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Let us review the site hierarchy, as presented in this diagram and create a list containing the site hierarchy and access rules.
As you remember, in previous article we created a Site Collection altogether with a root Site. The created Site has been granted access only for the Site Collection administrators, so no one from any department is not able to access the website.
To do that, login as Site Collection Administrator (this user was created in the previous step). We need all our departments having the Write access on the Ketl Company Site, therefore let us add users to the Ketl Company Members group.
In the displayed popup, add the Active Directory groups created in one of the previous steps. Please note that if you click on the Show Options checkbox, you will be able to unselect the option of sending invitation email for all the added users, as I did in my example. In the Permission section, we do not want to inherit the permissions from the parent site, because we want only the Support department to have access to the new Site.
Give contribute (edit) access to the Support Department, and owner access to the SharePoint Administrator group and press OK.
Please note that there is a small problem with the new Site – we do not have any way to go back to the parent site – only the Support link is available in the top bar. After you created all the department sites, you should be displayed the follow screen when accessing Site Content page logged in as SharePoint Administrator.
Enter the Title and Description of your new subsite, choose the URL for it and select a template for this subsite. First we note that we have several departments, and each department has its own requirements. We have a Management department which might want to have access to other departments’ information, like for instance to the Sales department, while restricting access for anyone to their own information.
There are also items that will need to be accessed by all the departments, like vacation requests. You will always have this dilemma – should you create a Sub Site or a Site Collection to group logically the resources in your system.


Sites on the other hand can share information – you can define content types, columns, templates that can be defined on the Site Collection level and therefore can be used by any Site that is part of the Site Collection. Considering the above, the right decision to make is to create a single Site Collection which will contain the necessary sub sites. Web Application lets you select the Web Application to which the Site Collection will belong. As we want to keep things flexible, we would choose the 2nd option – use a managed path as Url. It is always a good idea to have 2 Administrations on a collection, because leaving only one user as Administrator raises problems when the only Administrator is deciding to take a long vacation. Follow the created link, enter the Site Collection administrator credentials and you will see your first SharePoint page. We will use this particular root Site (called Ketl Company) to store the features used by all the departments. Just type the group name, and you will be suggested the existing Users or Groups from the Active Directory.
Selecting Yes in the 2nd option will create a link in the top navigation of the Ketl Company Site.
This will create the corresponding groups and grant access to the Support site to the Support Department employees.
We can resolve this by adding a link to the top navigation, by clicking the EDIT LINKS in the top of the page.
You can move the newly created link to the first position, so that the navigation looks consistent with the parent Site. You can do some tests regarding user permissions – you can try to log in as users from different departments and see how SharePoint displays the content for different permissions. The next articles will refer to customization of the department sites, according to department needs. This makes us think that we would need to hold each department logic in a separate entity (Site Collection or Site). This is a generic term and in SharePoint it can mean many things – Site Collection, Site, Library or a particular document.


Please note that the instruction to be followed are valid for both SharePoint Online and SharePoint on Premise. Click on the small arrow next to the URL and select the Web Application we created in the previous step.
Please note that the link will be visible only for the users with access permission to the Support site, which in this case is only Support department. However, since we are currently discussing the resources on high level, it would actually mean Site Collection or Site. Please note that after adding the Managed Path, you will lose the Site Collection screen – you will be redirected to the Central Administration page instead. Also we will be using the most common template in this situation – the Team Site template Collection Administrators will be the users in charge of the management of the Site Collection – they will have full access on the collection. Also, we do not want to inherit the navigation (3rd option), because we will not be able to modify the navigation of the Support site afterwards. On the displayed page, click, the New subsite link and start the creation of the new Sales department site. So, let us keep this option set to No and we will customize the top bar menu items after the site creation. The advisable thing to do is to create first the needed Managed Path and only then start the creation of Site Collection.
But consider this as an exercise and as a lesson that not everything works perfect in SharePoint!
Please note that when we select a managed path, we will be asked for the name of the root Site name.



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