All the preparation in the world will not matter if you do not also plan out the specific course of action you will take when a disaster strikes.
The Ontario Mass Evacuation Plan is a supporting plan to the Provincial Emergency Response Plan (PERP). For more information on the legislative framework and authorities, see the PERP available on the EMO website. This plan supports the agreement between the Governments of Ontario and Canada (through the Department of Aboriginal Affairs and Northern Development Canada) to provide emergency response support to First Nation communities in the province.
An EMO planning team in consultation with non-governmental organizations, provincial and federal partners developed the plan. This plan is meant to be used to respond to a request for a partial or complete evacuation from one or more communities to one or more host communities.
Provincial coordination will involve the evacuating community, host communities, relevant Ontario ministries, federal departments, non-governmental organizations, and others, as required. This plan is for Ontario’s far north, encompassing municipalities, unorganized territories2 and First Nation communities.
This is an overarching plan for carrying out mass evacuations and as such, many aspects are general in nature4.
The Far North of Ontario spans the width of the province, from Manitoba in the west, to James Bay and Quebec in the east.
The far north is subject to several hazards covered under Ontario’s Hazard Identification and Risk Assessment.
The geography of the far north may complicate evacuations or efforts to manage or suppress the hazard. Maintain family and community unity, which is integral to maintaining community cohesion and supports.
Potential threats to the communities and emergency responders are critical in determining the urgency of the evacuation and for planning resource mobilization.
Real-time threat assessment should be ongoing and coordinated among partners, particularly ministries with relevant OIC responsibilities and the community(ies) at risk.
An OIC ministry or the PEOC may recommend evacuation, or that it is safe to return, based on a real-time threat assessment.
The availability, duration, type, and location of host community facilities affect planning for the evacuation. Consideration should be given to maintaining the readiness of host communities for future hosting. Evacuating communities should identify Community Evacuation Liaisons for each host community. The decision to deploy is typically based on requests from impacted communities, the mandate of the organization deploying staff, and staff member’s level of expertise. Depending on the scale and complexity of the operation, a senior provincial official may be deployed to coordinate the provincial response and to liaise with community and other deployed officials. Situational awareness requires continuous coordination to help collect, collate, evaluate, and disseminate information. When planning for the return of evacuees, the number and location of host communities, and the distance to evacuated communities are key planning considerations. Roles and responsibilities may pertain to transportation hubs, host communities, support from ministries or the federal government, or responsibilities of evacuating communities.
Determine the financial and legislative roles and responsibilities for the evacuation and comply with applicable policies, agreements, procedures, etc. Emergency information needs to be coordinated among the affected communities, province, and federal government. Once it has been decided that a community needs complete or partial evacuation, the parties involved must establish who the evacuees are, where the host locations are, and what the means of evacuation will be. Following the judgement of the authorized entity that it is safe for evacuees to return, the order of return and the methods of transportation must be established using an inclusive planning process that involves affected communities, provincial and federal partners, and other partners (i.e. Real-time threat assessment is a critical component of evacuation operations and should be ongoing. All responders involved in managing the hazard or participating in the evacuation must regularly communicate situational awareness information to those conducting real-time threat assessments and must report a changing situation as soon as feasible.
OIC ministries are responsible for assessing the threat for the types of emergencies they have been assigned. EMO is responsible for real-time threat assessments for hazards that have not been assigned to an OIC ministry. The PEOC is responsible for assessing the threat based on the real-time threat assessment and characteristics of the community(ies) or region under threat. During routine monitoring, the PEOC duty officer performs the function of real-time threat assessment. OIC ministries routinely monitor conditions in the province according to their assigned type of emergency.
Uncertainty in real-time threat assessment is unavoidable, which is why persons with appropriate knowledge of the threat causing the emergency should be involved in the assessment.
During emergencies, the PEOC links with the local community and the OIC ministry acting as provincial lead to coordinate real-time threat assessment information.
Emergency managers must understand the makeup of the population who are to be evacuated before they can make key decisions about transportation modes, route selections, hosting destinations, and the many other elements of an evacuation. Medevac is used for those individuals receiving home care or residing in a health-care facility in the evacuating community that qualify for medical transfer as per the Ambulance Act (evacuation by emergency medical services (EMS) or Ornge).
This stage is typically orchestrated through the existing health procedures used in the community.
This includes persons with disabilities, seniors, children, pregnant women, and those with medical conditions. Among these, some require attendant care, which means both the caregiver and the Stage 1 evacuee they care for should be on the Stage 1 evacuation list. The designation of evacuees into the different stages will be determined by the First Nation Chief and Council, Head of Council, or appointed person, with the assistance of the on-site health care organization. Different types of hazards may dictate variations in the criteria for these categories (e.g.
