Document management has always been an issue for teams, especially teams working in fields like design and IT. With online storage, the document can be accessed from anywhere with an Internet connection and from a variety of Internet-enabled devices; network storage requires you to be on the network and to access it via a compatible device. You can do the same kind of thing via email, of course, but you lose some of the flexibility. The graphic arts team puts together a general layout, saving the document to an online storage site. Each member of the graphic arts team works on the document in turn, as each person completes their part of the design work (e.g. From there, the copywriter opens the document and inserts the appropriate text in the appropriate places. The design team is able to then review the document, and make an adjustments based on text layout. The salesperson or customer liaison can access the document throughout this process, and offer input based on customer suggestions. The final product can even be provided to the client via online storage, which can be especially useful in the case of larger files.
This is a much more streamlined process than emailing the document back and forth until the team finally gets it right. If you need more advanced collaboration options, there are online storage services that offer that as well. A team’s effectiveness can be limited by their choice of tools While the right tools don’t guarantee a team’s success, the right tools can greatly increase efficiency, saving you time, frustration, and even money.
About the Author: Eric Greenwood is a technophile whose interests include all things cloud from software as a service to online storage.
Online storage graphic with a blue cloud shape and a modern smartphone, a great icon for synchronizing and sharing files online. For quite some time I have been wondering where the tech plays of the next few years were coming. This means that as the movement to the cloud has come into existence, many small and medium businesses are far from making their next storage purchase or moving towards the cloud. So keep an eye on the online storage space, all fingers point to the space being hot in the next 24 months.
DisclaimerThe information provided on this site is not financial advice and I am not a financial professional. Cloud Storage can mean different things to IT specialists, depending on how that specialist implements this technology. A Cloud Storage provider generally operates a storage infrastructure, many times in locations that are dispersed.
Simply put, Cloud Storage is a way of backing up, managing and maintaining data which can be accessed by many users over one network, like the Internet. Cloud Storage can offer individuals and small companies an inexpensive data storage facility without the cost of purchasing their own servers. Since individual data storage servers requires a lot of space, you save the cost of a larger work space and lets you use that area for a growing business, instead of the growing amount of data you will accumulate.
One other benefit of Cloud Storage is that it can be provided with just as much security features as your personal data servers can provide and, sometimes, even more security features.
Since Cloud Storage is still considered a new technology, there will always be discussions about the problems found with this service.
There are many ways of using Cloud Storage by individuals or businesses, whether you choose to use private or public cloud storage.
Next way to use Cloud Storage is to back up any data (movies, pictures, videos, documents, etc.). You can allow access to clients or employees around the world, which is safer than sending that data through the worldwide web. Many other Internet users and businesses are using Cloud Storage providers for security reasons. You can use Cloud Storage for different reasons, but you will save space, money and secure your information better through a provider. When you’re considering taking a backup of your valuable files, photos, music or some difficult college assignments for safe keeping, there are many services that can help, or simply be of use to you as another place where you’ve placed a backup other than your hard disk or USB.
While you may not be using the online data storage service as your primary means for saving or backing up files, the convenience of it is undoubted. Online Data Storage are really useful particularly when we don’t want to take backup into our system everyday.
Online data storage provides an extra space for your files and very convenient to use as you can access it using any computer. This is not an article about presenting a comparison between the three big main offerings (DropBox, SkyDrive and Google Drive). However some have noted that it is difficult to download the desktop program for Google Drive direct from Google’s webpage. While there seems to be little news on an app for Linux, there is this tutorial on how to access your Google Drive on Nautilus in Ubuntu. Update: I found this nice post with pretty charts and pictures if you want to compare and see what is the best online storage solution for you.
My name is Stephanie Krishnan and I'm passionate about the way that open source software and its community can help small businesses and individuals with their productivity and lives. Because Windows hasn’t been exactly cloud-centric in the past, online storage providers have been eager to include the software giant. In order to help users find a good provider, we have compiled a list of the best online storage solutions for Windows 2015.
When it comes to the best online storage for Windows, the search has to start with the Microsoft option, OneDrive.
While this plan is still being developed, the company has enhanced view ability and made image files searchable based on time, location, or text in the photo. Dropbox has been working with Microsoft to add integrations that will allow users to edit Office documents while in the web browser. Google Drive is another option for those who want online storage for their Windows based devices. Like OneDrive, Windows users can either download a desktop app or access the files from a web interface.


