing in case anyone's typing. I just I just want to take a moment and provide everybody with our speaker's contact information. Taylor's give me a permission to to share it with you guys. So if you have questions that he could answer. Here's his information. Taylor, do you have any final thoughts on today's webinar? No, I think we've covered it all. I think that just reiterating that those strong partnerships between new facilities and local emergency management is always gonna improve our coordination and strengthen our community resilience, which is what we're all here to, to do. But I appreciate the opportunity. Absolutely. Here's my contact information if anybody has any questions, if you, if you have questions comments about about this individual webinar or about this series or about NIC in general, you can certainly direct them to me. If it's a question I can answer, I will answer it. If not, I'll redirect you to somebody that's more appropriate to answer. This is also time to remind everybody about the information center. There is a place for you to go if you just have general questions, not about this. Webinar individual or the series, but just general NIC questions, you can go to our website and there is a place for you to put questions directed to the NIC in general, and they will direct the question to the appropriate person. So that's a nice time to kind of advertise for them. So. But this is my contact information. And then one last thing before everybody starts leaving, the NIC really values your thoughts on the trainings that we provide and the materials that we provide. So everybody from myself to our director, we really do look at the results from these surveys, so that the the few minutes that you. Put in are are just super super valuable to us. So I would really appreciate if you could just take a few moments and fill out the evaluation before you go. As you see on this slide, there's not, there's a QR code but on the bottom left, there's also the, the address. So if you can't use QR codes where you are, there's your inside and you don't have a phone, you can. Can take this survey down, the the address, the surveymonkey survey down and you can do it there. I've also put in the chat once where you can, you can get it as well. It looks like. We we have got NO more questions, Taylor, so I think I hope everybody's really enjoyed this presentation today. I appreciate your time. Taylor I, this has been a tremendous opportunity for us as the corrections community to be able to learn and better understand what the Office of emergency management is. I'm sure I know. Not the only one here that you and I spoke when I 1st started to your trainings. I didn't know what all you guys did. I didn't know if you came in and took over the, the command center or or what. So this is a great opportunity to for for us as a community to learn not only what you guys do but and how you could help us but how we could help you. So I hope everybody takes this information and really moves forward with. Said, and again, we appreciate you being at this webinar and we hope to see you at the next one and make sure you let at least one other person know how great and these webinars are and how much you enjoyed it. Thanks a lot everybody. Thank you.