Robert J. Kapsch
									April 28, 1999
					DRAFT

May 1, 1999

Regional Historical Architect, National Capital Region

New Indefinite Services Contract for A/E Service (Historic Architecture and Engineering Projects)

Contracting Officer, National Capital Region

Since our current architectural/engineering (A/E) contract with architrave p.c. architects, expires on May 22, 1999, and since the Cultural Resources Services Division plans to continue using private architectural and engineering firms to meet the parks' historic architecture needs, we are requesting your help in issuing an indefinite quantity contract to provide A/E services to the National Capital Region for fiscal year 2000 and beyond. 

Attached are: 
- DI-1 for A/E Services (Attachment 1)
- the draft Commerce Business Daily announcement (Attachment 2),
- the contract Statement of Work(Attachment 3),
- the Synopsis of Work Desired (Attachment 4),
- the selection criteria with point values (Attachment 5).

They are for a solicitation to submit Standard Forms 254 and 255 for architectural/engineering services indefinite quantities contracts. My recommendation is that the minimal contract amount for each year of the contract be set at $50,000 to $75,000.  We are requesting that these contract be renewable for up to five (5) years.  

Regarding CBD announcement, please note that I do not know what to fill into all the items, so I put question marks or bolded notes into the blanks.  

The following people have agreed to participate as a panel members:

Rebecca Stevens, Chairman
Robert Kapsch, Vice Chair
Wendy Behrman, panel member 
Sonny Saunders, panel member
(Rebecca … These people have not yet agreed to serve on the panel – I am working on it.  I put myself down as Vice Chair in case you get delayed at the Washington Monument…Bob)

I understand that your office has the ADPS System diskettes for all the boiler plate contract sections A through K, so I have only sent the Scope of Services.   

If you have any questions, need anything changed, or if I can help expedite the solicitation please contract me before September 30.  My number is 619-7202.  

Thanks, 

Rebecca Stevens, Regional Architect

						National Park Service
					              Department of the Interior
						     Requisition

To:   Contracting, National Capital Support Office
		
Bureau/Office:  NPS/NCSO/S&P			
Requisition No.

Appropriation No.:   
                             		
Charge shipping costs to: NA			
Date 5.05.99

Vendor		
Deliver To: National Park Service                         1100 Ohio Drive, SW                                        Washington, DC 20242                                     Attn:  Robert Kapsch 202 619-6370  				

Item or Form No.	

Description	

Quantity	

Unit	

Unit Price	

Amount	

1	
INDEFINITE QUANTITY CONTRACT
(For Architectural – Engineering Services
related to Historic Structures & Buildings)
CONTRACT # - 1443CX300000XXX

#

See attached scope of work and engineering cost estimate for details. 
	NA	NA	NA	 $

	
	DRAFT	

	

						

	

	

To be Completed by Fiscal Authority Only		
                            TOTAL ......			
$	

FUND CERTIFICATION:  Funds in the amounts shown are available and chargeable to the cost authorities shown above.		

8/25/98

Date 	

Signature	

Approved by (Signature)			

Date	

Title:  Administrative Officer 		
Acting Deputy Associate Superintendent, S&P				

Date 8/1/97	

Approved/Requisitioned by (Signature)	

Requisitioned by (Signature)			

Date: 8/24/98	

		TITLE: Chief Historical Architect, NCSO			

ATTACHMENT ONE

						April 29, 1999
						DRAFT

	COMMERCE BUSINESS DAILY  ANNOUNCEMENT

05215 (NCR-AC)
CX-3000-00XXX  (insert contract number)

U.S. Department of Commerce
Office of Field Operations
Commerce Business Daily Section
P.O. Box 999
Chicago, Illinois 60680

1. 	P!!

2. 	?????? 

3. 	??    

4.   ????  

5. 	??????

6. 	R!!

7. 	Division of Contracting, National Capital Region, National Park Service, 1100 Ohio Drive, SW, Washington, D.C. 20242!!

