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Left join puts null to the right side of the table if matching value in the join is not found and above query is exactly retrieving that rows so that we will get unique rows from tablename1. When Florida Gulf Coast University Library was faced with having to replace its database locator, they needed to find a low-cost, non-staff intensive replacement for their 350 plus databases search tool.
The Florida Gulf Coast University Library is a mid-sized academic library serving a four-year public institution. While we initially implemented a “DBL Taskforce” consisting of various library faculty and staff to complete this project, ultimately it was just the Assistant Director of Library Computing and Technology Systems (CTS) and the Web Librarian who were able to implement the solution. The database locator that Florida Gulf Coast University Library relied on was a tool created by and hosted at the Florida Center for Library Automation (FCLA). The shared database locator was used by all State University System (SUS) libraries at one point in time. In September 2007, the FGCU library was notified that FCLA needed to free up the hardware and software licenses residing on the server hosting the database locator service.  We had to quickly find an alternative solution because we were the last university still using the outdated database locator software and there were no plans to keep it running for one university. Contain an alphabetical subject list: all 350+ databases must fit into an appropriate subject category or multiple categories for users who don’t know which database to use.
Contain an a-z list: for users who don’t know the correct spelling of a particular database or for users who prefer to click instead of typing in a database name. Be easy to update: records need to be easy to add, delete, or edit with preferably no lengthy re-indexing time. We started by creating a “DBL Taskforce.” The taskforce consisted of the Assistant Director of CTS, the CTS staff, the web librarian, Head of Technical Services, our cataloging and metadata librarian, and the e-Resource librarian.
Drupal organizes content by using content types and comes with only three standard types:  blog, page, and story. We then used the Views module to display the front page list of subjects in alphabetical order since Drupal’s default view is not alphabetical. Around the time the alpha Drupal instance was created, we were notified that the old DBL was no longer in jeopardy which resulted in the project being put on hold and the DBL taskforce being disbanded. As it turned out, a few months after we completed this project, we learned that the FCLA DBL tool was really going away this time. Using the search box that comes with Drupal Search to search by database title was working just fine. If you can live with not knowing exactly how items are ranked by Drupal’s search feature, then use the core Drupal Search.  While records display appropriately, some items appear farther down the list than would be expected.
Danielle Rosenthal is the Library Web Development and Science Liaison Librarian and Mario Bernardo is the Assitant Director of Library Computing and Technology Systems at the Florida Gulf Coast University.
This article details the development of a library database locator, based on the methods described in Leo Klein’s “Creating a Library Database Page using Drupal” online presentation. We opened our doors and virtual presence in 1997 with roughly six database subscriptions, since then the collection has grown to over 350. The SUS libraries can purchase and license databases through the FCLA consortia if they wish and the FGCU library licenses many of our databases though FCLA, but not all. During the web study, students unfamiliar with the DBL were observed typing keywords in the search box instead of titles. Our initial work consisted of researching and contacting the other SUS libraries and comparable institutions to see what they were using.
We then installed test instances on local hardware and begin evaluating how they would fit the needs of the DBL objectives already drafted.  Among the CMS’s installed and tested were Joomla, Drupal, and WordPress.


