Welcome to the Indiana Association of Counties’ TRECS's secure web portal for debt offset.

This portal enables Indiana local governments to upload their debt data files to the TRECS clearinghouse for potential offsets against the debtor’s personal state income tax refund through the Indiana Department of Revenue. Other features allow local governments to download refund payment files and other reports and to update local agency contact information for debtor inquiry.

Participating local governments must have executed the TRECS Memorandum of Understanding and submitted the registration form before uploading debt files. For more information, please visit the TRECS Debt Setoff Tools page and contact TRECS Program Administrator Jacque Clements.


Debt File Requirements:

Agency debt data files must conform to the TRECS debt offset file layout standards. All column names must be included in the file in the correct order, even if no corresponding data exist. Columns designated R (Required) must include the corresponding data. The file layout provides the data definition and its required format.


Debt Refresh Requirements:

Agencies should refresh their files at least weekly to reflect new debts or changes in debts by resubmitting the initial debt file in its entirety. Debt amounts should be reduced to reflect any debtor payments. Full payments should reset the debt amount to $0—do not delete the debtor row. All rows remain in place until the end of the year.


Debt Expiration Requirements:

If an agency no longer wants to pursue a specific debt through offset, the agency should update the debt amount to $0. Do not delete the debtor row.


New Participants:

New participants must Register to create a user ID (your email address) and password. Upon registration verification, you will be redirected to this page for login. If you are the first participant registering from your local government agency, you will need to complete the “Local Agency Info” form upon logging in to provide all agency contact information.

Returning Users:

Please enter your email and TRECS password and click the “Sign In” button to access portal functionality. Please remember to update the “Local Agency Info” page if personnel or contact information has changed.


This email address will receive success or failure updates regarding uploaded files

Forgot your password?

All new users of the TRECS debt offset web portal must create a user ID and password for access to portal functionality.

Your email address will serve as your user ID. Please enter it below and create and confirm a password. Passwords are case sensitive and must be at least 6 characters in length.

Click the “Register” button when done, and you will be redirected to the verification page. A verification code will be sent to your email address via indianatrecs@naco.org.


Already registered? Verify registration

If you are experiencing trouble registering, please call (877) 265-4770.

A verification code was sent to your email address via indianatrecs@naco.org. Please enter the code and click the “Confirm” button. You will be redirected to TRECS login page to access TRECS functionality.

To reset your password, enter your email address and click the "Reset password" button. You will be redirected to a password reset page. A verification code will be sent to your email address via indianatrecs@naco.org.


Already received a code?

A verification code was sent to your email address via indianatrecs@naco.org. Please enter the code and your new password and click the “Reset password” button. You will be redirected to TRECS login page to access TRECS functionality.

If you are experiencing trouble registering, please call (877) 265-4770.

Welcome to the Indiana Association of Counties’ TRECS's secure debt offset file upload site.

This page enables Indiana local governments to upload their debt data files to the TRECS clearinghouse for potential offsets against the debtor’s personal state income tax refund and/or state lottery winnings through the Indiana Department of Revenue.

Please identify the location of the debt data file you would like to upload and ensure that it is in the appropriate format for uploading. Please visit the TRECS Debt Setoff Tools page for format instructions. Please note that your file must be in this exact format, e.g. column names, order, data structure, or your file will fail to process.


Debt File Requirements:

Agency debt data files must conform to the TRECS debt offset file layout standards. All column names must be included in the file in the correct order, even if no corresponding data exist. Columns designated R (Required) must include the corresponding data. The file layout standard provides the data definition and its required format.


Debt Refresh Requirements:

Agencies should refresh their files at least weekly to reflect new debts or changes in debts by resubmitting the initial debt file in its entirety. Debt amounts should be reduced to reflect any debtor payments. Full payments should reset the debt amount to $0—do not delete the debtor row. All rows remain in place until the end of the year.


