There are several factors to consider when deciding if online data storage is right for your business. As the volume of electronic documents mounts for most businesses, they increasingly face the question of where to store it all. While businesses were previously forced to store their digital files on their own computers and in-house servers, many companies now find benefits in moving their documents to online storage providers. While many would argue that all businesses are good fits for some type of online data storage, there are several things to consider before transferring your files over. Disaster plan: When considering if cloud storage is right for your business, you need to determine if it will play a role in your disaster recovery preparations, Lamson said. Chad Brooks is a Chicago-based freelance writer who has nearly 15 years experience in the media business. This is not an article about presenting a comparison between the three big main offerings (DropBox, SkyDrive and Google Drive). However some have noted that it is difficult to download the desktop program for Google Drive direct from Google’s webpage. While there seems to be little news on an app for Linux, there is this tutorial on how to access your Google Drive on Nautilus in Ubuntu. Update: I found this nice post with pretty charts and pictures if you want to compare and see what is the best online storage solution for you.
My name is Stephanie Krishnan and I'm passionate about the way that open source software and its community can help small businesses and individuals with their productivity and lives. The latest technology news and reviews, covering computing, best phone, home entertainment systems, gadgets and more, Tech new online is Online shopping paradise.
Long Term Reliability of the Site: Will your files be there available a year from now, five years from now? Ease of Use: The service should be menu driven and intuitive when selecting the files and folders to be backed up. IDrive's parent company IBackup has been in business since 1999 and therefore meets the long term reliability requirement.
I dropped Skydrive's ranking from #1 to #2 because of its reduced storage space, no encryption and the annoying Skydrive folder you have to use.
SpiderOak avails wide range of mobile apps, these apps integrates with Hive and let you manage to view files.
SugarSync is a cloud service which synchronize files across  all devices connected through SugarSync.
Online storage has pretty much surpassed traditional methods of data storage and backup, as a more cost-effective and secure option for backing up and storing data. On average, a 2-hour video can use close to 1.5 GB of space, while a single MP3 file will take up to 8MB of space.
Nowadays, even the more expensive cloud storage companies give a better bang for their buck than most 1TB hard drives.
But like anything else, you’ll need to shop around some to find the best prices for online storage, as even for 1TB of storage, prices can vary greatly from around $260 per year, all the way up to $1000.
Among the benefits that online storage offers are less downtime and data loss, heightened security, and the ability to access your data from anywhere in the world at anytime.
And while external hard drives have increased their storage potential (in some cases up to 4TB), they’re really not the best way to save and back up your data. The hard drive can also get damaged by extensive use over time, which can create the possibility of losing everything. For quite some time I have been wondering where the tech plays of the next few years were coming.
This means that as the movement to the cloud has come into existence, many small and medium businesses are far from making their next storage purchase or moving towards the cloud. So keep an eye on the online storage space, all fingers point to the space being hot in the next 24 months. DisclaimerThe information provided on this site is not financial advice and I am not a financial professional.
When it comes to storing business files, more and more departments are ditching their external hard drives and network file shares in favor of online file storage.
In a cloud system, your businesses files are stored on a server located in a data center that is not in your office. If your organization is looking for a better way to manage files or would just like some more information about online file storage, contact us at DyanFile. Document management has always been an issue for teams, especially teams working in fields like design and IT. With online storage, the document can be accessed from anywhere with an Internet connection and from a variety of Internet-enabled devices; network storage requires you to be on the network and to access it via a compatible device.
You can do the same kind of thing via email, of course, but you lose some of the flexibility.


The graphic arts team puts together a general layout, saving the document to an online storage site. Each member of the graphic arts team works on the document in turn, as each person completes their part of the design work (e.g.
From there, the copywriter opens the document and inserts the appropriate text in the appropriate places.
The design team is able to then review the document, and make an adjustments based on text layout. The salesperson or customer liaison can access the document throughout this process, and offer input based on customer suggestions. The final product can even be provided to the client via online storage, which can be especially useful in the case of larger files. This is a much more streamlined process than emailing the document back and forth until the team finally gets it right.
If you need more advanced collaboration options, there are online storage services that offer that as well.
A team’s effectiveness can be limited by their choice of tools While the right tools don’t guarantee a team’s success, the right tools can greatly increase efficiency, saving you time, frustration, and even money. About the Author: Eric Greenwood is a technophile whose interests include all things cloud from software as a service to online storage. Pete Lamson, the senior vice president of sales and marketing for online data storage provider Carbonite, said cloud storage allows small businesses to save their data offsite in a secure location. He advises businesses considering online data storage services to look into the speed of their Internet connection, whether their Internet service provider throttles upload speeds, as many do, and if their Internet service provider put data caps on their account. So businesses need to factor that in when deciding whether or not to make the move to the cloud.
A graduate of Indiana University, he spent nearly a decade as a staff reporter for the Daily Herald in suburban Chicago, covering a wide array of topics including, local and state government, crime, the legal system and education.
Cloud storage is one way to tackle this, with the added option of synchronising files between different computers and devices.
For those that are interested in downloading this, check out the alternate download site links below.
One of the biggest arguments I get from business owners, however, is lack of support options.
If the files you upload will not be encrypted, there's nothing to stop someone from looking at your files. It is built into Windows 8 and the service is expected to be around for a long time as it's provided by Microsoft.
Use Skydrive for your photos and non critical documents like kids homework, your non-financial files, and family pictures. SugarSync is available for wide range of devices.This service will automatically refresh and sync files. Yet when faced with the unlimited storage capacities that most online storage companies offer, most of us are left wondering how much data storage do we really need? The truth is that although 1TB is a considerable improvement, especially when compared to the traditional storage amounts, it’s really not all that much. A 200 page PDF file can also use up to 12MB of memory—of course this varies, but if you have a bunch of these files, your space will undoubtedly gradually diminish over time. And the extra benefit of cloud storage is that it won’t break down on you within a few years.
Considering the alternative of pricier hard drives that will break down on you, online storage appears to definitely be the more cost-effective choice. Please use newer version of your browser or visit Internet Explorer 6 countdown page for more information.
We had a product stage, we had a social media craze, we had a review site craze, a 3D printing craze and now we are going to have a storage craze.
A larger majority of you have no idea the real benefits of those products in the business environment.
Take the small business I was at the other day, still using a decade old server to run multiple aspects of their business. What is great about Google is their ability to create great products and experience for their users. Compared to an in-house filing system, online file storage software is extremely inexpensive. Access restrictions can be applied to specific documents, categories of documents, folders, filing cabinets, etc. Our online file system has been helping companies go paperless, increase productivity and lower costs for over a decade.
Every time someone opens and re-saves a document, there is the potential for a divergent version of the file to exist.


