Creating a Microsoft Office 365 Groups backup set

Working with backup sets : Cloud (Microsoft Office 365 Groups) backup sets (Windows) : Creating a Microsoft Office 365 Groups backup set

This section describes how to create a Microsoft Office 365 Groups backup set.

To create a Microsoft Office 365 Groups backup set:

1. On the Sets menu, click New Backup Set. The New Backup Set Wizard appears.

2. On the Choose the kind of backup set page, select Backup from the Cloud and then click Next.

3. On the Choose the Cloud Service type page, select Microsoft Office 365 Groups and then click Next.

4. In the Azure AD OAuth 2.0 Client Credentials Grant dialog box, do the following:

a) In the Directory box, type the directory ID of the Azure Active Directory or the domain name of the Microsoft Office 365 Group that you want to back up.

b) In the Client ID box, type the application ID.

c) In the Client secret box, type the value that results from creating the API access key.

NOTE: To type the information in these boxes automatically, you can import a text file that contains the required OAuth 2.0 client credentials. To open the text file, click the Browse ... button. For more information on preparing the text file, see “Before you begin”.

NOTE: Using a new set of OAuth 2.0 client credentials for each new Microsoft Office 365 Groups backup set helps prevent throttling. For more information, see the Microsoft documentation on Microsoft Graph throttling.

5. If the Authorize Azure AD Application dialog box appears, do the following:

a) Sign in to Azure AD using the credentials of a user who is both an owner and a member of the Microsoft Office 365 Group that you want to back up. Otherwise, the group must be public for the backup and restore processes to be successful.

NOTE: If prompted to stay signed in, click No. Otherwise, you will not be able to sign in as a different user when creating other new Microsoft Office 365 Groups backup sets.

b) If prompted, indicate that you agree to grant the application the delegated permissions to the resources that belong to the signed-in user.

c) Click OK.

6. On the Select Users and Services for Backup page, expand the tree in the Users and Services List, and do the following:

F1 Help: "Select Items for Backup Set"

a) Select the item that you want to back up, and then click Add.

b) To exclude an item under another item that has been added, select the item that you want to exclude, and then click Exclude.

c) When you have finished specifying the backup items, and then click Next.

NOTE: To back up the properties of a thread, ensure that you have also added the parent conversation item to be backed up. Adding the thread backs up only the posts that belong to the thread.

IMPORTANT: Each item that you add to a Microsoft Office 365 Groups backup set is identified by a unique path. If an item that is listed in the backup set is deleted from the source server after the backup set is created, the unique path of the deleted item becomes unusable. A newly created object with an identical name in the same location is identified by a new unique path and will not be backed up by the backup set.

7. On the Specify backup item options page, retain the default settings unless there are specific generation or option requirements for each backup item, and then click Next.

F1 Help: "Set Properties - Items tab"

8. On the Specify backup set options page, retain the default settings unless there are specific generation or option requirements for each backup item, and then click Next.

F1 Help: "Set Properties - Options tab"

9. To assign a schedule to the backup set, do the following on the Choose a schedule for this backup set page:

F1 Help: "Schedule Tab"

a) Select Scheduled.

b) In the Available schedules list, select an existing schedule or click New to create a new schedule to assign to this backup set. If you are creating a new schedule, see “About schedules” for more information.

10. Click Next.

11. On the Choose the name for this backup set page, type a name for the new Microsoft Office 365 Groups backup set and then click Finish.

NOTE: If an error occurs with validating credentials, you must perform reauthorization. To reauthorize after being notified of the error in a popup message in the New Backup Set Wizard, close the wizard and restart the process of creating the Microsoft Office 365 Groups backup set. When prompted, type the required credentials. To reauthorize after seeing the error in the Event Log of an existing Microsoft Office 365 Groups backup set, on the Share tab of the Set Properties dialog box, verify and ensure that the credentials that are entered for the backup set are valid. For information on the required credentials, see “Before you begin”.