Debt Expiration Requirements:

If an agency no longer wants to pursue a specific debt through offset, the agency should update the debt amount to $0. Do not delete the debtor row.


Click on the "Browse..." button to select the data file for upload. Please note that this file will be on your local government’s network or locally on your PC.

Once the file is selected, click on the “Upload” button to upload. Successful uploads will generate an automatic email confirmation to the email with which you are logged in. Failed uploads will also generate an automatic email. Please expect the confirmation within 15 minutes.

Refer to this file fail cheat sheet for an explanation of the file failures.


Please note that we are experiencing JavaScript incompatibility issues with Microsoft Internet Explorer and ask that files be uploaded via another browser.

If you are experiencing trouble uploading your file or are having technical issues, please call (877) 265-4770.

Agency Code

Last Upload

File Upload Time Status
No Agency Selected N/A N/A

Admin File Upload:

File Type

Welcome to the Indiana Association of Counties’ TRECS's secure debt file download site.

This page enables Indiana local governments to download their debt payment and other data files generated by the TRECS clearinghouse.

Files are labeled by type and run date, with the latest files listed first.

Please note that an individual file will be available at this download site for up to 30 days after its run date.

To download to your local PC, please select the data file for download and follow your browser’s instructions.

If you are experiencing trouble downloading your file or are having technical issues, please call (877) 265-4770.

Files available for download:
Agency Code

Welcome to the Indiana Association of Counties’ TRECS's secure “Local Agency Info” site.

This page enables Indiana local governments to register with the TRECS program by completing and updating local agency information. New entries and changes must be SAVED by clicking on the “Save” button to retain data input. Please make sure that this information remains current, as several of the fields will be used for debtor inquiry and correspondence.

Agency Code
Please enter the name of your local agency; eg. Marion County or Marion Community Corrections. Please note that this name will appear on the debtor notification letter if your local agency subscribes to the TRECS debtor notification letter service.
Please select your appropriate agency type from the dropdown menu. Select "other" if no agency type is applicable.
Please select your appropriate agency purpose from the dropdown menu. Select “other/mixed debt” if no specific agency purpose is applicable or if you will be submitting debt files containing more than one type of debt.

Local Coordinator for Liaising with TRECS Clearinghouse

Please enter the name and contact information for your local agency representative who has authority to act on behalf of your local government agency on clearinghouse issues.

Must be 10 or 11 digits long, and can only include numbers and hyphens

Contact for Interactive Voice Response (IVR) System for Debtors and Debtor Correspondence

Please enter the name and contact information for your local agency representative who will be listed in the IVR system to receive debtor inquiries about the debt (can be same as Coordinator). Please note that this name and contact information will appear on the debtor notification letter if your local agency subscribes to the TRECS debtor notification letter service.

Some local agencies have established a help desk to receive and respond to taxpayer calls. If your local agency would prefer that the IVR reference your help desk or other generic entity, please fill in the name of this entity in place of a representative's name.

Must be 10 or 11 digits long, and can only include numbers and hyphens

Local Agency Information

Please select the appropriate debt type that your local agency will be submitting. Please select “Mixed” if your local agency will be submitting mixed debt. As a reminder, property tax debt cannot be combined with other debt types in order to ensure proper priority recognition of debt.
If your local agency subscribes to the TRECS debtor notification letter service, please note that this field will be used to describe the debt on the debtor notification letter unless your debt records include the debt type within the upload file.
Agency Code Unique Debt Key Input Full Name In First Name In Middle Name In Last Name In Suffix In Address 1 In Address 2 In City In State In Zip LexID Match Date Match type Debt Amount Release
Out First Name Out Middle Name Out Last Name Out Suffix Out Address 1 Out Address 2 Out City Out State Out Zip
Agency Code Unique Debt Key Input Full Name First Name Middle Name Last Name Suffix Address 1 Address 2 City State Zip LexID Match Date Match type Debt Amount