The decision to evacuate a community is the responsibility of the First Nation Chief, Head of Council, or appointed person. For First Nations communities, AANDC and PS approve federal assistance to support an evacuation.
The urgency of an evacuation is determined based on the immediacy of the threat to the community (life, safety, health, and welfare), the resilience of the community, and (depending on the nature of the threat) the availability of resources for evacuation or shelter-in-place10. Evacuations may take place prior to (pre-emptive), during, or after an incident has occurred.
Given adequate warning about a hazard, adequate resources, and the likelihood of the threat actually impacting a community, it is advisable to conduct pre-emptive evacuations. If adequate resources are not available to conduct a pre-emptive evacuation, it may still be possible and necessary to carry out an evacuation even while a threat is already affecting a community.
If recommending enhanced monitoring or activation of the PEOC, consider what positions must be staffed to conduct the evacuation.
Alert PS of the situation and advise them if Government of Canada support may be required to assist. Establish a regular information cycle and contact for evacuating communities, host communities, and other parties assisting with the evacuation. Consider requesting additional host communities stand-by to receive evacuees if the situation appears likely to escalate rapidly. Establish the PEOC Command, and if it is an area or unified command, consider including additional organizations in the command meetings to better inform and coordinate the response. Determine financial accountabilities in consultation with partners and communicate the information. Determine at the outset of the operations which organization will be responsible for information management and the manner in which information will be shared. Initiating media contacts or directing the appropriate position to do this according to established plans and procedures (e.g.
Adopting an extended operational cycle in which extra positions are staffed beyond the normal working day. Alerting other emergency responders in the province, including non-governmental organizations, that they may be requested to provide assistance. Marshalling transportation resources, including the recall of deployed resources in preparation for redeployment.
Collecting and analyzing the data necessary to fully understand the potential impact and threat. Weather, resource availability, and the scale of an incident can significantly affect the time required to mobilize resources. Emergency information is primarily the community’s responsibility, but may be supplemented by the province according to the provisions of the Provincial Emergency Information Plan.
Communications between the field and the PEOC, between the PEOC and partners, and within the PEOC is critical. The PEOC (or other EOC) may request deployments to fulfil specific incident management functions, as needed (e.g. Where the scale of the incident, evacuation timeline, or availability of staff prevents the physical deployment of staff, relevant incident management functions may be performed remotely using available technology.
Information technology in the far north is not universally accessible and may be further compromised by the nature of the emergency.
All partners (but with specific reference to PEOC) should recognize the potential limitations to information technology in these regions of the province. The priorities for evacuation will be determined by the Chief and Council (for a First Nation), the Head of Council (for a municipality), or an authorized entity. Transportation planning for the evacuation will be undertaken by a joint planning team as described in Annex 7.
The evacuating community should identify community evacuation liaisons at each of the host community sites to support evacuees. If an evacuation involves a First Nation community, the JEMS Service Level Evacuation Standards provides a sample flight manifest. Service Level Evacuation Standards11 are in place for hosting First Nations community members in the event of an evacuation. Through the PEOC, EMO works with the evacuating First Nation to identify a host community or communities for its evacuees. The selection and preparation of host facilities should be driven by the needs of the evacuees.
Another key consideration is the availability of personnel and other resources to support the host facilities. Potential conflicts with the longer-term use of accommodations in the host community should be considered and mitigated if possible (e.g. The PEOC should begin contingency planning with partners for longer-term evacuations if it appears likely that evacuees will be displaced from their community for longer than the period discussed below.
When evacuees are members of a First Nation, the use of any facility that was used as, or could evoke comparisons to, residential schools should be avoided.
Communities considering acting as a host community during an evacuation should identify emergency shelter facilities.
Short-Term Basic Shelter Services: for a period of 1-14 days, in arenas, gymnasiums, recreation halls, etc. Special Accommodations: to address the requirements of medically vulnerable individuals or those with special needs. Host communities may be limited in the types of accommodations that they are able to provide. Planning for hosting evacuees builds on information already available (typically from the manifest). Host communities are responsible for registering evacuees that are entering into their care. Registration records should only be shared with organizations providing services to the evacuees (e.g. Before the return of evacuees, the evacuated community should be in a safe and ready state. Services have resumed and are sufficient to support returning evacuees – for example, power, water, sanitation, security, food and essential supplies, and medical services. If a community was completely evacuated it may be advisable to begin the return of evacuees with essential workers to restart systems and assess the readiness of the community to receive other returning evacuees. Once approval has been given for all or a part of the population to return home, community leaders, working with community evacuation liaisons, will develop priorities and manifests for the return flights.