In addition to sharing files with anyone, anywhere, users can assign tasks, leave comments, and even get notifications whenever a file is changed. Because it has been created for businesses and not individual users, there are several third-party apps, such as Salesforce and NetSuite, that can be directly saved to Box. Box does have both desktop and mobile apps that allow users to synchronize files between devices and the cloud.
While OneDrive may be the obvious choice for Windows users, a final option could be Amazon Cloud Drive. Even though Amazon Cloud Drive is geared more towards iOS and Android users, Windows users can find it to be a cheap choice for simply storing their files. Best Online Backup Services Updated 2016If you're looking to backup your files in the cloud, this is the list you need to choose the best service.Best Cloud Backup for MacYou need to backup your Mac?
Cloud storage management company Nasunii selected Windows Azure as the best cloud storage platform for corporations, with AWS and Google Cloud Storage coming up second and third.
MS is showing some love to users outside its immediate universe, as it debuts Office Lens on Android and iOS. Formerly known as SkyDrive, OneDrive is celebrating its first birthday and success within the cloud industry.
ADrive's 50GB free accounts are going to be cut from the program on November 16th, essentially forcing customers who use that plan to either pay up and upgrade to premium, or simply transfer their data to another provider.
Yunio is here to answer the calls of all those who need massive storage for free, with 1 TB of free data on offer, the Chinese company is posing a serious threat to more miserly Western cloud companies. We are a professional review site that receives compensation from the companies whose products we review. Every time someone opens and re-saves a document, there is the potential for a divergent version of the file to exist.
You have built-in change management and quality control, simply by choosing the online storage medium. Please use newer version of your browser or visit Internet Explorer 6 countdown page for more information. We had a product stage, we had a social media craze, we had a review site craze, a 3D printing craze and now we are going to have a storage craze.
A larger majority of you have no idea the real benefits of those products in the business environment.
Take the small business I was at the other day, still using a decade old server to run multiple aspects of their business. What is great about Google is their ability to create great products and experience for their users.
Because storage can be expanded without limit, most people think that these providers have a large infrastructure. Loosely coupled formats are tied together by a file storage that is global with storage features being executed individually.
This access can be done anywhere in the world and shared with every authorized Internet user.
The data is stored off-site and properly secured, which is required by many small companies, as well as individual business people.
Instead of paying for more servers to hold your every-increasing data and then paying for more space to install those personal servers, you can pay a Cloud Storage provider less funds for an unlimited storage area. You can limit the people that are authorized to access your Cloud Storage data or make that completely public, but you control that access. You can increase the storage area of you own servers by placing a large chunk of archived data into a Cloud Storage provider.
This comes in handy when your equipment fails, gets hacked or you pick up a virus that prevents you from accessing your equipment. In fact, it is one of the safest ways to share, store, back up and access information that is required. Choosing the right online data storage service for you might be a bit of a problem, since you need to weigh the pros and cons before selecting one. Once you upload your files to an online cloud storage service, you’re allowed to access it at any time and anywhere. Using an online data storage service is highly convenient, which is already enough for anyone to start using it.. Egynyte offers online storage service as well virtual online harddrive and cloud storage services where you can easily store your files and documents. Choosing the way to store data you should find out what is more important for you- convenience or security. On the flip side, online data storage is not a secure place for your files that are highly important and confidential. Cloud storage is one way to tackle this, with the added option of synchronising files between different computers and devices.
For those that are interested in downloading this, check out the alternate download site links below. One of the biggest arguments I get from business owners, however, is lack of support options. Previously, Microsoft hasn’t been as concerned about exploiting this area to their loyal home based customers. OneDrive is best for Windows mainly because it was built into the operating system and is heavily integrated with Office and Windows Phone. Saving files can be accomplished by adding documents or pictures straight to the easy access folder, which syncs to the user’s account, and across all the customer’s devices. However, uploading large files may take a while to complete, depending on the user’s available bandwidth.
This service started out as Google Docs, an online office suite similar to Microsoft Office.
