Developing a plan or a set of coordination procedures requires combining the knowledge, expertise, and information of many agencies across several jurisdictions that support military deployments during national emergencies.
The focus for users of this guide is on developing procedures or plans that address operational issues or concerns associated with military convoy movements.
Once the entire sequence and key interaction points have been defined and confirmed, a comprehensive review of the plan or set of coordination procedures should be made. The current procedures may be part of an existing EHTR or may be a set of independent coordination procedures and plans.
This chapter describes a five-step process for developing or refining coordination procedures or plans.
First, the Emergency Response Coordinator at the SDOT should develop an inventory and an understanding of current procedures or plans, identify the organizational structure or format for developing the procedures, and identify key participants or agencies. For example, for substantial convoy movements planned through a metropolitan area, traffic operation centers may need to be alerted about the timing and volume on the convoy routes. Implementing CDC’s Ebola Guidance for Schools while Protecting the Civil Rights of Students with Disabilities(U.S. Confidence and trust among agencies necessary to support military missions during emergencies.
The Emergency Response Coordinator at the SDOT should verify the existence of current procedures and plans for supporting military deployments; this information will provide insight into the scope and scale of the update required or the creation of new procedures if necessary. Similar levels of detail would be needed for other coordination and interaction points of the plan or set of coordination procedures.

Based on the independent review, a revised plan or set of coordination procedures should be developed and documented. A plan is a comprehensive description of activities, resources, roles, and responsibilities with additional detailed consideration for updates and testing. At the other extreme, a formal planning body or group may address military deployment coordination and activities. Similarly, interagency communications procedures and protocols during normal and emergency situations should be confirmed. Once this preliminary inventory and understanding has been developed, a process for developing or refining a plan or set of procedures can be selected using one of several approaches. Ultimately, the coordinating agencies should assess the appropriate level of detail and document this detail in the plan or procedures (Figure 23). The documentation should include activities for keeping the plan current through reviews and updates at least annually. The following topical outline of a set of coordination procedures or plan is offered as a means of organizing and documenting the products from this step (Figure 22). Once a plan or set of preliminary coordination procedures has been developed, it should be submitted for independent agency review and confirmation. Specialized cross-agency training may be necessary using the coordination procedures as a guide. Once the preliminary coordination procedures have been reviewed and revised, the final set of coordination procedures or plan should be documented.

The elements of the procedures or plans are built on the roles and responsibilities of key agencies described in chapter 2 as well as a detailed understanding of military deployment planning and movements on public roads described in chapter 3. Additional data may need to be collected from others to gather sufficient background information about military deployment routes, current permitting processes, contact lists, communication practices (technical and organizational), and recent validation of the current procedures or plan. Such formal bodies may exist in some States and reside in agencies with responsibility for statewide emergency management or homeland security functions. This alignment of needs will provide the basis for identifying agency activities and documenting a plan or a set of coordination procedures. Once completed, the documented plan or procedures should be submitted for formal approval (signature) and distribution to the supporting agencies. In either case, the development of a plan or set of succinct procedures will require cross-agency and jurisdictional coordination and collaboration for military convoy movements to be effective. The Emergency Response Coordinator should then distribute the coordination procedures or plan with a proposed approach for further testing and updates. Some agencies include the coordination procedures as part of statewide emergency transportation management procedures.
In any case, a determination must be made as to the type of planning approach and the use of formal or informal organizational structures.

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