The word hurricane comes from the Taino Native American word, hurucane, meaning evil spirit of the wind. Business Continuity Planning Process Diagram - Text VersionWhen business is disrupted, it can cost money. Developing a plan or a set of coordination procedures requires combining the knowledge, expertise, and information of many agencies across several jurisdictions that support military deployments during national emergencies. The focus for users of this guide is on developing procedures or plans that address operational issues or concerns associated with military convoy movements. Once this preliminary inventory and understanding has been developed, a process for developing or refining a plan or set of procedures can be selected using one of several approaches. Once a plan or set of preliminary coordination procedures has been developed, it should be submitted for independent agency review and confirmation.
This chapter describes a five-step process for developing or refining coordination procedures or plans. A plan is a comprehensive description of activities, resources, roles, and responsibilities with additional detailed consideration for updates and testing. The intent is to build an understanding of major responsibilities and a trusting relationship among agencies prior to the need for any special multiagency response during convoy movements (Figure 21). The elements of the procedures or plans are built on the roles and responsibilities of key agencies described in chapter 2 as well as a detailed understanding of military deployment planning and movements on public roads described in chapter 3. Such formal bodies may exist in some States and reside in agencies with responsibility for statewide emergency management or homeland security functions. Once completed, the documented plan or procedures should be submitted for formal approval (signature) and distribution to the supporting agencies. In either case, the development of a plan or set of succinct procedures will require cross-agency and jurisdictional coordination and collaboration for military convoy movements to be effective.

For example, for substantial convoy movements planned through a metropolitan area, traffic operation centers may need to be alerted about the timing and volume on the convoy routes. Help make business continuity plan sample manufacturing as well as Resume is in fact not so difficult. The Emergency Response Coordinator at the SDOT should verify the existence of current procedures and plans for supporting military deployments; this information will provide insight into the scope and scale of the update required or the creation of new procedures if necessary. Monitoring of convoy movements and response to special needs of convoys-in-route (TOCs, road patrols, etc.). Once the preliminary coordination procedures have been reviewed and revised, the final set of coordination procedures or plan should be documented. First, the Emergency Response Coordinator at the SDOT should develop an inventory and an understanding of current procedures or plans, identify the organizational structure or format for developing the procedures, and identify key participants or agencies.
The following topical outline of a set of coordination procedures or plan is offered as a means of organizing and documenting the products from this step (Figure 22). Additional data may need to be collected from others to gather sufficient background information about military deployment routes, current permitting processes, contact lists, communication practices (technical and organizational), and recent validation of the current procedures or plan.
This alignment of needs will provide the basis for identifying agency activities and documenting a plan or a set of coordination procedures.
The Emergency Response Coordinator should then distribute the coordination procedures or plan with a proposed approach for further testing and updates. In any case, a determination must be made as to the type of planning approach and the use of formal or informal organizational structures. Once the entire sequence and key interaction points have been defined and confirmed, a comprehensive review of the plan or set of coordination procedures should be made.
The current procedures may be part of an existing EHTR or may be a set of independent coordination procedures and plans.

At the other extreme, a formal planning body or group may address military deployment coordination and activities. Similar levels of detail would be needed for other coordination and interaction points of the plan or set of coordination procedures. Chapter 2 highlighted the major functions and roles—these must be confirmed among the supporting agencies and participants to ensure proper allocation of responsibilities and resources. In step three, these roles and responsibilities will be further refined during detailed discussions of activities, information flow, agency coordination, and decision making. Ultimately, the coordinating agencies should assess the appropriate level of detail and document this detail in the plan or procedures (Figure 23).
This can help on-site and supporting personnel become aware of their responsibilities and interagency agreements during convoy movements.
This review step will ensure all the detailed activities have been identified and properly sequenced, the appropriate supporting agencies are identified, and agency representatives are aware of their supporting roles and responsibilities.
Based on the independent review, a revised plan or set of coordination procedures should be developed and documented. The documentation should include activities for keeping the plan current through reviews and updates at least annually.

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