Collaborative Spreadsheet Editing

ONLYOFFICE™ Spreadsheet Editor offers you the possibility to work at a spreadsheet collaboratively with other users. This feature includes:

• simultaneous multi-user access to the edited spreadsheet
• visual indication of cells that are being edited by other users
• synchronization of changes with one button click
• chat to share ideas concerning particular spreadsheet parts
• comments containing the description of a task or problem that should be solved

Co-editing

When a spreadsheet is being edited by several users simultaneously, the edited cells as well as the tab of the sheet where these cells are situated are marked with dashed lines of different colors. Hover the mouse cursor over one of the edited cells to display the name of the user who is editing it at the moment. The number of users who are working at the current document is specified in the right lower corner at the bottom bar - .

As soon as one of the users saves his/her changes, the others will see a note in the upper left corner stating that they have updates. To save the changes made and get the updates, click the icon in the left upper corner of the top toolbar.

Chat

To access the chat and leave a message for other users,

1. click the icon at the left sidebar,
2. enter your text into the corresponding field below,
3. press the Send button.

All the messages left by users will be displayed on the panel on the left. If there are new messages you haven't read yet, the chat icon will look like this - .

To close the panel with chat messages, click the icon once again.

Comments

To leave a comment,

1. select a cell where you think there is an error or problem,
2. use the icon at the left sidebar to open the Comments panel and click the Add Comment to Document link, or
   right-click within the selected cell and select the Add Сomment option from the menu,
3. enter the needed text,
4. click the Add Comment/Add button.

The comment will be seen on the panel on the left. The orange triangle will appear in the upper right corner of the cell you commented. If you need to disable this feature, click the icon, select the Advanced Settings... option and uncheck the Turn on live commenting option box. In this case the commented cells will be marked only if you click the icon.

To view the comment, just click within the cell. You or any other user can answer to the added comment asking questions or reporting on the work he/she has done. For this purpose, use the Add Reply link.

You can manage the comments you added in the following way:

• edit them by clicking the icon,
• delete them by clicking the icon,
• close the discussion by clicking the Resolve link if the task or problem you stated in your comment was solved, after that the discussion you opened with your comment gets the resolved status. To open it again, click the Resolved caption next to it and select the Open Again option.

New comments added by other users will become visible only after you click the icon in the left upper corner of the top toolbar.

To close the panel with comments, click the icon once again.