This choice was based on several factors: availability, established support, familiarity, and necessity to bring the product quickly to production. Taxonomy allows you to classify content into categories and subcategories, multiple lists of categories for classification (controlled vocabularies) and offers the possibility of creating thesauri (controlled vocabularies that indicate the relationship of terms), taxonomies (controlled vocabularies where relationships are indicated hierarchically), and free vocabularies where terms, or tags, are defined during content creation.
Many of these search modules were excellent for specific types of searches and content, but because our Drupal DBL consists primarily of database names and descriptions, a customized search feature was not necessary. That same week, FCLA had a very serious hardware-driven outage and the existing FCLA hosted DBL crashed, something that rarely (if ever) happened. Databases can be assigned to multiple categories, which is essential since so many databases cover more than one subject.
Data updates are performed through to the Drupal server by logging into Administration, choosing the database to edit, making the necessary changes, and hitting “publish”.
The library also provides access to over 30,000 e-journals, maintains a 115-seat open computer lab, a 10-seat reference lab, and employs twenty staff members and twelve librarians.
While the library can and does seek help from university technology on occasion, for the most part CTS operates independently from the rest of the university’s IT. While FCLA was willing to help with a replacement DBL, we weren’t sure what we really wanted. We found, however, that many of them had programmers on staff or the funds to outsource the service. Different themes have different functions and not all themes can be used with all versions.
Modules in Drupal are plugins that extend its core functionality and are available at the Drupal site.
The combination of CCK and Views also enabled us to create a flexible and varied eResource content format to accommodate multiple descriptions and multiple URLs per resource if necessary, as well as the assignment of multiple subject heading categories to each resource.
The built-in search module in Drupal consistently achieved the best results display for our purposes.  We did enhance the built-in search module by activating the optional core feature called “search config” which allowed us to configure the display of the advanced search form.
With the FCKeditor, formatting your text is simple, whether you know HTML or not.  We also used the Autologout and Poormanscron modules.
We found a partial word search patch on the Drupal site and it was applied to the Drupal Search module.
There appears to be no good way to completely control the granularity of relevancy results or to produce search results based on a mixture of hybrid factors, such as a combination of relevancy and preset manual index indicators.  This is one of the reasons we are very curious to experiment with Drupal 6 and the beta of version 7 to determine if search results can be better managed. The interface for accessing databases has changed only a couple of times, with the last iteration in use for over eleven years.
The need to find a new DBL solution presented an opportunity to create something new, as well as deal with known issues, in hopes of creating a more usable system.  Incorporation of additional features or fixes of known issues was secondary. When you install or activate a module, the new functionality is automatically integrated into Drupal, appearing as new menu items, tabs, or fields ready for you to use. Also, one of the release patches we installed improved partial word searching and provided better context delivery.
So we presented the option to the Head of Collections and Technical Services and were given the go ahead to make the Drupal DBL live. Applying the patch produces better context results to title and keyword searches.  Other patches and the application of the search-config were also applied to customize search box labels to be more descriptive and similar to previous DBL interface. When a new database gets added to Drupal it is entered manually and then assigned to a category or categories.


The HTML file resides on our staging web server, and we keep another copy on a share drive.
When the library was informed that the database locator service was being discontinued, we had to come up with a replacement in a relatively short time.
A couple of institutions could not tell us how to re-create their systems because they did not know themselves. The records were stored in the older system housed at FCLA called Citation Server, in a customized MARC record format. We chose a basic Garland default no frills theme and customized it with our University’s CSS, header, and footer.
Leo Klein’s presentation demonstrated how to use the Content Construction Kit (CCK) to create content types. We also tried the Field Indexer module, which provides a configuration page where the site administrator may select which fields to index.
It allows the site administrator to set the time that will automatically logout users after a certain amount of inactivity. The data was still fairly up-to-date because not many records had changed since the last import. With a small technology staff and  no funds set aside for this project, our solution had to be fairly easy to implement and, ideally, free. Multiple authors and programmers had worked on their systems over the years, many of whom had since left.   Budget considerations, in particular, led us to consider open source solutions. The MARC records had multiple fields with repetitive information, often with odd graphic symbols used as field fillers and delimiters.
We decided not to use this module because we wanted all of our fields to be indexed for search. Poormanscron module is used to run basic cron jobs using normal browser page requests (as opposed to having to set up a crontab), which are self-maintenance tasks like removing expired session information, and updating indexes and tables. In order to upgrade to a newer version of Drupal, we need to determine whether all our current modules and configurations are supported in the new Drupal version.  We are currently evaluating and anticipate upgrading sometime in 2010. The unusual formatting of the records prevented them from being cleanly imported into Drupal. Lastly, Porter-Stemmer was installed in an effort to improve search results for some librarians that were used to typing in shortened titles or acronyms. FCLA probably had a copy, but they had other priorities, like bringing the extensive Florida SUS systems back online.   Having a local solution gave us the ability to bring an important library service back on line quickly.
It turned out to be easier to perform a partial import of some elements of our dataset, specifically the titles and description because those fields were clean. Since this module uses a stemming algorithm to reduce each word in the search index to its basic root or stem it is supposed to retrieve more relevant search results. However, we found that it generated too many results and that the database they were looking for, Proquest, was getting lost in the result list. Acronyms that did not appear in the title or descriptions were added to the Alt title field so that they could be indexed and searchable – the ALT title search had already been a feature of our previous DBL; for example, “ACS” for American Chemical Society.



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