You have built-in change management and quality control, simply by choosing the online storage medium.
However, while online storage may be an added cost, businesses need to think of it as an insurance policy for their companies, he said. Following his years at the newspaper Chad worked in public relations, helping promote small businesses throughout the U.S. It’s the moment when the tech support guy tells you your hard drive has died and your data is lost. Your first line of defense should be an external hard drive to back up your hard drive or a jump drive for your documents.
If I have heard of the service before I became editor of this category or one of our readers makes a compelling argument, the site will be considered reliable.
This includes law enforcement officials who can serve papers from a judge requesting copies of your files.
It is not open to every one on the Internet but law enforcement could obtain copies of your files without your knowledge. Load the desktop client or upload through the web interface and begin adding folders to the Dropbox folder. The encryption capabilities provide some peace of mind to those looking for an Online Backup Solution but concerned about privacy.
Consider the various types of data you use and store on a personal level alone—from music to films to photos to documents, etc.—then think about how fast these eat up your computer’s memory. Some companies also offer incentives, like giving you 2GB-5GB free for just the first year.
External hard drives are basically a temporary method for storing information, which is great if you don’t plan on using it consistently. Have you ever calculated the cost of building out the necessary networking infrastructure just to share files in the corporate environment? What is bad about Google (and Microsoft) is that no small or medium sized business is interested in placing all their tech needs in the hands of one technology giant. It's inexpensive, practical and can provide a level of security that is suitable for even regulated industries and departments. A virtual data room or document portal can be created to share specific documents with specific users. Employees no longer have to go digging through filing cabinets or drilling down through a million virtual folders to find the documents they need for their everyday tasks.
Many systems require no installation - they are simply accessed from your standard web browser.
There are many ways to work around this, of course; one of the newest approaches involves the use of online storage. While operational data should be stored close to a company's servers for the lowest delay in response time, nearline and backup data are both good choices for online data storage, Oldenbeuving said. Also, the files will have to be stored on the local drive and copied to the online service. Once in the folder, Dropbox synchs the file between the PC and the cloud and any other devices that you have enabled with Dropbox including mobile and tablets. Do you know the cost benefits and ease of use capabilities of these online storage companies to small and medium sized businesses? Encrypted document links also offer the option to share a safe path to files instead of unsecured, bulky email attachments. In addition, there is usually little (if any) maintenance required throughout the life of the filing system. Quick, light and in the background, Dropbox is a must try and is my preferred Online Backup Solution.
Most importantly unlike the consumer purchase cycle for technology, the business purchase cycle is elongated. Add the fact that the cloud is still foreign to many business owners even in the 21st century and you have an area ripe for growth over the next five years. One drawback to Dropbox is a folder named "Dropbox" which has to be created, then all the folders and files have to be moved to the "Dropbox" folder. Most email applications have a cap on the file size that can be attached with each email, but with an online file system, there is no need to worry about inbox limits or email file size caps.
You can finally get rid of those bulky filing cabinets and use that valuable office space for something else.



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Comments

  1. 10.09.2014 at 21:38:49


    Free; 1TB, $10/month or $99/year justCloud.

    Author: RamaniLi_QaQaS
  2. 10.09.2014 at 19:48:54


    Can stem from the fact that?you not previously signed up for the free.

    Author: Rocklover_X
  3. 10.09.2014 at 14:45:55


    The second downside online photo storage for android phone is redundancy doesn't provide system is a waste of time and money while unnecessarily putting.

    Author: lovely
  4. 10.09.2014 at 11:11:54


    With 5GB of storage, you need to pay at $7.50 per month for cloud.

    Author: mp4