# MailSteward™

Contents: Home Settings Archive Email Search Email Browse Email Backing Up Gmail Schedule Archive Tags Set Rules for Tagging Back Up Your Database Export... Import mbox files... Check for Duplicate Email Database Statistics Report... Merge Database... Compact Database System Requirements Links: MailSteward Support SQLite | Settings: Clicking on the Settings button brings up the Settings window. When you first launch MailSteward the default Settings are in place. If you click on Archive, MailSteward will archive the email in all of the email accounts that you have in the OS X Mail application, into the database file that you have created. There are also default settings for a number of other options. Many of the settings are associated with particular database files. Each database file, if you have more than one, has its own settings. There are several different panels in the Settings window, which are described below. When any of the Settings have been changed, click on the Save Settings button to save the changes. You can also reset all of the Settings back to the defaults by clicking on the Reset button and saving. The General Settings panel is where you can choose between the Apple Mail email client or no email clients, and where you can open an existing database file, or create a new one, by clicking on the Open or New buttons. The path and file name of the current database file is shown in the text box. There is an option to limit the size of archived attachments to some number of megabytes. There are also options to specify whether or not to include Trash and Junk mailboxes. Duplicate emails that are already in the database are skipped when archiving. If you don't wish to skip duplicates, you can check the box that says, "Do not skip duplicates when archiving". You can also speed up searches and browsing by choosing to set an upper limit on the number of emails retrieved, and you can choose to always launch attachments when they are clicked on instead of being asked whether to launch them or save them as files. By default, MailSteward will automatically check for new versions. If you don't want this you can uncheck the 'Check for updates on launch' box, and you can always check for updates by choosing 'Check for Updates...' from the MailSteward menu. By default MailSteward will use the light/dark appearance defined in the System Preferences, but you can optionally choose an appearance that will be used regardless of the system setting. This panel allows you to select the email accounts or mailboxes that you wish to archive. By default all email accounts are selected. You can choose whether to select accounts or select mailboxes. Be warned, if you choose mailboxes and you have a large number of mailboxes, it can take MailSteward awhiile to find them all and populate the list. You select an account or mailbox by clicking on the check box next to it. You may have to select mailboxes instead of accounts in the MailSteward settings to make sure you are archiving email that may have been moved into mailboxes other than In and Sent. This is especially true of some gmail accounts, which are handled differently by Apple Mail. You can also tell MailSteward to always archive any email mbox files that are in a particular folder. MailSteward will then look for email files in the specified folder and all of its subfolders and archive them in addition to the email in the selected accounts or mailboxes. If the box is checked to "Delete email in this import folder after it is archived", then the email files in the designated folder will be deleted once they have been archived. However, MailSteward does not ever delete email from the Apple Mail accounts. The Viewing panel lets you set the font and the date format to be used when displaying email text. Click on the Set List Text Font... button to set the font for the list of email search results. Click on the Set body Text Font... to set the font for the body of the email selected in the list. Any combination of year, month, day order and separator character (-, /, .) can be chosen for the date format. You can also choose the default sorting order for Browse and Search results. Choose any one of the fields to sort by, and whether the sort should be ascending or descending. The Scheduling and Tag Rules Settings are explained in separate sections of this manual, Schedule Archive and Set Rules for Tagging. If the Save Debug Log menu item in the File menu is checked, a log file will be saved in the same folder as your database file with the same name as your database file and an extension of .log. It will contain a list of the email files that have been processed. If MailSteward should crash or be interrupted for any reason, the last file in the list will be the file that MailSteward was processing at the time it was terminated. If you have multiple databases with different settings, you can save a copy of your settings and later use it to replace the current settings, allowing you to switch between databases easily. Choose Save Copy of Settings... from the File menu to save a copy of the current settings. Choose Replace Settings with Saved Copy... to replace the current settings with a saved copy. Once the settings have been replaced, MailSteward will quit and you will need to relaunch it for the replaced settings to take effect.

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