Ground transportation arrangements may be made by the host community or the provincial government.
The evacuated community will take the lead for communicating re-entry procedures, with assistance from partners as required.
What media sources can evacuees use for the most up-to-date information on re-entry procedures? Following a regional evacuation, multiple communities may decide at the same time that they are ready to return evacuees. The PEOC and partners will commence demobilization as host communities are cleared of evacuees. The Quick Reference Guide is a condensed version of the Ontario Mass Evacuation Plan Part 1: Far North. A municipal evacuation plan will help streamline the evacuation process by providing an organized framework for the activities involved in coordinating and conducting an evacuation. The aim of an evacuation plan is to allow for a safe, effective, and coordinated evacuation of people from an emergency area.
A municipal evacuation plan may be a stand-alone plan or part of a larger, overarching municipal emergency response plan. Municipal Evacuation Plans should outline how needed functions will be performed and by what organization (e.g.
Consider the characteristics of the municipality that may affect the execution of an incident-specific evacuation plan. Is the municipality single, upper, or lower tier and how will that affect responsibilities during an evacuation?
Is the location of the municipality and the populated areas likely to impose particular challenges for an evacuation? List hazards that have the greatest potential to require an evacuation (Refer to the municipal Hazard Identification and Risk Assessment (HIRA) or Community Risk Profile). Does the hazard have the potential to migrate outside of municipal boundaries or does it start elsewhere and migrate into the municipal boundaries?
Identify the process for conducting real-time threat assessments and how the real-time threat assessment will inform the decision to evacuate.
Since the presence of contaminants in an emergency area will greatly complicate evacuation operations, a municipality’s evacuation plan should take into account procedures and equipment for these situations. In addition to the effects on emergency responders, residents may also be limited in their ability to move through the affected area safely. In order to prevent the spread of contamination, evacuees may need to be isolated from unaffected locations and populations until being decontaminated.
Emergency managers must understand the makeup of the population who are to be evacuated before they can make decisions about transportation modes, route selections, hosting destinations, and the many other elements of an evacuation. For planning purposes it may be advisable to increase the estimate of evacuees to account the evacuation shadow (these are the people who evacuate though they are not officially requested to do so.) This is a spontaneous evacuation, conducted when people feel they are in danger and begin to leave in advance of official instructions to do so or in spite of advice to shelter-in-place. Details on populations that may require special assistance during an evacuation may be obtained from the departments and organizations involved in planning, such as public health, social services, etc. To ensure that considerations such as advance warning and transportation are factored into the planning, areas with high concentrations of people needing additional assistance to evacuate should be identified. Long-term care residents may require vehicles equipped to serve riders in wheelchairs or medical transportation. An evacuation involving incarcerated individuals would require secure transport and hosting arrangements. In municipalities where the majority of evacuees make their own transportation and shelter arrangements, it may not be necessary to compile lists of evacuees according to categories (Ideally, evacuees would still register to allow for tracking and inquiry).

Evacuations may take place prior to (pre-emptive), during (no-notice), or after (post-incident) an incident has occurred. Given adequate warning about a hazard, sufficient resources, and a likely threat, it is advisable to conduct pre-emptive evacuations. It may be advisable to carry out an evacuation even while a threat is affecting a community.
Partial evacuations typically are localized to a specific area of a municipality and may be caused by fires, hazardous materials incidents, etc.
Incidents that precipitate a wide-spread evacuation typically cause far-reaching damage and are therefore more likely to compromise critical infrastructure in a manner that hinders evacuee movement. An internal evacuation is where evacuees are hosted at another location within the same municipality as opposed to being hosted by another municipality. Spontaneous evacuation (self-evacuation) is when people choose to evacuate without explicit direction to do so.
If the present location affords adequate protection against the particular incident, emergency managers should consider having people shelter-in-placevii to reduce the number of persons who become part of an evacuation. Once emergency managers have determined the number and geographic distribution of potential evacuees, these statistics can be analyzed against the transportation network.
What is the distribution of the evacuating population with respect to roadways and highways? What planning, operational staff, systems, and activities are needed to implement the chosen tactics during an evacuation? Should lanes be dedicated for high occupancy vehicles and any other special population groups (i.e. Recognize that different traffic management tactics (and different routes) may be more or less appropriate for certain types of situations. These figures are average and do not take into consideration an emergency situation or other factors that may be present during an evacuation. Pre-planning assists decision-makers in determining suitable transportation options for inclusion in the incident-specific plan. The traffic management section outlines tactics that may be used to move traffic more efficiently.
