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Whether you're an employee or a business owner, it's important to keep good business mileage records so that you have the information you need for either completing your company's mileage reimbursement form or for determining the mileage deduction on your tax return. This simple spreadsheet was designed at the request of an individual looking for an easy way to track daily business mileage so that they could report the information to their employer for reimbursement. The Business Mileage Tracker includes a Mileage Log worksheet that you can print, fold in half, and store in your vehicle.
Under the Standard Mileage deduction, the miles are multiplied by the IRS deduction rate to determine the amount of the deductions.
The Actual Expenses deduction is used for "itemizing" the actual cost of owning, maintaining and using the vehicle for business purposes. There are several situations where you may be able to deduct mileage from your personal taxes, including charity volunteer work, moving, medical travel and unreimbursed business use.
Be aware that there are rules on switching between the Standard Mileage and Actual Cost deduction methods. If you are an employee, make sure you understand what you can and cannot deduct from your taxes.
If you fail to record actual mileage, then make an educated guess backed up with additional information.
Official IRS Publication of the Standard Mileage Rates at irs.gov - This page lists the mileage rates for business, medical, moving and charity reimbursement rates.


Historical Standard Mileage Rate at irs.gov - This IRS document shows the rates over the last 10 or so years.
Vehicle Maintenance Log Template - Track your auto maintenance costs using Vertex42's new maintenance log. Disclaimer: The content and information on this page is for educational and informational purposes only, and should not be taken as professional legal, financial, or tax advice. The Alabama bill of sale form is used for vehicles that are being transferred from one owner to another. Blank Check for Payment – Or you may call ahead of time and give your details over the phone to know the fees. Vertex42's Business Mileage Tracker will help you keep good records and determine total mileage for reimbursement or deduction.
Although we already had a travel expense report template and a MPG log available, we recognized the need for keeping a daily log of miles traveled for tax purposes, and this is what we came up with. Use it to record the start and end odometer reading, as well as the business purpose, whenever you use your vehicle for business travel. They can choose from the Standard Mileage deduction method or the Actual Car Expenses deduction method. Actual expenses for things like gas, insurance and maintenance are not deducted, because they are factored into the mileage reimbursement rate.


If the vehicle is owned and used 100% for business, then all of these costs can be deducted (see the IRS publication for more information about what costs can be deducted).
Keep reading below the download block to learn more about how to keep track of your business mileage. You should read the appropriate IRS publication about this, because there are certain requirements and qualifications associated with each of these methods.
In cases where the business use is less than 100%, only a percentage of the total expenses can be deducted. Under State law, only the seller is required to sign the form but it is recommended that the parties both do so in the presence of a notary public. If your company has a specific reimbursement form for you to use, then keep a copy of Vertex42's Mileage Tracking Log in your car to track mileage at the source.



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