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All versions of Microsoft Outlook use (by default) a single file to store all the information included on the Outlook program, like Emails, Contacts, Tasks and Calendar. Although this size is enough for most users, there is the need to maximize this limit for users who receive a large number of emails  This tutorial shows how to increase the default size limit in Outlook 2003, 2007, 2010 & 2013 Versions.
Note: If the above values cannot be found in the registry, then you have to create them manually. In Outlook 2003 & 2007 the default Outlook PST size limit is 20GB, so you have to specify a size over 20GB. In Outlook 2010 & 2013 the default PST size limit is 50GB, so you must specify a size over 50GB. Full household PC Protection - Protect up to 3 PCs with NEW Malwarebytes Anti-Malware Premium! If you are using any office version OLDER than Office 2007, it will not recognize any pst file sizes bigger than 2gb. Unless configured with Exchange or Hotmail account, Outlook cannot work without its data file, the Personal Storage Folders (PST file). Basically, managing PST file is a skill that every Outlook user should have and this guide will help in learning about the same. There is provision to add PST file so that data can be categorized and saved in different PST files.
There is a special folder in PST file named ‘Deleted Items’ that can hold almost all type of data (contacts, calendars, emails). By default, ANSI PST file gets created in Outlook 2003 but Unicode formatted new PST files can be created.
Unicode PST created with any Outlook edition can be opened with Outlook  2003 and above versions. In Unicode formatted PST file, this space limit was extended to 20GB (2003 and 2007 version). The first value defines how much data (in MBs) a user can write to the PST file and the second value defines how much data (in MBs) a system can write to the PST file.


Tip: Just copy the path from dialog box and paste it to the address bar of Windows Explorer. In case ‘C:\’ drive is formatted, your entire software applications and program files get lost. Chose “Import Items into same folder in:” and then use the drop down menu to select the folder. PST is a database file and thus when any items is deleted from it or added to it, Outlook does not shrink or expand the PST file. When an item is permanently deleted from PST file, a white space for that item is created in file. A PST file can get corrupted due to variety of reasons and Outlook may throw error messages. However, Scanpst.exe cannot perform message level recovery and thus for that, it is recommended to opt for some third party Outlook Recovery software. If your mail server and the recipient’s server supports a larger size of message attachments, you can increase this limit in Outlook.
After the changes are made, you can attach larger files to your letters in Outlook (in our example, we have attached a 58 MB PST file). If your mail server or the recipient mail server do not support letters of a larger size, when trying to send a large email message, you will get an NDR (Non delivery report) with the information that the maximum attachment size has been exceeded. This file by default is named “Outlook.pst” (the “PST” extension means “Personal Data Folder”) and has a default maximum size limit depending on the Outlook version. Perform all the steps again and ensure that you have setup the correct values at the correct keys. A PST file stored entire data details of Outlook that is in the form of emails, contacts, calendars, journals, appointments etc. When a new PST file is created, the folders available by default are ‘Deleted Items’ and ‘Search Folders’.
When any item or a sub-folder from PST file is deleted, it goes to the Deleted Items folder and if it is removed from this Deleted Items folder it means it is permanently deleted.


In Outlook 2007 and above, Unicode formatted PST file gets created that supports international character and has capability to store more data than ANSI PST. If it grows larger than this size, the PST file might get corrupted or Outlook refuses to access PST file anymore.
This tool explores for PST file within the system and then shows the location of file with its name, size, system name. If the PST is saved as its default location in C:\ drive, then there are chances of data loss.
All you need to do is copy the PST file from its location when Outlook  is closed and then save it at a safe location like pen drive, CD, DVD, cloud storage-gDrive, SkyDrive, backup tape etc. For this, it is drag one or multiple emails (as MSG), contacts (as vCard) and calendars (as ICS) on desktop and then take their backup. This is done to optimize the performance of application as the process of file shrinking and expanding is a slow process. When PST has 5% of this free space and system is in idle state, Outlook automatically compact the PST file. To fix these problems, Microsoft provides Scanpst.exe (Inbox Repair Tool) that checks structure of PST file and rebuilds it if required. It doesn’t matter if a single large file or several small ones are attached — the total attachment size would not exceed 20 MB. At the time of compacting, the free space in PST is returned to the disk and consequently the file size is reduced.
To reduce the amount of data in this this message store, select some items that you no longer need, and permanently (SHIFT + DEL) delete them".



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