8. 	R- Indefinite Quantity Contract, Historic Architectural and Engineering Architectural/Engineering (A/E) Services!!

9. 	CX-3000-00XXX!!  (insert contract number)

10. 	 ?????

11. 	 Randy Effert, 202/619-6367

12.   N/A!! 

13.  N/A!!

14. 	N/A!!

15. 	N/A!!

16.  N/A!!

17. The National Park Service (NPS), National Capital Region (NCR), is seeking an architectural/engineering (A/E) firm experienced in historic preservation projects to provide A/E services under an indef9inite quantity contract  for preservation, restoration, and stabilization projects involving historic buildings, structures and sites.  Anticipated work includes Title I services to conduct surveys and investigations of existing conditions and to prepare historic structures reports, condition assessments, preliminary designs and preliminary cost estimates:  Title II services to prepare construction documents and cost estimates; and Title III services to provide construction supervision services such as submittal review and site inspections. The projects will be located in Washington, D.C., Virginia, Maryland and West Virginia and will include producing all or parts of historic structures reports and historic structures preservation guides; designing stabilization projects for rustic and vernacular structures ranging from 600 square feet to 5,000 square feet in size; preservation, stabilization, and rehabilitation projects for museums located in historic homes and buildings ranging from 1,000 square feet to 10,000 square feet in size; designing restoration, rehabilitation and adaptive use projects for structures ranging from 600 square feet to 4,000 square feet in size; designing rehabilitation and stabilization of canal structures such as locks, aqueducts, and prisms; and conducting existing condition documentation on structures from 600 square feet to 4,000 square feet such that the documentation produced meet the standards of the Historic American Buildings Survey/Historic American Engineering Record (HABS/HAER).  Projects require direct knowledge of, and experience complying with, NPS-28, Cultural Resources Management Guideline; 36 CFR, Part 68, the Secretary of the Interior’s Standards and Guidelines for Archeology and Historic Preservation; 36 CFR, Part 67.7, Secretary of the Interior’s Standards for Rehabilitation; and comprehensive knowledge of and direct experience with historic preservation philosophy in the United States, as expressed in the above documents. More than one contract may be awarded from this announcement.  Indefinite quantity contracts are contemplated covering a base period from contract award through September 30, 2000, and an additional four (4) option periods.  The minimum quantity of services to be ordered during each performance period is $5,000; the maximum quantity is $500,000.  This is not a request for proposal.   Interested firms responding to this announcement by submitting a completed SF 254 and 255 by 4:00 p.m. on June 7, 1999, will be considered for selection.  Firms having a current Standard Form (SF) 254 on file with this office must respond with a Letter of Interest and a completed Standard Form (SF) 255 by the closing date.  Any information submitted in addition to a Letter of Interest, SF 254, and SF 255 will be disregarded. Specific evaluation criteria, in descending order of importance, are as follows:  1.  Specialized and extensive experience and technical competence of the prime contractor and any consultants in the types of historic preservation projects anticipated.  2.  Professional qualifications and experience of proposed key personnel to be assigned to the project.  The prime contractor will be required to have an historical architect experienced and trained in historic preservation on permanent staff and assigned to this contractor.  Additionally,  the prime contractor will be required to have as a consultant assigned to pertinent historic preservation projects an historic engineer experienced and trained in historic preservation and on permanent staff of the prime contractor or his consultant.  Additionally, the professional disciplines that may be required include, in descending order of importance, engineering (structural, electrical, mechanical, and civil), architectural and engineering history, historic landscape architecture, structural canal engineering, archeology and hazardous materials.  3.  Past performance on similar historic preservation projects for Government agencies and private industry with respect to such factors as quality of work, control of costs, ability to met schedules, ability to develop creative and sensitive solutions to unique historic preservation problems.  References may be contacted.  4., Capacity to accomplish the work, including any specialized services, within tight time limitations.  5.  Geographic proximity to the National Capital Regional Office in Washington, D.C. of fully-staffed professional offices and familiarity with the local construction and environmental, local historical construction methods, and local review processes.*****

											

							ATTACHMENT TWO

																				Robert J. Kapsch
									April 29, 1999
						DRAFT

C. STATEMENT OF WORK;  INDEFINITE QUANTITY CONTRACT FOR ARCHITECT/ENGINEER SERVICES

ARTICLE I - ADDITIONAL DEFINITIONS

1.	The term "Government" shall mean the Contracting Officer or his authorized representative.

2.	The term "Subcontractor" shall mean those persons or firms with whom the Architect/Engineer (A/E) enters into a contract to accomplish any portion(s) of the work of this contract.