For incidents of longer duration, these assembly points can serve as collection points for evacuees who have walked or ridden transit from the at-risk area, and who now must wait for transport (buses, etc.) to longer-term sheltering facilities. The ability of a sheltering facility to accommodate such special needs groups will depend on its on-site design and capabilities. By comparing shelter capabilities and capacities with the anticipated evacuation population, a jurisdiction can ensure it has made adequate sheltering arrangements, including the appropriate staffing levels for each shelter. By pre-identifying sheltering facilities, their locations can be evaluated in relation to proposed evacuation routes and other components of the transportation network. In terms of First Nation evacuations, JEMS Service-level Evacuation Standardsx defines short-term shelter services as a period between 1 and 14 days. Municipalities may set-up and support shelters with municipal staff or they may have an agreement with another organization (e.g. Geographic Information Systems (GIS) can be used to analyze available data, including highlighting key aspects of the potential evacuation populations. Pre-planning can be used to help determine specific evacuation strategies should one of the pre-identified incidents occur. The plan must state who has the authority to initiate the notification process and implement the plan. Evacuation should be considered when other response measures are insufficient to ensure public safety. The urgency of an evacuation is determined based on the immediacy of the threat to the community (life, safety, health, and welfare), the resilience of the community, and (depending on the nature of the threat) the availability of resources for evacuation or shelter-in-place. Pre-planning and analysis conducted in the development of the municipal evacuation plan will be instrumental in creating an incident-specific plan (IAP).
Based on the outcome of the real-time threat assessment, consider the type of evacuation required or if shelter-in-place is appropriate. Staging resources and phasing evacuations may alleviate some of the above complicating factors.
Information may be pre-scripted and included as part of the Municipal Evacuation Plan or elsewhere (i.e. Consider including information regarding language and communications barriers for at-risk populations. Ongoing communications should be maintained through the length of the evacuation until the return is completed.
Detail what departments, organizations, and individuals would have a role in the implementation of the plan and list specific responsibilities. What are the roles and responsibilities of the lead and other response organizations involvedxii?
Who are the partners (additional subject matter experts required in the EOC to provide additional expertise)?
If a third party is contracted by a municipality to provide services in an evacuation, its roles and responsibilities should be outlined within the agreement (e.g.
Requests for additional assistance should be made through the PEOC (including requests for Government of Canada assistance).
A municipality may choose to identify an Evacuation Coordinator to lead an evacuation with minimum delay and confusion in the event of an emergency.
Regardless of the stage of the evacuation operation there are four roles a municipality may assume while involved in an evacuation effort.
Identify resources needed to support the evacuation and the process for acquiring them (e.g.
When the emergency that prompted the evacuation has been resolved it will be necessary to plan for the return of evacuees. Since the degree of damage will likely vary within the affected area it might be beneficial to initiate a phased re-entry process.
Evacuees who self-evacuated using their own means of transportation should be able to return on their own. Following the return of evacuees, consider when to terminate the declaration of emergency – reference the Municipal Emergency Response Plan. Discuss who generates the above, when they will be created, to whom they will be presented, and how the lessons learned will be incorporated into the evacuation plan.
Successful efforts for public education include community seminars and preparedness pamphlets distributed to residents and businesses.
Based on recommended practices, consider including COOP as part of the risk management process. This municipal evacuation plan will help streamline the evacuation process by providing an organized framework for the activities involved in coordinating and conducting an evacuation. The aim of this evacuation plan is to allow for a safe, effective, and coordinated evacuation of people from an emergency area in [insert the Name of the Municipality]. As a Missouri corporation, it is a priority for us to meet the needs of our customers here in Missouri. Reach out to the author: contact and available social following information is listed in the top-right of all news releases.
In addition, this plan references the Service Level Evacuation Standards1 developed by the Joint Emergency Management Steering (JEMS) Committee. Updates to the plan will be undertaken as required based on lessons learned from exercises and incident responses. It is a provincial coordination plan outlining how Ontario would coordinate its response and collaborate with federal and municipal governments, First Nations, non-governmental organizations, and ministry partners. It is not intended for internal evacuations of one part of a community to another part of the same community. This plan does not replace a community’s own emergency response plans, which should contain provisions for evacuations if they consider evacuations likely. A detailed action plan that addresses the specific scenario, hazard, and threat will still be required. Evacuations are most frequently caused by forest fires and flooding (most often from spring break-up along the James Bay coast).
