The purpose of emergency planning is to provide the basis for systematic responses to emergencies that threaten an organization and the records and information necessary for continuing operations.
An emergency management plan is a unique, detailed guide for times of great stress and crisis.
The result of the planning process is a written records and information emergency management plan. Management approves this plan and provides the necessary authority, structure, policies, procedures, and resources to guide the organization through an emergency. Refer to the sample emergency management plan in the sidebar as you read the following sections. The Components of an Emergency Management Plan Policy Statement Emergency plans should include the policy established in the development process.
Task Organization Organizational size may dictate that several teams be involved in plan activities.


If several teams will be involved, each team and respective member responsibilities should be included in the plan. If citizen or corporate partners are included in the emergency process, list them in the plan.
Information Distribution Procedures The emergency plan should explain the methods [by which] employees would communicate if an emergency event occurs. Preparedness Checklist The emergency plan must address specific emergencies and how to handle them. Additionally, disaster recovery procedures, disaster recovery services and resources, and salvage equipment and supply listings should be included. The plan should show when an emergency status is upgraded from one phase to the next phase. The response checklist should indicate brief statements regarding particular activities that should be performed in the recovery phase.


Training Programs Employees will not follow the plan properly if they have not been trained how to use it. A training program outline should be included in the plan to document subjects in which employees have been trained and the frequency the training was administered. Testing Procedures The plan must include goals, objectives, and schedules for conducting exercises or simulations.
Specific types of exercises to be used for the most likely emergencies should also be in the plan.



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