According to OSHA’s regulations for emergency preparedness plans and fire prevention plans, emergency planning and training directly influence the outcome of an emergency situation. Whatever happens during the first few minutes during a fire or an emergency situation often determines the extent and severity of the damage.
If you’d like more information on how BTV Systems can help your business with an emergency preparedness plan, contact us here and one of our security specialists will help you.
There is always safety in groups, so make it a company policy to walk to your cars together when they day is over. Anyone who has actually managed a business' recovery from a disaster knows that the most critical factor when it comes to business and operation continuity is having a plan in place before the disaster strikes. In an emergency, the most wasteful use of workers' time (and sometimes their safety), is in setting up makeshift IT triage—that is, on-the-fly access to data and applications after a disaster. Disaster preparedness means having, at the very least, the data and apps that are required to keep day-to-day operations already running in a remote location and ready to access. Also it's practically guaranteed that, after experiencing a disaster, a company will not be running with its full staff.
In short, IT contingency in wake of emergencies should be as seamless, as compliant with corporate security policies, and as easy for end-users to access as possible. Easier Than Ever Such disaster preparedness is easier than ever for companies to deploy because of changing trends in technology. Almost three-quarters of the largest segment of business and the economy, SMBs, currently do not have an emergency contingency plan.


Disaster preparedness can be implemented for lower costs than ever, thanks to technologies such as cloud computing and virtualization.
Although no one can predict when, where, or what kind of disaster will strike, a good first step in disaster preparedness is in knowing what types of disasters an area is more subject to experience. 3 Steps For Disaster Preparedness Pre-Planning Pre-planning is a must before even documenting a disaster preparedness policy.
Thinking about the disasters most likely to affect the immediate area (but also recognizing the need to plan for unexpected catastrophes). Scheduling inter-department meetings so that business processes outside the scope of IT are accounted for and included in the disaster preparedness plan. The next article in our series, "Outlining a Plan," details and documents how to draft a formal Disaster Preparedness plan, including identifying mission-critical data and systems, assessing the best plan for cost-effective and near seamless business continuity, and getting buy-in from the entire organization. Facilities with well-prepared employees and well-developed emergency preparedness plans are likely to incur less structural damage and fewer or less severe employee injuries. While disaster recovery will always involve some on-fly decision making and adapting to realities on the ground, both of these can be made orders of magnitude easier by having contingency plans and systems already in place, and staff who are already trained how to implement them.
Disaster recovery (without proper preparedness) may mean IT scrambling to find a place to set up a replacement server, take a copy of the data and applications from the damaged server, and then restore that data and re-install mission-critical apps to give end-users the alternative access they need to continue key operations. Often, such implementations in the wake of an emergency, are not properly configured, may be insecure, and may not meet required corporate compliances, such as HIPAA. It also means having trained end-users how to access that in-place, contingent data so they can continue to get to the systems they need, whether they are working on company-issued machines or their own mobile devices.


IT employees, who would setup these temporary disaster recovery fixes, may not be available or present to implement them, so redundancies need to be built in, and plans clearly documented, so that whoever needs to step in can do so. Cloud computing, virtualization, and the continuing increase of always-connected and relatively powerful mobile devices in the hands of end-users are all key ingredients in deploying a strong and effective disaster preparedness solution. In a recent survey conducted by Symantec of IT decision-makers in small- to-mid-sized businesses, only 26 percent have a disaster preparedness plan in place.
While economic woes could play a part in that lack of preparedness, the numbers convey that disaster preparedness is simply not at the forefront of many of these companies' priorities or budget allocation.
However, making the jump to a working disaster rebound strategy requires considerable planning.
If these companies needed a greater sense of urgency to get a disaster preparedness plan going, they only have to look at a study by the Insurance Information Institute, which found that 40 percent of small businesses never reopen after a disaster.
A required step in pre-planning a disaster preparedness strategy is meeting with all representatives of every department in an organization and finding out which key functions, information, and systems must be available in an emergency. In this first of four articles on disaster preparedness, we tell you how to start thinking about disaster preparedness and how to gather the information you will need to create an effective, efficient plan for recovering from whatever fate throws at you.



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