You know you have a good cause worthy of support, but writing a fundraising letter that convinces potential donors of this is not always easy.
Update reader on what their last donation achieved – Research shows that telling donors what their last donation achieved before asking for another gift is the key holding onto your donors and moving them up the donor pyramid.
Focus on a specific program or initiative – Organizations that have multiple project areas may be inclined to include information about everything they do in one letter, but this is a mistake. Explain the cause – You want to leave people with the impression that it is absolutely critical that you continue to do what you do. Suggest donation amounts and what it will achieve – You should list suggested donation amounts that are appropriate for the particular donor. Detail the consequences of not acting – In order to show the donor that their donation is important, you may also want to state the impact of not acting. Tell them again why their contribution is so important – You may also want to reinforce here why you need their help and what are the consequences of not acting. Only send a fundraising letter after a thank you letter – A fundraising letter that is received before an appropriate thank you letter, will not be very well received. Choose your audience – Before you even begin to write a fundraising letter, you have to chose your audience.
Make it a package – Always include a stamped return envelope and a reply card to make it as easy as possible to donate.
Make it authentic – Be sure to use a real signature from someone of importance in the organization and whom people will recognize. Suggest appropriate gift amounts – Targeting fundraising letters depending on past giving patterns is incredibly important since you need to be able to recommend appropriate gift amounts. Sumac non-profit software is an easy-to-use, affordable CRM solution that can be customized to meet the needs of any non-profit. This year I'm hoping to get my parents involved in encouraging my students when they take our state's standardized testing (otherwise known as FCAT). I made this letter to send home with my students tomorrow (well this is the generic copy similar to the one I made specific for my class!). I've also been working on some new sight words and phonics games that I've recently posted. One of the most important communications of any charity fundraising or donations campaign is the Donation Thank You Letter. A donation thank you letter can also double as the official donation receipt that the donor will need if they are going to claim their donation as a tax deduction (see the IRS guidelines).
Select this template to you help you get started with a personalized thank you letter for a donation received.
Make sure to get the thank you notes off promptly – usually within 24 hours of receiving the donation. Refer to the original request that resulted in the donation so the donor knows their money will go to the appropriate cause. Why not have one of the individuals who directly benefited from the donations write the thank you notes.
The IRS has specific guidelines when it comes to charities, nonprofit organizations and fundraising.
The following is a sample thank you letter for a cash donation that doubles as the donation receipt.

On behalf of XYZ Charity, I would like to thank you for your contribution of $500 to our Summer Camp program.
For over 30 years XYZ Charity has been helping children ages 8 to 17 attend summer camps where they not only have the best week of the summer, but develop skills and friendships that will last them a life time. Because of your generous donation, we will be able to send an additional 4 kids to camp this coming summer. Again, we thank you for your generosity and look forward to working with you again next year.
The example below is an example of a letter a person might write to request a copy of their donation receipt. IRS Publication 1771 (pdf) at - This document is written for the charity or organization that receives donations as well as donors. Disclaimer: The content on this page is intended for educational use and not to be construed as legal or professional advice. This is the letter that 7-year old Charlotte Benjamin wrote the LEGO company complaining there aren't enough female figure playsets, and the ones they do sell are predominately homemaker related.
Thanks to rob, Bounty, QSI and my friend becca, who all wrote letters to companies when they were kids and got free loot. My first thought was that the little girl who wrote this must surely have been told to write it by her mother or some other adult. Considering all the scientists, farmers, entrepreneurs, animal experts and kendo (martial arts) champion playsets lego has created for the female audience I seriously doubt this is a little girl who is writing.
No little girl wrote that, the handwriting is muchtoo messy for that level of vernacular not to mention the adaptability of lexiconwould also speak of someone smart enough to follow the lines. In this article you will find specific advice on how to craft each of the three major parts of a fundraising letter, an example letter, and tips to help guide you.
In their eyes, it means the letter was intended for them, not just some supporter, so it makes them pay attention. Telling a story and creating a scene is one of the most successful ways to get your message across. In order to do that, you need to show that there is a need and that your organization is critical in effectively addressing that need. It subtly assumes that they will contribute to the cause and shows that you have faith in them to do the right thing. Therefore, always send a thank you letter after every single donation and within a couple of days if possible. The reply card should list gift options and also include a blank space so they can enter a different amount. For instance, if someone usually donates $20, you might want to suggest $20, $50 and $100 and if someone usually donates $100, you might want to suggest $100, $200 and $500.
Raising money is all about relationships and keeping those relationships healthy is vital to future fundraising success.
Continue reading below for tips on writing thank you notes, information about donation receipts and links to other resources. Simply start with our free donation thank you letter template, personalize it, print it, sign it, and then send it. Mention specifics about the donor such as how long they have been donating or how good it was to see them at last year’s event.

There are also rules that donors must follow before taking deductions on their federal tax returns.
It outlines the record keeping requirements as well as the rules for sending or obtaining written acknowledgement or written disclosures. Consult a legal or tax professional for questions regarding tax deductions and IRS requirements.
I think every lego I ever owned only stayed like the box image until I finished building what it was supposed to be.
I dont know many people with handwriting that bad who can also correctly use words like "section" and "barely", regardless of age. You can automatically personalize fundraising letters with donor information like name, address, salutation, and donation history. It gives the reader a glimpse into your world and reminds them why your mission is so important. Instead, focus on a particular project or theme and provide details and stories to make it real for the reader. While a fundraising letter is a good place to reinforce your appreciation, it does not replace the need for a thank you letter.
There is no better way to do that than to show sincere appreciation to each of your donors through a personalized thank you. Use the optional donation receipt section if you have not already provided the donor with an official receipt or written acknowledgement. The handwriting is terrible, as one would expect of a 7-year-old, but I don't see a single spelling error, and aside from the debatable phrases "boy people" and "girl people", the grammar is also perfect.
To me the magic of Lego is that it can be whatever you want it to be, and especially as a 7 year old you should have enough imagination to decide that this and that minifig is a girl and not a boy. If the message focuses too much on negative impacts, it will be a downer and will be much less effective. It is actually a well-written document that does a good job of explaining the requirements in a way that is both comprehensive and easy to understand. After all, donors giving $50 gifts will be interested in different information than donors making $5000 gifts. And if a little girl wanted to play that the girl legos swim with sharks and have jobs, why wouldn't she just play that? Why would she need a picture on a box to tell her that it's okay to play this game with that toy?
I distinctly recall playing that my toy cowboys were astronauts and my plastic sailors were apes after seeing Planet of the Apes.
I've never known a kid to worry about what stereotypes were embodied in the pictures on a box. Maybe children raised by parents who are obsessed with stereotypes hidden in toy box illustrations learn to look for such things, but then we're right back to the parents telling them that this is something to be upset about.

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