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These webpages describe the Research Passport system which has been put in place by the NHS for non-clinical researchers. The Department of Health recommends "Research Passport" to the NHS, to Higher Education Institutions (HEIs) and to other research employers working in partnership with the NIHR.
Before you can be considered for appointment in a position of trust within the NHS, each NHS organisation needs to be satisfied about your character and suitability. The law requires the NHS to promote equality of opportunities and to treat all applicants for positions fairly and on merit regardless of age, disability, gender, race, ethnic origin, nationality, religion, belief, or sexual orientation. Prior to making a final decision concerning your application, each NHS organisation should discuss with you any information declared by you that it believes has a bearing on your suitability for the position. In accordance with the Data Protection Act 1998 you are advised that your personal data will be processed by each NHS organisation to which you submit the Research Passport. The information that you provide in this Research Passport will be processed in accordance with the Data Protection Act 1998, and may also be used for the purpose of determining your application for this position.
While conducting research in the organisation, all researchers should comply with NHS organisation policies relating to safety and confidentiality. A Research Passport may be project-specific or may be valid for a period of three years for a number of projects.
Under certain circumstances a letter of access may be sufficient to allow you to conduct your proposed research. The NHS organisation hosting the research will confirm which pre-engagement checks will be required. The University undertakes enhanced disclosure checks on all new members of staff but the research passport system will require additional checks to be carried out within 6 months of an application for a research passport.
A Disclosure is a document containing impartial and confidential criminal history information held by the police and government departments. It is important to note that the Protection of Vulnerable Groups (PVG) Scheme came into effect in February 2011 and replaced Enhanced Disclosure ONLY for individuals working with vulnerable groups.
If you think your research will involve interaction with vulnerable groups you should contact the Research Governance Officer who can advise if PVG scheme membership is required.
Students should contact the Research Governance Officer for completion of section 5 of the form.
Once the form has been authorised by one NHS organisation it becomes a valid Research Passport that you can provide to other NHS organisations. The Principal Investigator must apply for permission to conduct the research in the NHS organisation.
The project-specific Research Passport is for researchers who will be involved with only one project over the course of three years. The three-year Research Passport is for researchers who will be working on a number of studies over the course of three years and have an ongoing research portfolio.
Either here or in the Appendix, as appropriate, please provide the title, and the start and end dates of the project.
If you subsequently find that you need to conduct a study in additional NHS organisations, the details should be added in the Appendix, and the Research Passport should be submitted to the relevant NHS organisation(s). The Research Passport system relies on information about you in the Research Passport being shared with relevant NHS organisations instead of being duplicated by each NHS organisation. Training should be commensurate with the nature of the research study and the research environment. This section is for the Human Resources (HR) Service of your substantive employer to complete and sign.
If any convictions or police information have been reported in your disclosure, the NHS organisation receiving the Research Passport will need to request a criminal record disclosure. When you have completed the form, obtained all the relevant signatures and collected the relevant documents to accompany your application, you should submit the Research Passport application to the R&D office at the lead NHS organisation where you wish to undertake your research. The NHS organisation will take copies of the Research Passport and attachments for its records to provide an auditable system. Once the shaded part of Section 8 has been completed and the form and documents have been returned to you, you have a complete Research Passport. In some cases it may be necessary to undergo additional screening in one NHS organisation because of the nature of the environment where you will be carrying out research. To obtain an honorary research contract or letter of access from another NHS organisation listed on your Research Passport, you should submit the valid Research Passport (with the shaded sections completed) and the original documents to the R&D office at that NHS organisation. Where you will have a direct bearing on the quality of a patienta€™s clinical care (either through direct contact or indirectly by access to records. In some situations when an honorary contract is not deemed necessary a letter of access will be provided.
If the research student is not appropriately qualified to undertake and it has a direct bearing on care then the supervisor must have an NHS honorary contract (or clinical contract) in place.
If the student is appropriately clinically qualified and experienced and the research has a direct bearing on clinical care, the student should be issued with an honorary contract. If you are applying for a sales job then always remember that the person receiving your applications and reviewing it may well be a senior sales managers themselves.
If you can convince a recruiter through your CV that you are the best person for the job then you have a good chance of getting the job.


