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A Room Mailbox is a special type of mailbox that is assigned to a fixed location such as a meeting space, conference room, or training facility.
Open the Exchange Management Console and navigate to Recipient Configuration -> Mailboxes, and start the New Mailbox Wizard. Change the alias if necessary and complete any of the other optional settings that are required in your environment. When you are happy with the settings you’ve chosen click New to create the Room Mailbox.
Now that the new Room Mailbox has been created you might notice a few things about it.  Firstly, it appears as a different type of mailbox in the Exchange Management Console. When you open the properties of a Room Mailbox you’ll notice some additional tabs that do not appear for normal User Mailboxes.
Lets take a closer look at how we would configure a Room Mailbox to automatically accept bookings.
On the Resource General tab of the Room Mailbox properties enable the Resource Booking Attendant option.
When Alan Reid books the meeting room for an available time he receives an automatic acceptance from the Room Mailbox. In this example a delegate is configured who can manage scheduling for the Room Mailbox.  In the Resource Policy tab of the mailbox properties click Add and select the user who is to become a delegate of the Room Mailbox.
Grant an administrator Full Access Permissions to the Room Mailbox, open it in Outlook, and edit the Calendar and Mailbox permissions. After Alex approves the meeting the organizer (Alan Reid) receives a message confirming acceptance. As you can see Room Mailboxes are a very useful feature of Exchange Server 2010 and can be configured to suit any organizational requirement for managing availability and booking meeting requests.
Q: The problem with Room Resource booking is that you need to invite all rooms to see availability for a meeting.
A: Look at using a Room List to simplify the process of finding available rooms for meetings. Q: How do you enable other users to see who owns an existing booking in a resource mailbox? Tutorials Exchange 2010, Resource Mailboxes, Room MailboxesAbout Paul CunninghamPaul is a Microsoft MVP for Office Servers and Services, specializing in Exchange Server and Office 365, and is the publisher of Exchange Server Pro.
The default for all day events is to set the status to Free rather than Busy which has led to loads of accidental double bookings.
I have create room according to this guide, but unfortunately users that are not in Organization Management; Recipient Management or Domain admins are not getting back accept from the room, (all other getting). The reservation request are getting to the inbox of the room but not proceed except of the privileged. Also, it doesn’t work as well on Outlook for Mac, but that is just OFM, not Exchange.
How do you stop the “automatic acceptance” emails from being sent out after creating a meeting? Thanks for any suggestions – I have a staff member who insists on only taking bookings by personal email because the trouble this can cause. Has anyone seen the issue where the auto acceptance e-mail that is generated works except when the room is reserved from Outlook 2010.


I am configuring equipment resource calendars in an attempt to have resource requests sent to me, or ideally our spiceworks ticket system.
I have been googling for days now, but cannot find even others asking a similar question ….am I missing something? Message size limits are an important mechanism to control mailbox sizes, guarantee service availability, and protect from potential DoS attacks. The organizational send and receive size limits apply to all Exchange servers in the Organization.
You don’t need another IP address to create a separate Receive Connector with different settings. You don’t have to use a non-default port when using the same IP address to create a separate Receive Connector. You can create a Receive Connector using the same IP address + port number, but using different RemoteIPRanges to specify the remote hosts that can connect to it.
Send Connectors are used for sending outbound messages to the internet or particular address spaces (domains). This is perhaps one of the most misunderstood part of message size limits, and therefore a frequently asked question: when you specify individual message size limits for a recipient, does it override other message size limits in your Exchange organization? In a nutshell, setting higher message size limits on an Exchange recipient bypasses the maximum message sizes in the Exchange Organization configuration, but only for internal messages, not for messages sent to or received from the Internet and other unauthenticated sources. Remember, for a message to be delivered successfully, the message size must be within the max message size limits applicable to both – the sender and the recipient.
The problem is, these are neither visible in the EMC, nor using any of the Exchange shell commands.
If you still have an Exchange Server 2003 server in the Organization, you can use ESM to modify these limits. When troubleshooting message size-related issues, the content conversion process was another source of confusion. You can use the Exchange shell to track messages that could not be delivered because of message size issues. Exchange MVP Michel de Rooij has published a Configure-ClientSizeLimits.ps1 script to allow you to configure message size limits affecting OWA and EAS clients. Worked great, although I had to restart Outlook on the machine that was expecting the large attachment before it would pick up the new settings from the Exch server. My question is what will happen to the mailboxes that are above 200MB when I set the DB limit to 200MB?
Well, if I understood right, if I change the size limits for an specific user(mailbox), it won’t override the limits applied in my Organization if the email is to be sent to the internet. Now, even if I attach a file in Outlook and it is bigger than 10MB, Outlook shows an error message saying that I do not have rigths to send larger files. See the tracking logs (commands in the post) on internal hub or the Edge to see which server generated the error. Then, when you have decided upon a time and room, you need to remove the rooms you don’t require. There is no way to change the default and people don’t alway remember to set it to Busy. Then, when you have decided upon a time and room, you need to remove the rooms you don’t require.


I would have thought they’d like the confirmation that their room booking was made successfully?
Our decision has been to keep them, however I did find a command to not have any messages come back from the meeting rooms.
Is there a way to automatically change availability of a non-booked resource as the given time draws near.
Maybe configuring text message notification for calendar reminders would help alert them to those last minute bookings?
Lync might provide some of that though, otherwise it would have to be something developed to hook into Exchange via the EWS APIs I guess. Another commonly asked question is about message size limits and the inability to send messages that are apparently within the maximum sizes configured. For example, you can create a Receive Connector for a set of remote hosts and specify a different message size to allow those hosts to send larger messages, or to restrict them to smaller messages. Edge Transport servers also have a Send Connector to send inbound messages to Hub Transport servers in an AD Site. The RecipientStatus field in Message Tracking logs is used to store the SMTP response and enhanced status codes. For example, if a person is used as a resource, they may be happy to auto accept bookings, but they might not notice if someone books them five minutes ahead of time. We have a double booking issue that seems to occur when ppl create an appointment but don’t invite the room as a resource causing a double booking issue, conversely I would like to disable users direct booking on the room calenders and want to turn that ability off so they can only book via their own calenders. Eg does it only impact room mailboxes that were created before you rolled out Exchange 2010? Let’s take a look at the message size settings in different places in Exchange 2010 and Exchange 2007. For example, a Receive Connector for inbound Internet mail may have lower message size limits, but you may want to allow larger messages on Receive Connector for authenticated senders, partners or scanners and multi-function devices that can send large scanned images or PDF files.
If the message size to be delivered to a remote AD Site exceeds the limit on the AD Site Link, message delivery will fail. Messages exchanged between these Routing Groups should be below the message size limits of their respective RGCs. When considering message size limits, if the message has since ballooned to a larger size due to content conversion, added headers, etc.
You can find all Exchange Online limits, including message size limits, in a single, comprehensive doc – Exchange Online Limits. But I tried to increase the size in my Organization and even with that it didn’t work.
I see some other people have come across this issue but haven’t been able to find a fix yet.



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