The service does have to be enabled; however, which is easily done so from the settings in the user account. Mobile apps are also available for those who want to backup directly from their phone or tablet. There are, of course, free services for private consumers; however, this service is aimed more at business minded individuals. Another reason Box is a viable solution is the preview feature which allows files to be viewed while on the website.


There is also a plug-in for Microsoft Office that allows users to edit these files directly in the web browser. The updates now allow tablet and phone code to be the same, giving the phone application new features. The document scanning app for OneNote was, until yesterday, the privilege of Windows Phone users only.Now others will be able to scan paper documents and convert them into MS Office format, PDF or JPGs as well. The company's clients were recently targets of two different attacks, both coming in the form of emails.
Among the updated features, you also have Google Drive access, although no streaming is available, and easy to use touch-screen controls.
There are many ways to work around this, of course; one of the newest approaches involves the use of online storage. Have you ever calculated the cost of building out the necessary networking infrastructure just to share files in the corporate environment? What is bad about Google (and Microsoft) is that no small or medium sized business is interested in placing all their tech needs in the hands of one technology giant. It means storage capacity which can be access through a public network, like the Internet, or WAN (Wide Area Network). Many developers have stayed focused on how easy Cloud Storage is to manage and scalability. Tightly coupled formats are storage areas that are similar which are combined together to form one file system, or storage area. The service offers everyone that subscribes to a provider with instant access to all their data from anywhere and at anytime.
Even though there have been attempts to break into Cloud Storage providers, you hear more about stolen information from private servers. You save on equipment, storage space and can have secured access whenever you want from anywhere in the world, so can your employees.
This will increase the space you may require to update your current applications or software. Instead, you can go get new computers and then go online and access all your data without a problem of losing anything. This makes your data more secure than you could actually provide without paying a lot of money in software.
For example, if you have information on your home computer, but are out of the office, you can use Cloud Storage and access that same information from any system while traveling because it was uploaded to that providers service center. You may also have different tools for managing your files, especially if you register with premium services as they tend to provide better and advanced security protocols, better file management tools etc. There is no other way to conveniently share a small data file, a big data file, whether this was music, video, or anything digitally transferable. The new CEO, Satya Nadella, has been working to change that in recent years by gearing the company towards mobile thinking and online storage for Windows.
Even though all file types are welcome, Microsoft has been working on technology to make OneDrive the place to store photos. It has evolved to include not only a word processor and spreadsheet applications, but also 15GB of free storage. Files stored in the desktop app are synced to the cloud and can be accessed anywhere the internet is available.
This cloud storage company was designed as a project to help workers connect easier with one another and their list of privacy and sharing features serve this function. Use of the mobile app does impose a 2GB restriction on size; however, larger files can still be transferred via the desktop application. Ultimately, it all comes down to what the consumer needs and is willing to sacrifice or pay.
Do you know the cost benefits and ease of use capabilities of these online storage companies to small and medium sized businesses? Internet users have the capability of expanding the amount of data Cloud Storage can hold without any limitations, but may require you to contact the service provider. Grid architecture has Cloud Storage made with a host of individual servers, then tied together, which acts as a single storage center or manageable point. The technology that Cloud Storage providers use to secure their centers and servers is continually being developed to protect their members. With Cloud Storage, you can upload the data, or files, then share it with the people you want. The provider can also prevent viruses from corrupting your data, since it is an encrypted data storage center.  Since the service protects this data by encrypting the site, your files will never be susceptible to any viruses, including the news ones that always seem to come out. Sony is a big company with high security, so the risk of using online data storage methods is obviously still there. Future updates to the service will help organize images based not just on date but also on how important or meaningful it is. Consumers that choose to use just the Unlimited Photo also get 5GB of storage for document type files. Most importantly unlike the consumer purchase cycle for technology, the business purchase cycle is elongated.
Add the fact that the cloud is still foreign to many business owners even in the 21st century and you have an area ripe for growth over the next five years. This means that these services continue to improve their security technology to enhance the protection or your data.
They can then go online to the Cloud Storage provider and retrieve the data themselves when they are ready.
You can share it, download it back, or use it to back up your file onto another service, making multiple mirrors of your file, increasing the efficiency of online backup idea in general. This makes everything more convenient and that data will remain in the cloud storage servers until you delete it personally.



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Comments

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