One of the most important communications of any charity fundraising or donations campaign is the Donation Thank You Letter. A donation thank you letter can also double as the official donation receipt that the donor will need if they are going to claim their donation as a tax deduction (see the IRS guidelines). Select this template to you help you get started with a personalized thank you letter for a donation received. Make sure to get the thank you notes off promptly – usually within 24 hours of receiving the donation. Refer to the original request that resulted in the donation so the donor knows their money will go to the appropriate cause. Why not have one of the individuals who directly benefited from the donations write the thank you notes. The IRS has specific guidelines when it comes to charities, nonprofit organizations and fundraising. The following is a sample thank you letter for a cash donation that doubles as the donation receipt. On behalf of XYZ Charity, I would like to thank you for your contribution of $500 to our Summer Camp program. For over 30 years XYZ Charity has been helping children ages 8 to 17 attend summer camps where they not only have the best week of the summer, but develop skills and friendships that will last them a life time. Because of your generous donation, we will be able to send an additional 4 kids to camp this coming summer.
Again, we thank you for your generosity and look forward to working with you again next year.


The example below is an example of a letter a person might write to request a copy of their donation receipt.
IRS Publication 1771 (pdf) at irs.gov - This document is written for the charity or organization that receives donations as well as donors.
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Raising money is all about relationships and keeping those relationships healthy is vital to future fundraising success.
Continue reading below for tips on writing thank you notes, information about donation receipts and links to other resources.
Simply start with our free donation thank you letter template, personalize it, print it, sign it, and then send it.
Mention specifics about the donor such as how long they have been donating or how good it was to see them at last year’s event. There are also rules that donors must follow before taking deductions on their federal tax returns.


It outlines the record keeping requirements as well as the rules for sending or obtaining written acknowledgement or written disclosures. Consult a legal or tax professional for questions regarding tax deductions and IRS requirements. By clicking Confirm bid you commit to buy this item from the seller if you are the winning bidder. Import charges previously quoted are subject to change if you increase you maximum bid amount.
There is no better way to do that than to show sincere appreciation to each of your donors through a personalized thank you. Use the optional donation receipt section if you have not already provided the donor with an official receipt or written acknowledgement. If you reside in an EU member state besides UK, import VAT on this purchase is not recoverable. It is actually a well-written document that does a good job of explaining the requirements in a way that is both comprehensive and easy to understand.



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