The Business Emergency Plan (The Plan) is a formal document that describes how your organization plans to respond in an emergency. However, in a declared emergency, The Plan will more than likely stay on the shelf and personnel will refer to the "Emergency Plan Response Procedures" that more succinctly lay out, in checklist fashion, the steps that need to be immediately taken. One or two pages summarizing the concept of operations that the organization to implement in an emergency. Discuss the process that your organization will use in declaring the emergency including the authority provided to back shift personnel. This section describes the protective actions for your employees and visitors in the event of an emergency declaration.
At a remote location, an Emergency Support Organization should be established to assist the Incident Commander in support of the response process.
Based on the needs of the organization and space limitation, facilities should be dedicated for emergency response personnel to work in.
Emergency kits, fire extinguishers, first aid kits, and spill control kits should be strategically placed throughout the facility with basic and specialized equipment (based on the nature of your business) needed for response.
A media packet that provides basic information and video footage on the company should be available as a press kit.
This section should address the responsibilities and frequencies associated with the review, update, and approval of The Plan, Emergency Response Procedures, emergency facilities, inventory of emergency kits and testing of communications equipment. Each emergency response position should have specific selection criteria to include skill sets, educational background, and emergency response training requirements to fully qualify to serve in that capacity.
New hires that are expected to serve as an emergency responder should be indoctrinated and trained upon being hired for the position.
The Plan should commit to conducting a certain number of drills and exercises to ensure personnel are proficient in their emergency response roles and that equipment is operationally ready. Following the closeout of an emergency event, one person should be responsible for coordinating the critique of the event, documenting, and tracking action items to ensure proper closure. A good practice is to perform a root cause analysis of each emergency or near miss to determine a pattern of equipment failure or operator error that may need to be addressed. For building staff to clearly understand the proper actions in an emergency the Emergency Response Guide is invaluable. Management sends reminders electronically on a regular basis of the importance of reviewing the emergency procedures. For over 20 years, Ken Samuelsen has produced key floor plans and riser diagrams for clearly delineating building systems, exit routes, and other pertinent building information.
Safety Planning Group is knowledgable of all the pertinent fire safety code in New York City to ensure fast approval by the FDNY. To provide planning, training, resources, response, warning, coordination and information through communications to the public, elected officials and public safety agencies to assist them in preparing for, responding to and mitigating emergencies and disasters which affect the residents of Broome County.
Disaster Preparedness - conducts hazard vulnerability studies, provides Disaster Planning and preparedness for response and recovery. Living envy the magnetic field measure the length you demand utilizing a tape measure and reduce.


Emergency Preparedness Brochures and Booklets can be distributed electronically to all tenants and employees. Filmed on-site, the video can be used for fire drills, preparedness training for building staff, floor wardens, and all tenants. Learn from what happened during the earthquake so you will be safer and recover more quickly next time. Announce in advance upcoming media briefings and coordinate media releases with offsite emergency response agencies.
Including offsite emergency responders in these drills and exercises is very beneficial in familiarizing them with your facility and building relationships with your personnel.
The Plan also describes how your emergency preparedness program will be maintained and tested to ensure it is operational and up to date.
In addition, providing an orientation on The Plan and a site tour to offsite emergency responders will facilitate their response to future emergencies.
It provides the authority chain, regulatory or governing laws, and organizational policies that, as a minimum, must be adhered to and when, if ever, these can be deviated from.
This should include an overview of command and control, personnel safety, communications, emergency organization, and emergency facilities. Include an overview of the Risk and Vulnerability Assessment performed without divulging proprietary or safeguarded information. As an example, your organization could decide to use an "event-based" or "symptom-based" list of indicators that when reached or exceeded warrant a formal declaration of emergency. These actions could include facility lockdown, facility shutdown, sheltering, evacuation, reporting to designated assembly areas using prescribed routes, and personnel accountability.
The Incident Command System (ICS) is clearly becoming the standard for responding to any type of emergency.
The Incident Command Post will typically be established at the location of the emergency scene. The equipment stored should be consistent with the outcome of the Risk and Vulnerability Assessment. The media spokesperson should be a person trained to deal with the media and yet knowledgeable enough to understand the operations of the business and either respond to those questions directly or refer to a technical specialist.
Establish a means to communicate with employees and their families to provide them with emergency updates. A mechanism needs to be in place to ensure that personnel are made aware of any meaningful changes to the emergency preparedness program. Changes to the Emergency Response Plan, Emergency Response Procedure or Training program may be necessary as a result of the lessons learned from the event.
Our experts will evaluate the damage and formulate a plan for reconstruction, working closely with your insurance carrier throughout the process. Emergency Medical Services - administers NYS certified emergency medical training programs. Once you have met your and your family's immediate needs after an earthquake, continue to follow the plan you prepared in advance (see Step 2).


Messages announced over the public address system should be considered to warn site personnel of the emergency and actions to take. The Genesee County Health Department wants you to have a plan to protect your employees, lessen the impact of the emergency on your business and remain open or re-open quickly.
Most if not all federal, state and local emergency responders will be adopting ICS within the next year. Another position might be Operations Coordinator to oversee the safe operation or shutdown of the facility and a Maintenance Coordinator to ensure repairs and replacement of needed equipment. An Emergency Operations Center should be established for the Emergency Support Organization to be located. This person can make or break the business based on their credibility and how they present themselves. Consideration should be given to a shadow website that is password protected for employees and families to access.
Review and update any Letters of Agreements that your organization is relying on for services or equipment during an emergency. One person should be responsible for tracking action items resulting from these drills and exercises to ensure proper disposition. Plans for adequate delivery of emergency medical services and coordinates mutual aid among EMS providers.
Use the information you put together in your disaster plan and the supplies you organized in your disaster kits.
A general description of the nature of the business, site layout, geography, capabilities and resources available to site personnel should be addressed. Finally, an Administrative Coordinator to ensure record keeping, procedural requirements, purchasing, and human resource related issues are addressed. An Assembly Area, under roof, for personnel to assemble, be accounted for and await further instructions.
The Plan should be discussed with the local Emergency Management Agency to ensure coordination. This process needs to balance accuracy and timeliness against dangers to life and property. With ICS, the Incident Commander is the person assuming command and control of the emergency and has the authority to declare and closeout an emergency, establish incident action plans to mitigate the consequences of the emergency and ensure the health and safety of personnel. These facilities should include dedicated equipment, procedures, diagrams, and communications capabilities to allow personnel to effectively function.
These indicators or "emergency action levels" should be coordinated with regulatory requirements (OSHA, DEP, PUC) and organizational policies to ensure completeness and timeliness.



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