The purpose of emergency planning is to provide the basis for systematic responses to emergencies that threaten an organization and the records and information necessary for continuing operations. The management structure and methodology that will be used in an emergency, including the organization and operation of the internal HCO Incident Command Post (ICP).
Methods for adequately processing and disseminating information during an emergency, including names and contact information for external liaisons and contacts at other HCOs and the jurisdictional level (Tier 3). Guidance on how to develop and release public messages during emergencies, including coordination with the jurisdiction (Tier 3) public information function. The structure of the EOP in emergency management is becoming more standardized, and HCOs should consider conforming to this structured approach. The material developed for the EOP should be formatted for ease of use during response and recovery yet must remain comprehensive.
The approach to emergency preparedness and response for these Tier 1 assets can be relatively simple. Where to obtain information on whether public health emergency powers have been invoked, allowing release of private patient information, and other deviations from standard medical practice. Fortunately, this has begun to change as the EOP evolves into a guide to address less overwhelming emergencies and hazard threats. Figure 2-1 provides a synopsis of the EOP structure demonstrated in the National Response Plan (NRP)[8] and the example below provides an EOP structure and format specifically for HCOs.


The organizing body must have the ability to manage ongoing EMP activities and, during response, to perform incident management processes, such as incident action planning and disseminating information to its participants. Survival also means maintaining the competitive position and financial stability of an organization immediately following and continuing long after an emergency. An emergency management plan is a unique, detailed guide for times of great stress and crisis.
The result of the planning process is a written records and information emergency management plan.
Management approves this plan and provides the necessary authority, structure, policies, procedures, and resources to guide the organization through an emergency.
Refer to the sample emergency management plan in the sidebar as you read the following sections. The Components of an Emergency Management Plan Policy Statement Emergency plans should include the policy established in the development process.
If citizen or corporate partners are included in the emergency process, list them in the plan.
Information Distribution Procedures The emergency plan should explain the methods [by which] employees would communicate if an emergency event occurs. For example, emergency or vital records and information may be transferred to the requestor via a special color-coded mail pouch.


Preparedness Checklist The emergency plan must address specific emergencies and how to handle them.
It must provide for both major and minor emergencies and should include both site-specific and community-wide events. Organizations should have a checklist covering each emergency and the steps necessary to prepare for and control the emergency. These steps should be continuous or sequential from the preparedness phase to the response phase for each emergency addressed.
The plan should show when an emergency status is upgraded from one phase to the next phase.
Specific types of exercises to be used for the most likely emergencies should also be in the plan.



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