Collaborative platforms have enabled educators to create online learning environments where students can benefit from sharing ideas and communicating with each other, their mentors and external organizations. Mind maps are an excellent method for individuals to graphically represent and structure ideas or thoughts.
Mind mapping can be implemented for collaborating and brainstorming, it gives students a platform to work simultaneously and a facility for learning together. Using mind mapping for collaboration presents students with the opportunity to share ideas with peers and to think creatively through social inspiration. The video below is an example of multiple users collaborating on one map – they are creating an IKEA shopping list for their office. The next time you are assigned a group project in school or college I would encourage you to use a mind map from the beginning.
Once this has been completed you will have very quickly created a project plan and a great starting point for the project. Some of the mind mapping software providers also support smartphones and tablets meaning that members can literally participate whenever or wherever they may be!
Online collaboration is becoming ever more important and is being used by businesses all over the world to increase productivity and creativity. New online collaborative tools are emerging every day with numerous platforms for saving and sharing files, conducting meetings and managing projects. Online collaboration tool increases the speed of work we are doing by changing the way which we follow when implementing the result.
During the last 3+ years we have successfully managed to work on several projects using only free online collaboration software (we switched to some paid plans though over time).
As we are all tech junkies, we own quite a few pieces of technology, including multiple laptops, tablets and smartphones.
If you aren’t using Dropbox for teamwork, you should definitely consider doing it immediately. It is as simple as creating a new folder on your computer, putting files in there and sharing a link with your friend or co-worker.
Make sure to check out our post about unusual ways to use Dropbox and how to get more Dropbox space for free!
FYI, I’m not getting paid for what I am about to say about this wonderful piece of software. So yeah, we tried Slack… It is probably one of the best ways for teams to communicate with your team members. With this communication tool you can get all your different conversations sorted into different “channels”, you can integrate tons of services and so much more! After switching from Skype to Hangouts, we have noticed that we are somewhat limited by our main communications channel, which is chat. If you have a very large team with many departments and sub-departments, you should probably have a look at Slack’s Enterprise plan, which is supposed to launch in 2016 for the general public.
The new Google Hangouts are great to keep all your communication in one place and synchronized.
The quality issue was already addressed by Google in 2013, but only now the big G made an actual move to improve it. As the projects got increasingly more complex, we decided to switch from Trello back to Asana. Asana is a nifty task and project management tool, that works especially great for remote teams with a complex project setup. Hey Mike, We have used quite a number of different collaboration tools, both free and paid. Do you know if it is possible to work simulataneuously on the documents in Dropbox to avoid multiple versions of same document updated by different people?
I love that not only is it great for video (which is nearly impossible to find these days), it handles everything else with ease. I’ve found it to be the perfect solution for many of my creative workflow obstacles, and I really think other creatives would benefit from it as much as I have. I’ve been using Arc 9 to manage all my creative projects, especially ones that require direct client interaction. ProjectForum is a wiki software that runs as a server application on a central server or your own computer, running any operating system. Seesmic is an asynchronous video messaging system founded by Loic Le Meur, that you can use pretty much like Twitter.


Kaltura is an online service that you can use to create videos collaborating with other people.
Openomy is an online file hosting system that lets you store files and access them from any computer. ManyCam is a free software for Windows that lets you use your webcam with multiple collaboration applications.
We now have the ability to easily and freely share all file types using different cloud based platforms. It is a very valuable tool which can be used for project management, creating to-do lists, idea generation, planning articles or papers. Introducing mind mapping to students is a great way to encourage group participation and when managed properly will generate great results. I have made a list of some of the situations where mind mapping can be used as a solution for online collaboration.
Following the principle that two brains are better than one many companies are taking advantage of new software being made available to them.
These tools not only allow us to work from 3 different locations, but also to be more productive and stay organised.
But switching from a regular day-to-day work-flow to a complex and expensive project management software is very difficult to do. With this little software, we are able to have access to all our documents, files, articles and everything else. Now, if this person accepts your invitation to the shared folder, all the stuff that you add to it on your end will magically appear on the other person’s computer! Check out the Dropbox Enterprise page for features, benefits for your team and how the Enterprise plan compares to Dropbox Business. With Google Docs you can do that very easily; This tool allows you to create online documents, presentations and spreadsheets.