3.	For the purpose of this contract, the services to be provided and contemplated will be divided into three main categories as follows:

	a.	"Title I Services" are performed as part of the initial planning and data gathering and include such information aids as preparing necessary advance field surveys, obtaining test borings or other subsurface data, conducting technical analysis and investigations, preparing conditions assessments, preparing historic structures reports (archeological, historical and architectural components) to meet the National Park Service NPS-28 standards), conducting cultural resource surveys, conducting archeological investigations, preparing archeological artifacts and preparing reports, preparing National Register Nomination Forms, testing/analysis building materials for hazardous substances, do paint chronology, and preparing preliminary  alternative/ recommendations, studies, designs, specifications, cost estimates, and other special services described in each task order.  

	b.	"Title II Services" include preparing final working drawings, specifications, construction cost estimates, and other special services described in each task order. 

   	c.	"Title III Services" relate to supervision and inspection of the construction work and include such activities as field observations, archeological monitoring, and review of shop drawings and submittals provided by the construction contract.

ARTICLE II - SCOPE OF SERVICES

The (A/E shall perform Title I, Title II, and/or Title III Services as set forth in each task order and in conformance with all applicable local and federal codes, and requirements of other approving agencies having jurisdiction over the work, I.E. State Historic Preservation Offices, the National Advisory Council, The Commission of Fine Arts and the National Capital Planning Commission.

ARTICLE III - SCHEDULE OF SUBMISSIONS

The A/E shall proceed with the furnishing of the services promptly upon notification by the Contracting Officer and submit the documents within the established schedule.

ARTICLE IV - DATA AND MATERIAL TO BE PROVIDED BY THE GOVERNMENT

The items provided by the Government shall be used for the express purpose of completing the required services.  These items shall be returned to the Government upon completion of the work and before final payment, unless approved otherwise by the contracting Officer. 

ARTICLE V - DESIGN CRITERIA

(As defined in each task order.)

ARTICLE VI - SPECIAL INSTRUCTIONS

							ATTACHMENT THREE

				  DRAFT
  									Robert J. Kapsch
									April 28, 1999

				SYNOPSIS

		INDEFINITE QUANTITY CONTRACT

HISTORIC ARCHITECTURAL/ENGINEERING DESIGN
				SERVICES

The National Park Service (NPS), National Capital Region (NCR), is seeking an architectural/engineering (A/E) firm experienced in historic preservation projects to provide A/E services under an indef9inite quantity contract  for preservation, restoration, and stabilization projects involving historic buildings, structures and sites.  Anticipated work includes Title I services to conduct surveys and investigations of existing conditions and to prepare historic structures reports, condition assessments, preliminary designs and preliminary cost estimates:  Title II services to prepare construction documents and cost estimates; and Title III services to provide construction supervision services such as submittal review and site inspections.

The projects will be located in Washington, D.C., Virginia, Maryland and West Virginia and will include producing all or parts of historic structures reports and historic structures preservation guides; designing stabilization projects for rustic and vernacular structures ranging from 600 square feet to 5,000 square feet in size; preservation, stabilization, and rehabilitation projects for museums located in historic homes and buildings ranging from 1,000 square feet to 10,000 square feet in size; designing restoration, rehabilitation and adaptive use projects for structures ranging from 600 square feet to 4,000 square feet in size; designing rehabilitation and stabilization of canal structures such as locks, aqueducts, and prisms; and conducting existing condition documentation on structures from 600 square feet to 4,000 square feet such that the documentation produced meet the standards of the Historic American Buildings Survey/Historic American Engineering Record (HABS/HAER).

