If you are the recipient of an ASN, you can record it in Kenandy. The document is created as a draft, so you can create a placeholder while waiting for the supplier details. When you have all the details, confirm the ASN. When it is confirmed, you can record the receipt of goods and services, or in the case of a drop ship purchase order, you can record a logical receipt, since the shipment goes directly to the customer.

ASN Flows

Flow	Summary Steps
Drop Ship Order	Enter a sales order line: Fulfillment Source = Drop Ship Release sales order line Create a requisition and release it against a purchase agreement Create a purchase order: FOB = Origin, Type = Drop Ship, Shipping Address = Customer Address Create an ASN Confirm ASN Kenandy creates a receiving document and inventory change transaction for the logical purchase order receipt and a ship line and inventory change for the logical sales order shipment. Kenandy passes the carrier, tracking number, and date shipped from the ASN to the shipment records it creates.
Manual Purchase Order	Create a purchase order: FOB = Origin, Type = Standard, Shipping Address = Customer Create an ASN and confirm it Kenandy creates a receiving document for the in-transit goods Receive the goods (Receiving Workbench) Kenandy creates a receiving document and inventory change transaction for the purchase order receipt.

You can create an ASN directly from the purchase order detail page or from the ASN list view.

1. From the ASN page, click New.

   Or, from the purchase order detail page, click Create ASN.

2. Enter the required header information:

   Company	The company information is based on your login credentials.
   Currency	The currency is based on the default transaction currency for the company.
   Facility	The deliver-to facility.
   FOB Term	ASNs are used to track purchase orders of type FOB Origin.
   Supplier	The supplier can be changed while the ASN is in Draft mode. This can be helpful if you need to record receipt of the ASN, but want the flexibility to change the supplier later.

3. Click Save.
4.  Add one or more lines to the ASN:
   1. Click Select PO in the header section of the page.
   2. From the Copy from Purchase Order dialog box, enter the purchase order number, and then click Apply & Close.

      You cannot change the supplier after you select a purchase order.

5. In the ASN Lines section, click Expand All and then click Populate Line Quantities.

   The quantity displayed is inherited from the purchase order, which you can change. For lot tracked items, you can enter a separate line for each lot. If the units are being tracked with a serial number, you can enter the serial numbers for each unit.

   An in-transit inventory transaction is created.

6. Prior to confirming the ASN, you can continue to manage the lines:

   Delete	You can only delete a line if the status is new.
   Cancel	You can cancel an open line as long as there is no receipt against it.
   Close	You can close an open line with a partial receipt.
   Populate Line Quantities	Kenandy populates the quantity with the Quantity Shipped on the selected purchase order.

7. Click Confirm. Confirm means that the supplier information is complete and correct.

You can click the Undo Confirm button to reverse the confirmation. This can be helpful if you want to change the quantity. When you unconfirm an ASN, the status changes to Draft and you can edit the details, and then confirm the ASN. If the ASN is for a drop ship order, the shipment status reverts to Unconfirmed.

Undo Confirm

ASN Type	Status changes to
Regular	Receiving Document status: VOID Receipt Line status: VOID ASN status: DRAFT
Drop Ship	Receiving Document status: VOID Receipt Line status: VOID Shipment status: Unconfirmed

If you are the recipient of the goods and services as specified on an ASN, go to the Receiving Workbench to record the receipt. Kenandy displays a message to notify you that a receiving document has been created. For partial receipts, the ASN line remains open until it has been received in full.

For drop ship orders, in which you are the seller and your customer is the recipient of the goods and services, you can record a logical receipt, and then invoice the customer.

The following table describes how Kenandy handles the accounting depending on the FOB status.

ASN Accounting

FOB is	Transaction	Accounting
Origin	Transaction Type: In-transit Transaction Subtransaction Type: Receipt	Debit: In-transit Inventory at the purchase order price Credit: Goods Received But Not Invoiced at the purchase order price
Origin	Transaction Type: In transit Transaction Subtransaction Type: Return	Debit: Goods Received But Not Invoiced at the purchase order price Credit: In transit Inventory at the purchase order price
Not Origin	Transaction Type: Purchase order receipt	Debit: Inventory at the standard price Credit: Goods Received But Not Invoiced at the purchase order price Debit/Credit: PPV
Not Origin	Transaction Type: In-transit Transaction Subtransaction Type: Return	Debit: Goods Received But Not Invoiced at the purchase order price Credit: In-transit Inventory at the purchase order price

You can cancel an ASN from the ASN detail page (Cancel ASN), if the lines have all been confirmed.

Cancel an ASN

ASN status	To cancel
Draft	Select all lines, and then click Cancel ASN.
Confirmed	Click Cancel ASN

When you cancel the ASN, the in transit documents are automatically cancelled. If there are receipts against the ASN, you must void the receipts, and then cancel them.

To cancel a line on an ASN, select the line, and then click Cancel. You cannot cancel an unconfirmed line. However, if a line has not been confirmed, you can delete it. When you cancel an ASN line, Kenandy creates a receiving document (subtransaction type = return) to account for the returned inventory. Similarly, if you partially close an ASN line, Kenandy creates a receiving document (subtransaction type = return) for the remaining quantity.

The following table lists the fields that Kenandy provides. Your system administrator selects the fields that are displayed on your user interface.

ASN Page

Field	Description
Carrier	User defined text to identify the carrier being used to ship the order.
Company	The company that the ASN belongs to. This information is based on your login credentials.
Currency	The currency for the ASN. This field is automatically populated with the value in the Default Transaction Currency field for the company associated with the ASN. You can change this value.
Date Created	The date on which the ASN was created.
Date Expected	The date on which the order is expected.
Date Shipped	The date on which the order is shipped. When an ASN is confirmed for a drop ship purchase order, the shipment inherits this date.
Facility	The deliver-to facility.
FOB Term	FOB terms (origin or destination) are determined during purchase negotiations, and then specified on the purchase agreement. When adding the FOB Term to an ASN, you can select from the list of predefined FOB terms. FOB Origin: indicates that the sale occurs at the shipping point (seller's shipping dock). FOB Destination: indicates that the sale takes place when the order arrives at the destination (buyer's receiving dock).
Number of Boxes	The number of boxes included in the order.
Packing Slip Number	The packing slip number that will accompany the order.
Status	Options include: Draft: a new ASN Confirmed: The ASN document is ready to receive goods. Unconfirmed: If you attempt to make a change to the ASN, Kenandy changes the status changes to unconfirmed. After making the changes, you must confirm the document before you can receive against it.
Supplier	Identifies the supplier/vendor. You can change the supplier prior to selecting a purchase order.
Total Number of Lines	Kenandy totals the number of lines on the ASN.
Tracking Number	The tracking number provided by the supplier. When an ASN is confirmed for a drop ship purchase order, the shipment inherits this number (displayed as Tracking ID on a shipment).
Transaction Date	The default transaction date is today's date.
Transaction Type	Purchase Order ASN.