Communities in the far north may be located significant distances from communities with road access or from regional centres where services may be available (e.g.
Damage to property or the environment may also trigger an evacuation if it poses a risk to the safety, health, and welfare of people.
It also dictates what level of activation, and how many and what type of resources will be required for the evacuation. If the evacuation is for one or a few communities, planning may be restricted to movements within the same general geographic area. Therefore, planning should include post-hosting needs, such as financial reconciliation, demobilization support, and reports on issues to be resolved before hosting evacuees in the future.
This allows the incident management team, and all partners, to take informed, effective and consistent actions in a timely manner. However, as the level of activation increases, the PEOC duty officer transfers this function to a technical specialist or team, if available. These ministries have processes in place for transferring the responsibility for real-time threat assessment to specialists within their ministry when required. All activities and efforts should be focused on moving these people from the at-risk area to places of safety in a timely manner.
This list should contain the names of persons needed to restart systems that must be in place before evacuees can return home (e.g. If an authorized entity decides on a partial or complete community evacuation, the community should declare an emergency. A pre-emptive evacuation may be undertaken when it is clear that if delayed, conditions (weather or other hazard) would impede evacuation. Evacuations of this nature are done when life safety is at extreme risk and a rescue becomes essential. For example, evacuations of large populations to one or more host communities may require logistics support to secure modes of transportation from a receiving aerodrome or transportation hub to the host community.
Communities are encouraged to make the decision to evacuate as soon as a significant or imminent threat is identified.
In widespread evacuations, emergency information may need to be coordinated amongst all involved partners.
To assist with streamlining communications, an operational cycle should be established and communicated by the PEOC to partners so they know when they are expected to provide updates on the situation from their perspective.
Partners should have back-up technologies available, particularly for their deployed staff.
It is preferable to host community members together, even if it means hosting them farther away from their home community.
Evacuation liaisons represent the needs of evacuees when attending meetings with the host community and other agencies.
If the information is not collected on the manifest, registration services can collect and provide this more detailed information. Depending on the scale of the incident, and the numbers and locations of persons to be evacuated, the needs may exceed the capacity of available resources.
The Standards provide guidance on allowable expenditures, hosting arrangements, health services, emergency social services, etc.
If requested, the PEOC could assist other communities in identifying potential host communities. It is worth noting that community health services and hospitals in the host community may experience an increased demand for their services. Representatives from provincial (through the PEOC) and federal organizations may be available to assist a host community in providing services to evacuees. It is generally understood that time of year may affect the host community’s ability to provide accommodations during an evacuation. This allows the host community to better coordinate services and seek reimbursement for expenses incurred due to hosting.
The recommendation and the decision to return should be based on the results of the ongoing real-time threat assessment, plus a determination that the home community is ready to support the returning evacuees. This may involve the coordination of an advance team that is given sufficient time and other resources to return the community to a pre-evacuation state. It is critical that at the end of an evacuation, there is a full accounting of the operation in the form of after-action and financial reports. The aim is achieved by detailing evacuation considerations, hosting arrangements, transportation management, and return planning. This includes details on the municipality, hazards that may necessitate an evacuation, and demographics.
Emergency responders may not be able to enter an area without subjecting themselves to an unreasonable level of risk, or they may need to wear and use specialized personal protective equipment (PPE) to protect themselves. Decontamination could necessitate specialized screening and cleaning resources, and expertise, and may be required before people are transported to advanced care and sheltering facilities. It has been estimated that between 5 and 20 percent of people will anticipate an evacuation and self-evacuate. There is often on-scene activity by emergency response personnel who may direct the evacuation.
Evacuations of this type often involve a large number of evacuees, possibly from more than one municipality. Structural damage to the transportation system, such as bridges, tunnels, and highway systems may render them unsafe for use.
While the primary goal of any response action is to save lives, the ability to evacuate people quickly and efficiently should be weighed against the risks of remaining in place.
Their understanding of the regional transportation network enables them to identify ways to improve the carrying capacity of roadways and transit systems in a safe manner.
In most evacuation scenarios, the majority of evacuee movements will take place on roadways and highways, in both personal vehicles and transit vehicles. The plan may identify a number of options, but requires planners to select and implement only certain tactics based on the specific circumstances during the evacuation. The real-time threat assessment, type of evacuation, resources available and needed, and the number of people to be evacuated will dictate what transportation options are best.
The challenge lies in identifying those tactics that provide the greatest increase in carrying capacity while being realistic in terms of time and resource requirements. Due to the uncertain nature of incidents that trigger evacuations, the evacuees may be able to return directly to their residence or place of employment from the assembly point once it is safe to do so.