Projects require direct knowledge of, and experience complying with, NPS-28, Cultural Resources Management Guideline; 36 CFR, Part 68, the Secretary of the Interior’s Standards and Guidelines for Archeology and Historic Preservation; 36 CFR, Part 67.7, Secretary of the Interior’s Standards for Rehabilitation; and comprehensive knowledge of and direct experience with historic preservation philosophy in the United States, as expressed in the above documents.

More than one contract may be awarded from this announcement.  Indefinite quantity contracts are contemplated covering a base period from contract award through September 30, 2000, and an additional four (4) option periods.  The minimum quantity of services to be ordered during each performance period is $5,000; the maximum quantity is $500,000.  This is not a request for proposal.   Interested firms responding to this announcement by submitting a completed SF 254 and 255 by 4:00 p.m. on June 7, 1999, will be considered for selection.  Firms having a current Standard Form (SF) 254 on file with this office must respond with a Letter of Interest and a completed Standard Form (SF) 255 by the closing date.  Any information submitted in addition to a Letter of Interest, SF 254, and SF 255 will be disregarded.

Specific evaluation criteria, in descending order of importance, are as follows:  1.  Specialized and extensive experience and technical competence of the prime contractor and any consultants in the types of historic preservation projects anticipated.  2.  Professional qualifications and experience of proposed key personnel to be assigned to the project.  The prime contractor will be required to have an historical architect experienced and trained in historic preservation on permanent staff and assigned to this contractor.  Additionally,  the prime contractor will be required to have as a consultant assigned to pertinent historic preservation projects an historic engineer experienced and trained in historic preservation and on permanent staff of the prime contractor or his consultant.  Additionally, the professional disciplines that may be required include, in descending order of importance, engineering (structural, electrical, mechanical, and civil), architectural and engineering history, historic landscape architecture, structural canal engineering, archeology and hazardous materials.  3.  Past performance on similar historic preservation projects for Government agencies and private industry with respect to such factors as quality of work, control of costs, ability to met schedules, ability to develop creative and sensitive solutions to unique historic preservation problems.  References may be contacted.  4., Capacity to accomplish the work, including any specialized services, within tight time limitations.  5.  Geographic proximity to the National Capital Regional Office in Washington, D.C. of fully-staffed professional offices and familiarity with the local construction and environmental, local historical construction methods, and local review processes.

							ATTACHMENT FOUR
									Robert Kapsch
									April 29, 1999
						DRAFT

				SELECTION CRITERIA

Specific evaluation criteria, in descending order of importance, are as follows  (Point values for each item is noted in parenthesis.  Total points equals 100):

1. 	Specialized and extensive experience and technical competence of the prime contractor and any consultants in the types of historic preservation projects anticipated.  (30)
	
2. 	Professional qualifications and experience of proposed key personnel to be assigned to the project.  The prime contractor will be required to have an historical architect experienced and trained in historic preservation on permanent staff and assigned to this contractor.  Additionally,  the prime contractor will be required to have as a consultant assigned to pertinent historic preservation projects an historic engineer experienced and trained in historic preservation and on permanent staff of the prime contractor or his consultant.  Additionally, the professional disciplines that may be required include, in descending order of importance, engineering (structural, electrical, mechanical, and civil), architectural and engineering history, historic landscape architecture, structural canal engineering, archeology and hazardous materials. (25)
	
3. 	Past performance on similar historic preservation projects for Government agencies and private industry with respect to such factors as quality of work, control of costs, ability to met schedules, ability to develop creative and sensitive solutions to unique historic preservation problems.  References may be contacted.  (20)

4. 	Capacity to accomplish the work, including any specialized services, within tight time limitations.  (15)

5. 	Geographic proximity to the National Capital Regional Office in Washington, D.C. of fully-staffed professional offices and familiarity with the local construction and environmental, local historical construction methods, and local review processes. (10)

							ATTACHMENT FIVE