Emergency Response Process Flow Security notified via calling Safety Officer, Safety Officer dispatched to scene Level One Level Two GM directs response GM directs initial response, notifies Administration and Finance Administration and Finance manages response, contacts secondary responders as necessary. These situations must be left to emergency services professionals, who have the necessary training, equipment and experience. The State of Illinois Emergency Operations Plan “Basic Plan” (PDF) from October 2014, identifies fifteen (15) primary hazards for prevention, preparedness, response, recovery and mitigation program relevancy. The following plan characterizes areas of responsibility and outlines an administrative framework to respond to campus incidents. The level of emergency response will be determined by the need and magnitude of the disaster. The University of Illinois Springfield officials recognize their responsibilities and duties with regard to maintaining the health, safety and welfare of the faculty, staff, students and visitors of the campus.
Mitigation – Mitigation activities are those designed to either prevent the occurrence of an emergency or long-term activities to minimize the potential adverse effects of an emergency. Preparedness – Preparedness activities, programs and systems are those that exist prior to an emergency and are used to support and enhance response to an emergency or disaster. Response – Response includes activities and programs designed to address the immediate and short-term effects of the onset of an emergency or disaster.
Level 1: Minor department or building incident – can be resolved by a responding service unit.
Level 3: Primarily people, rather than infrastructure focused incident – Many student issues can become complex because of varied institutional and student support responses that must be coordinated. Level 5: Catastrophic emergency involving the entire campus and surrounding community – Immediate resolution of the disaster, generally multi-hazard, is beyond the emergency response capabilities of campus and local resources. A level 1 or 2 emergency may be declared and coordinated at the discretion of the unit director. If the emergency call list is initiated, the Chief of Police will determine the appropriate level of response and to what extent the IRRT will become involved. These levels of emergency response are incidents confined to a department or building and are usually resolved by a unit director.
The UIS Police Department will notify the Chancellor (or designee), the Vice Chancellor for Student Affairs (or designee), and the Director of Public Relations to allow them to evaluate all facets and potential ramifications of a Level 3 situation and to provide input on what actions should be taken. If a Level 4 or 5 emergency has occurred or is imminent, the UIS Police Department shall notify and assemble the IRRT.
Level 4 or 5 emergencies require the Chief of Police or Incident Commander (IC) establish and Emergency Operations Center (EOC).
As an emergency expands or contracts, changes in discipline, or becomes more or less complex, multiple outside agencies may respond.


Obtain emergency goods and services including coordination of pick-up and delivery to emergency site.
Every effort will be made to keep the campus community and the public informed of developments during an emergency. When conditions have stabilized and normal campus operations can resume, this Emergency Response Plan will be deactivated. Individual units will refer to their unit Incident Action Plan (IAP) in an effort to maintain operations during and after an emergency.
In the event of a Federal Declared Disaster, mitigation funding may be available through the Federal Emergency Management Administration (FEMA) to reimburse losses that occurred during this specific event and prevent similar future losses. The University of Illinois Springfield Police Department has a detailed, high resolution aerial campus map including the surrounding area provided by the Sangamon County Director of Emergency Management. LEGAL BASIS FOR PLANNING AND CONDUCTING ALL-HAZARDS EMERGENCY OPERATIONSThe following laws and other source documents establish the legal basis for planning and carrying out all-hazards emergency responsibilities for the University of Illinois Springfield. Staging Area: The location where personnel and equipment are kept while waiting for tactical assignment. Embassy in Nairobi (left) discusses with local emergency response officials the procedures to follow on the embassy compound in the event of a terrorist attack, February 5, 2009. It also requires partnering with the county or major municipal emergency management officials to annually review and update emergency response plans, protocols and procedures and conduct exercise drills to test the plan. This plan is fashioned to facilitate rapid, professional and supportive response to campus emergencies and allows for the campus community to quickly adapt to events as they unfold. Short-term operations seek to restore vital services to the community and provide for the basic needs of the public. These emergencies include projected events on campus or in the general community that may develop into a major University crisis or a full scale disaster.
This individual may also activate the UIS Incident Response and Recovery Team (IRRT) as the situation dictates. These procedures will be reviewed and updated annually; they will be followed for nearly all emergency situations. If the response requires additional resources, the unit director will notify other directors or utilize outside assistance. In the absence of the Chief, the IC will assume the IRRT leadership responsibilities until the Chancellor (or designee) arrives. Under these circumstances, personnel from local, State and Federal agencies will comprise a Unified Command and share the responsibility for incident management. Dissemination of timely information is essential for decision making, reducing anxiety and promoting a sense of well-being and security.


These plans are separate plans designed to complement this Emergency Response Plan and will likely operate concurrently with this plan. Generally, the EOC interprets policy, coordinates the allocation of scarce resources, and provides broad direction to the response. Incidents can include major disasters, emergencies, terrorist attacks, terrorist threats, wild land and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, tornados, winter storms, public health and medical emergencies, and other occurrences requiring an emergency response.
It is a method of organizing and coordinating emergency services, facilitating the objectives of scene management, personnel safety and control for the systematic protection of life and property in an efficient and professional manner.
Response activities include direction and control, warning, evacuation and other similar operations. The UC is a structure that brings together the “Incident Commanders” of all major organizations involved in the incident in order to coordinate an effective response while at the same time carrying out their own jurisdictional responsibilities. Prior to the IRRT arrival on campus, the IC is authorized to make necessary operational and response decisions and to commit resources to mitigate and control the crisis.
Unified Command allows all major organizations with responsibility for an incident to establish a common set of incident objectives and strategies. Financial Aid, Admissions, etc.) not having a specific role for their personnel will automatically become part of a “pool” of reserve personnel to assist as assigned by the IRRT. The UIS Police Department can utilize the UIS-Alert System to notify the campus community of emergencies and give them further instructions. In the absence of the Chancellor, any Command Staff Member may officially declare an end to the state of emergency after counsel and advice from the IRRT.
The recovery period is also an opportune time to institute mitigation measures, particularly those related to the recent emergency. The UC links the organizations responding to the incident and provides a forum for these entities to make a consensus decisions. UIS Police Department personnel are authorized to request immediate assistance from University Departments and personnel on an emergency basis, including asking staff to be reassigned from less critical assignments to assist officers. The system sends emergency messages via text, email, classroom phones, outdoor speakers, social media and on the campus television channel. All IRRT members may support emergency response and recovery efforts in collaboration with on-scene emergency personnel and provide necessary leadership, authority and responsibility consistent with the direction of the IC.
The Incident Commander will ensure the release and return of resources that are no longer required for the support of the emergency.



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