Evacuation planners should determine which special needs groups should be routed to particular shelters, and how to incorporate such direction into the evacuation plan.
Planners should assess shelters’ locations, as well as their capabilities and capacities, facilities and resources, in relation to how evacuee traffic will be routed. Municipalities may use this standard as a guide for selecting shelters and planning for shelter services. Based on the location and type of hazard, a municipality can prioritize which areas (sectors) should evacuate first, and have pre-identified decision points and triggers for declaring an evacuation.
That authority may lie with key individuals, such as any member of the Municipal Emergency Control Group or a department head.
For known site-specific risks, incident-specific information may be added to the municipal evacuation plan. Determine the evacuation area given the emergency situation and estimate the time and resources required to safely evacuate the area. In addition, consider public education campaigns to advise the public on plans to re-unify families in the event of separation during an emergency. For example, once a building has been evacuated make a mark on the front door or most visible location. These phases include pre-warning, evacuation, ongoing communications, and return (discussed in the Return section). It is important to ensure that they contain realistic expectations of each municipality’s capabilities. The municipality should work with its records management staff to review its registration and inquiry practices to ensure that they permit the disclosure of evacuee information to relevant parties (i.e.

The Evacuation Coordinator may be responsible for making arrangements for shelter, food, clothing, and other essentials.
This includes restoring the physical infrastructure where possible or desirable as well as addressing the emotional, social, economic and physical well-being of those involved.
If a municipality provided transportation to shelters, it may have to organize return transportation for those evacuees. Consider locations of municipal services, facilities and infrastructure as they may be affected by an evacuation. It assigns responsibilities to municipal employees, by position, for implementation of the [insert Name of the Municipality] Evacuation Plan. Elliott’s Mobile ID Solution, a standalone credential and personnel data management software as well as accessible through the Personnel section of Emergency Event Manager software, provides open standard technology that has the ability to design and print ID badges that meet every aspect outlined for standardized or federated responder IDCC (badges). The most effective way to combat these destructive elements is to have a clear, comprehensive, well-practiced response plan in place. As many of the communities in the far north are First Nations, coordination with the federal government is crucial.
Two communities falling within the focus area have road access (Mishkeegogamang and Pickle Lake) and there is a rail link to one municipality (Moosonee). However, the evacuation of multiple communities due to an area-wide emergency is likely to require out-of-area movements for hosting, particularly when the goal is to keep families and communities together. The size and demographics of the population are significant factors in determining how to conduct an evacuation. This would include: scheduling such that staff do not become overly fatigued by the operation and providing as much advance notice of scheduling as is possible given the nature of the incident.
In addition, up-to-date contact lists should be maintained by all organizations for use in an emergency. Alternate technologies that may be utilized in an evacuation include satellite phones and amateur radio. They should also be identified to the host community as resources that may be called upon to assist evacuees.
This mitigates the risk of families being separated and makes the return of evacuees less complicated. Evacuation liaisons also assist with creating manifests and determining the order of the return of evacuees in consultation with the Chief, Head of Council, or appointed person from the home community.
Once a flight manifest is prepared, it should be sent to the PEOC, which can in turn forward it to other organizations that require the information. Receiving the information in advance can help ensure that needed services are delivered quickly. In this situation, evacuations may need to be prioritized and contingency plans implemented. While the Standards provide guidance on hosting First Nations, they may also be applied to municipal or unorganized territory evacuations as they pertain to hosting arrangements. While agreements may exist between EMO and a host community, the community retains the option of not hosting during a particular evacuation. Emergency planners should assess proposed facilities based on location, capabilities, capacity, accessibility, and resources, as well as how they would route evacuee traffic.
Municipal departments involved in the development of the host facility plan may be able to provide resources to support the set-up and operation of a host facility. Registration involves creating a municipal record, which is covered under municipal privacy legislation.
Since the degree of damage will likely vary within the affected area, it might be beneficial to initiate a phased re-entry process. In most instances, people are returned in the reverse order of when they were evacuated (i.e. As with the initial evacuation, numerous resources, especially personnel and transportation related resources will be required to return evacuees to their home community. It also shows the various partners likely to be involved in an evacuation, broadly reflecting the actions that fall within their jurisdiction.
The guideline presents evacuation planning concepts that may be applied for various scales of evacuations and sizes of municipalities.
The plan also sets out the procedures for notifying the members of the Municipal Emergency Control Group, municipal and other responders, the public, the province, neighbouring communities, and as required, other impacted and interested parties, of the emergency. Decisions should be made on the review and revision cycle of the plan, and who is responsible for it.
