Incidents and emergencies can occur at any time, they can arise from a number of causes, and can have a significant impact on the University's operations. Response to incidents, which can be managed relatively quickly using local resources, possibly with the assistance of the Emergency Services. Management of emergencies that usually involve intervention by the Emergency Services and require a greater level of coordination to address the wider implications. The procedures relating to each level of emergency response are documented in three different plans.Incident Response Plan (IRP)The IRP details the procedures for coordination between Security Services, Building Emergency Control Organisations (ECO) and the attending emergency services, and protocols for escalation to Emergency response. The EMC meets monthly and provides reports to the Senior Executive Group, the Safety and Risk Management Committee of Senate and the Central OHS Committee.Building Emergency ProceduresLocal Heads of Department are responsible for ensuring that building emergency procedures are implemented in accordance with the performance standards outlined in the Guidelines for Building Emergency Procedures.
The IRP will be tested regularly in accordance with the requirements of the Building Emergency Procedures. The findings from logistics assessments are critical in enabling appropriate decision making, planning and organisation for effective disaster response.


An emergency logistics assessment is the process of gathering, analysing and disseminating logistics related data and information in relation to the impact of a disaster. This determines speed of response required and therefore the type of assessment or response that will be done. To effectively support a response to the needs in an emergency, it is very important to include a logistics assessment during the general needs assessment exercise. The scope of an emergency assessment will be different depending on the circumstances and may vary from emergency to emergency or depend on the nature or scale of the disaster. As organisations respond to the initial critical emergency needs, they should conduct a logistics assessment as early as possible, before initiating and implementing a long term logistics response intervention.
Note that in emergency situations, processes are intentionally shortened to speed up and facilitate immediate response to needs. Assessments should be continuous in nature and enable organisations to monitor changes as a response or intervention evolves.


Once the assessments are complete, organisations move into the planning phase and develop a response plan on how to meet the needs of the affected communities.
Agree common definitions, methods and data collection formats, if possible, so that information from different teams will be comparable.Define terms of reference and specific information needs. The assessment process stems across preparedness activities and the pre-disaster warning phase through the emergency phase and even into rehabilitation and recovery of the community.
Information for emergency assessments must come from different sources to provide a relatively accurate assessment of the situation.




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