Entry level Sales Representative resume, ideal for a student etc who has no work experience.
Entry level Telesales resume that is ideal for a student or someone who has no work experience. Now if you are already an experienced and successful sales executive then you have a major advantage over others. When developing your sales CV give examples of your experience in marketing and promotions, business development, customer service etc, Focus on your communication skills and ability to develop good relationships with clients and customers.
As a accounts manager give examples of how you have hit your sales targets, demonstrate your knowledge of brand merchandising and listening to customers requirements. Sales targets – if you have met all of the sales targets that were set for you then again give details of this. Profits - demonstrate how your work performance maximized profits and increased turnover for your previous employers, if you can try to give actual figures. Business development – give details of any ideas you had on merchandising and promotions, incentive schemes etc. Minimizing costs – give examples of how you helped to cut costs in your previous employment. Reporting to senior manager – show how you regularly gave presentations to senior management on performance, competitor analysis and the identification of new markets etc. Administrative skills - a good sales person does more than simply sell, they also have to keep accurate and up to date records of all their existing and future potential clients. Training new sales staff – if you have had previous responsibility for mentoring or training new staff then give details, mention things like on the job mentoring and your ability to motivate junior staff. Sales lead enquires – mention your ability to successfully process and turn leads into actual sales. Relationship building – focus on your ability to strengthen and develop links with existing customers and to create relationships with new ones. This new initiative simplifies administrative procedures when issuing honorary research contracts to researchers with no contractual arrangements with the NHS, and who carry out research in the NHS that affects patient care. They set out guidance and good practice standards so that individual NHS bodies can be confident of the process used to carry out criminal record and other checks on honorary researchers. The Research Passport system and associated procedures have been developed in parallel with the development of the Integrated Research Application System and other arrangements across the UK to streamline the arrangements for obtaining permission for research from NHS organisations. The NHS shall not discriminate unfairly against applicants on the basis of any criminal conviction or other information declared. If any information is not raised with you, this is because the NHS organisation believes that it should not be taken into account. In completing and submitting the Research Passport you are deemed to have given consent to processing personal data about you. It may also be used for the purpose of enquiries in relation to the prevention and detection of fraud. ID badges will also be issued by each NHS organisation where researchers will have face-to-face contact with patients or staff. Letters of access are issued when the University Research Governance Officer and the NHS Research and Development Office consider the research proposed to be of low risk to patients. In such circumstances checks may be required at the discretion of the NHS hosting organisation. The Research Passport does not remove the need to apply to the NHS organisation for permission or to apply for ethical review. There are two types of Research Passport: the project-specific Research Passport and the three-year Research Passport. The start date should be when you plan to be involved in the study at the first site, and the end date should be when you plan to complete your involvement in the study at the last site. Please tell us if you have ever been refused an honorary research contract or had it revoked by an NHS organisation and the reasons for it. This section should be completed by an appropriate manager from your employer who is responsible for ensuring that you are suitably trained, qualified and experienced to carry out the research. Please ask the Principal Investigator or Chief Investigator for the study about your training needs in relation to Good Clinical Practice, data protection, use of equipment etc. Students should contact the Research Governance Officer for advice on completion of this section. Your original copy of the disclosure (not a photocopy) should be provided when you submit the Research Passport to the NHS R&D office. This is to ensure that it has relevant and up-to-date information on which to base decisions about issuing an honorary research contract. The lead NHS organisation may be the R&D office that is nearest to you, or the one that you originally approached about the project. Please note that, in accordance with criminal record disclosure guidance, photocopies of criminal record disclosures are not retained.
This Research Passport will be valid for the duration of the project or for three years, as indicated in Section 8. As before, a photocopy will be taken and an honorary research contract or letter of access issued.


You should inform any NHS organisation where you are conducting research of any change in details, e.g. This makes it even more important for you to have a well written results orientated CV, as they will be looking carefully at your communication skills, your sales record and how you present yourself to them. The best way for a sales executive to do this is to show a consistent track record of your sales achievements. If you would like the fully editable MS Word versions of the CV templates below then you can purchase all of them for ONLY £5. As you'll have the marketing skills and knowledge to sell your employers products, you can now use these same skills to sell yourself.
Keep your CV relevant and to the point, mention key points like how you have exceeded your sales targets, gives dates and details of these.
If your application is successful and you are invited to a interview then your should consider developing and printing out graphic charts to demonstrate your achievements. Highlight major players in the market, their latest products and services and how you keep up to date with market trends etc.
For instance the phone bill for your office or department fell by 20% because you sourced a different and cheaper telephone provider. Therefore mention your administrative skills, attention to detail and also your ability to use the latest IT accounting software. In that event, you remain free to discuss any of that information or any other matter that you wish to raise.
Processing includes: holding, obtaining, recording, using, sharing and deleting information. Once a decision has been made concerning your appointment, for successful applicants the Research Passport will be retained on their personal file; if unsuccessful, the Research Passport will be destroyed one month after receipt of the application. In most cases, no criminal records check or occupational health screen will be required for a letter of access to be issued. The research you propose to undertake will determine which level of Disclosure is required. Disclosing this information does not necessarily mean that you will be turned down in your application for an honorary research contract or letter of access this time, but it could be that particular training needs have to be addressed by the NHS organisation where you plan to undertake research or your substantive employer.
It must also verify that you have had occupational health screening and are fit to carry out the research activities you plan to undertake.
If you do not require a criminal record disclosure or occupational health screening for the research activities you will be conducting, you should tick a€?Not Applicablea€?. You should keep it safe so that you can use it to apply to any other NHS organisation for an honorary research contract or letter of access. Remember those involved in marketing and sales must be results driven and also show a proven ability to prospective employers that they can increase sales of their products or services. Efficient office based skills are important as they can improve company efficiency and help save time. As part of assessing your application, the NHS organisation will take into account any relevant criminal record and other information declared.
This form will be kept securely and in confidence, and access to it will be restricted to designated persons within the NHS organisation who are authorised to view it as a necessary part of their work.
If you have completed any Appendices, please give the numbers, otherwise tick a€?Not Applicablea€?. The R&D office will complete the shaded sections of the form and take a photocopy for its records.
Please add the written evidence of these checks to the attachments to your Research Passport.
Any failure to do so may result in termination of your honorary research contract or letter of access. You should update the Appendix with any new studies and present the updated Research Passport to all relevant NHS R&D offices before commencing the new project.
If any additional checks are undertaken by an NHS organisation, this will be documented in Section 7.
Additions and amendments to the Research Passport appendix should be countersigned by the relevant R&D office.
If you know who will manage or supervise you or be responsible for your conduct in the NHS organisation, e.g.
Your honorary research contract or letter of access can now be issued to you by the NHS organisation. The R&D office will take a photocopy of any amendments and additions to the Research Passport.
You should check that you do not need additional pre-engagement checks if you are taking on an entirely new research activity.



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