Evacuations are often multi-jurisdictional activities, making extensive coordination amongst numerous departments and governments necessary. More research and analysis will likely be undertaken in the pre-planning phase than is reported in the plan. Sectors may also be established by using census or enumeration areas, or natural geographic barriers. The nature of the contaminants will vary and different contaminants may require different approaches to decontamination and treatment. As a result, hazardous materials (HAZMAT) procedures should be incorporated into the evacuation plan. In such scenarios, sheltering in place must be considered as a strategy for protecting public safety (see the Shelter-in-Place section 2.5).
A partial evacuation is most often internal – that is the evacuees are hosted elsewhere within the municipality, rather than being hosted in a separate municipality. Decision-makers must be willing to make decisions with whatever information is available at the time. This will require intensive effort by emergency management personnel to coordinate, transport, and shelter the affected populations, and will place greater demands on staff and resources.
If these sites are located on evacuation routes, those routes may be unavailable, and alternatives will need to be identified. Partners that could be involved include the local police service, Ontario Provincial Police, Ministry of Transportation, municipal transportation departments, etc.
Given the potentially large numbers of vehicles that will be accessing the roadway network at the same time, it is important to consider what can be done to increase the capacity of roadways.
If possible, transportation staff should employ traffic modeling to test the routes and tactics to be included in the evacuation plan. Assembly points are typically well-known landmarks that have the capacity to handle large numbers of people, have bus access, and an indoor sheltering area. As part of the planning process, planners should estimate the number of evacuees that may require shelter compared to those who will make their own arrangements. If shelters are run by another organization, it is advisable for municipal staff to work closely with shelter operators to provide regular updates on the emergency situation and for the municipality to be aware of the status of evacuation operations. Significant evacuee populations may be mapped against the proposed evacuation transportation and sheltering network to determine projected demand levels on their chosen travel routes.
The person responsible for maintaining the notification list for internal personnel and external partners should be clearly indicated. Determine the population requiring evacuation based on the type of evacuation required, the delineation of the evacuation area, and the population statistics compiled and analysed during pre-planning. Public alerting may be the responsibility of the Community Emergency Management Coordinator, the Emergency Information Officer, an Evacuation Coordinator, or other as identified by the municipality and outlined in the plan. The agreement should also define the anticipated costs or fees associated with the delivery of the services. Evacuation operations will remain under the overall direction of the Municipal Emergency Control Group. As with the initial evacuation, numerous resources, especially personnel and transportation related resources will be required to successfully return evacuees to the affected area.
This plan also sets out the procedures for notifying the members of the Municipal Emergency Control Group, municipal and other responders, the public, the province, neighbouring communities, and as required, other impacted and interested parties, of the emergency.
Mobile Solutions® software and hardware systems are available to purchase through Elliott Data Systems or a number of business partners located throughout the United States. This plan supports the activities being undertaken related to mass evacuation planning for ministry and community emergency management programs. There are two municipalities that fall within the focus area (Moosonee and Pickle Lake) plus more than 30 First Nation communities.
This is facilitated through liaison that may be in place between OIC ministries and federal departments - for example, between the Ministry of Health and Long-Term Care, Health Canada and Local Health Integration Networks (LHIN).
Alternatively, the Chief of the First Nation, Head of Council, or an appointed person may decide to conduct a complete or partial evacuation based on an assessment of the threat to area residents. This approach minimizes potentially having people in harm’s way and enables a more controlled evacuation and optimization of resources. Where possible, identify the positions, rather than individuals who may be involved in the operation. Notwithstanding this recommended practice, a host community’s capacity may be such that it is unable to accommodate an entire community.
In the event that the list of potential host communities is insufficient for the size of evacuation pending, the PEOC will solicit additional host communities.
Details on the set-up and operation of the shelter should be provided in the community’s emergency response plan.
Each municipality has the responsibility for managing the record in accordance with the applicable legislation and their municipal policies.
The Chief of a First Nation, Head of Council of a municipality, or appointed person, will decide when to allow evacuees to return to the community. The detail required in a Municipal Evacuation Plan may vary according to the needs of the municipality.
The plan should identify lead departments and considerations for the development of incident-specific plans (Incident Action Plans). They may have little or no time to wait for additional information because any delay may have a significant impact on public safety.
Emergency responders may require personal protective equipment, as responder safety will be critical.
In cases where the transportation network is severely restricted by such damage, sheltering in place may be a safer short-term alternative. This will provide data to help quantify the benefits of different strategies and support an informed decision as to the best ones for the particular region and transportation network. Pre-identifying sufficient assembly points in relation to the transportation network and evacuation routes will allow these locations to be incorporated into the evacuation plan. In addition, planners should consider special needs that may need to be accommodated within a shelter (e.g. A clear and succinct notification process must show who is responsible for making the notification contacts and list the primary and secondary notification methods.
List details of the population to be evacuated including numbers of evacuees and special requirements.
It may be necessary to establish agreements with other communities when an emergency is threatening or occurring if mutual assistance agreements are not in place or may be insufficient to address the emergency.
If the municipality contracts registration to a third party, the municipality is still responsible for disclosure of the evacuee information. This plan also identifies lead departments and outlines considerations for the development of incident-specific plans (Incident Action Plans). Elliott and their Certified Solution Partners are trained and certified to provide professional services including consultations, user training and technical support for Elliott Mobile Solutions® identification and accountability systems. It draws linkages to various hazard management plans and procedures developed by ministries. The exact population at any one time is difficult to report as people who are recorded in the census may be away from the community and some who are not recorded may be in the community. Unorganized territories, fly-in lodges and camps, and mining operations also fall into the plan area.
The seasonal roads cannot be relied on for evacuation operations given the short and sometimes unpredictable length of time that they are available. Local populations often provide the best information on the threat to their community and the region. Where an entire community may not be hosted together in close proximity to the home community, and if the situation allows, the community’s preference should be discussed with the Head of Council, First Nation Chief, or appointed person. The primary reason for returning the most vulnerable people last is to help ensure that support services are in place when they return. By providing information about planning techniques, strategies, and tactics, the guideline aids emergency management staffi in determining what information should be considered when creating an evacuation plan. The Provincial Emergency Operations Centre (PEOC) should be notified of an evacuation as soon as possible.
For example, there may be people staying at fly-in lodges that do not report year-round population.
This guideline aligns with the Template for the Development of a Municipal Evacuation Plan (Appendix 1). Similarly, there may be community events that draw tourist and other visitors to the community.
It may, in the event of a blizzard or large-scale power outage, simply require that everyone should stay put and wait for the crisis to pass. It may also require aggressive action on the part of facility staff (for example, to put out a fire or resolve a medical emergency). Consider the large-scale disasters that you selected in the previous chapter-which ones would require evacuation, and which ones would have you sheltering within the facility?On the next page, you will see a completed disaster response plan that uses the template found in Appendix H.
This space is for breaking down, in as much detail as possible, the steps that you, your staff, and youth will take in response to the disaster at hand. The answer to the big question, in this case, is to remain in place—the staff and youth will take shelter in the facility safe room. While the on-duty support staff take responsibility for moving youth there and handing out critical supplies, the director (or lead staff person) takes responsibility for turning off the gas, closing exterior doors and windows, and shutting off lights.
Once the entire facility population is in the safe room, they use their battery-powered radio to listen for weather updates; when the all-clear is announced, they leave the safe room and check the facility for damage. If the facility is no longer habitable, the local or regional evacuation plan comes into play.Below the procedures area is a space to list the critical supplies and resources that the specific disaster scenario demands. Since there is a possibility that an evacuation will be necessary in the wake of a tornado, this plan calls for distribution of all the facility’s Go-Bags. The first aid kit, if not already in the safe room, would be brought there as well, in addition to extra flashlights and a battery-powered radio for listening to weather updates as they are broadcast.The area below the supplies and resources section is for listing emergency contact information that applies to the specific disaster scenario. For example, a response plan for a medical emergency might list the local fire, rescue squad, and police emergency numbers. Since the only real response to a tornado involves sheltering and riding it out, there is no number listed here.The final area on the form is for detailing the recovery processes that will help return life to normal when the disaster is over. Review everything you’ve done so far and consider your facility, your resources, and your staff. No one plan can account for every possible nuance of every disaster—the best you can hope for is that, by taking the time to anticipate your response, you will be prepared to handle any situation when it arises.
But take a few moments now to walk through the fire response plan above.Obviously, the answer to the big question here is evacuation. The first step requires the person responding to the fire to pull the fire alarm, which is the facility’s signal for an immediate building evacuation, the plan for which is referenced in the procedures. This plan, already designed, specifies who is responsible for gathering needed supplies, what the procedures are for getting to the rally point, and so on.Next, the responder must evaluate the situation.
Depending on the extent of the fire, he or she would either attempt to extinguish it using a portable fire extinguisher (step 3) or seal off the affected area to help prevent the fire’s spread to other parts of the facility (step 4). Make additional copies of the disaster response plan template (Appendix H) and begin drafting response plans for each one.

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