The beauty of Google Docs is not only the fact that all your content is automatically saved and stored for remote access from any device, but it can also show you a history of changes made to a given document, it’s easily sharable and it’s absolutely free! Slack Enterprise gives you access to multiple teams, as well as additional security features, analytics and company-wide billing solutions. It’s still widely used as a chat client in the business world, mainly due to the fact that it integrates with Gmail for the search history and contacts import. With the latest update people should see a significant increase in video conferencing quality, along with a simpler and cleaner interface for the web client. After trying them we didn’t really feel that these tools were making our lives easier.
The experience is exactly what you would expect from an app, with many features taken from the system it runs on. For me, personally, the amount of tasks and sub-tasks across 10+ different projects was difficult to keep track of with a card-based system, but that’s only my personal view.
Right now I use Asana as my personal to-do list, because it consolidates all the tasks assigned to me personally across projects and teams, and sorts them by priority!
Additionally, one may even deploy on premise RHUB online collaboration appliances in order to conduct webinars, web meetings, web conferences, online meetings etc. From my experience, smaller teams (3-4 people) with relatively small projects can stick with the free ones above. It is a great online collaboration and project management tool that makes handling work easier, faster and better. On the end of the day every team member receive an email which he answer and then on the begging of the next day whole team receive a summary of what’s going on. It’s a client approval tool we just launched to help producers, designers, and project managers get fast feedback and sign off on work. It’s definitely the easiest platform to use because, it combines all the best features of traditional collaboration software that was mentioned above like; basecamp, vimeo, and dropbox, into a single web application.
It’s definitely the easiest platform to use because, it combines all the best features of traditional collaboration software like; basecamp, vimeo, and dropbox, into a single web application.
Whether you need to share your very large files with someone else, manage your on-going projects with your team, or simply collaboratively sketch and annotate together the same diagram, we have got some interesting tools for you to check out.
Once installed, it allows you to easily create workspaces where your team can share files, discuss and review ideas, documents, schedules and project status. You can easily create spaces, where unlimited numbers of people can message with each other, assign tasks and share files.


After you create an account and start a group, you can invite people to join you, and start creating pages, sharing files, add YouTube videos, engage in discussions and more. You can create hosted whiteboards, which you can embed on your website or use on a public URL, where people can draw, add images and shapes and instant message with each other.
Anyone who is registered, can post a video message about anything, and people can then start adding video replies to it. Users can choose topic, pick a look for the Kaltura page, and invite friends to contribute video, music and photos to it, and even edit, remix and annotate it together. After you sign-up for the service, you can upload any file, with a total size limitation of 1GB, and create a permalink for any file you add, so that anyone can access and download them. ManyCam is able to create virtual webcams that stream data from the real camera, so that it can redistribute it on more instant messaging or videoconferencing tools, so that you can have more conversation, in multiple places, at once.
People working collectively on a project or assignment no longer need to be in the same room or even in the same country for that matter. Collaborating online has many benefits in education but it is also very important that students are prepared for such working environments after their studies. Not only can files be stored and shared on the cloud but you can also see and watch how the whole thought process evolved and how a conclusion was formed or how a plan was made.
Any file, which has been uploaded to those folders, can be accessed by every person on the team with access to it. With Slack you can get all of that in-stream, so you can discuss with your team who will take over the latest bug or task. So, if you schedule a remote video call, all you need to send over your Skype username and you’re good to go. The video quality can be bad at times, but I usually have a great experience when it comes to video conferences with Hangouts.
And, as those who work on multiple projects at the same time know, one of the most difficult things is to prioritise.
It’s a latex environment in the google docs style, perfect for every student or people who writes papers or other documents which should look professional. But when it comes to more complex projects with lots of dependable tasks using tools like this might come in handy. Unlike some other products out there, ours was designed to get fast approval and was built from the ground up with this purpose.
I am still most impressed by the features available for sharing, which instantly turn projects into fully branded presentations.
You can choose whether to follow all public videos, or subscribe to the ones you are interested in. Since most companies offer some level of service for free, it’s easy to just signup for all of them and use each for their strengths. The purpose for this is that everyone can see what the other is doing, progress can be monitored and meetings can be easily scheduled to suit everyone. And because each collaborator can add to a mind map simultaneously no one person can dominate the direction or outcome! It was originally developed for cpa’s so definitely worth a try for people in the financial industry. For people having many meetings like most of white-collar professionals, a good note-taking feature is a must-have.
You can invite clients (via email) to view your work in customized private portals, with annotation tools that encourage both written and visual feedback. The cool collaborative feature is that you can use Seesmic to power your own blog site comments, allowing people to comment back with their own video clips.
Other services offer document specific cloud storage, such as Neat Receipts for mobile and desktop scanned image storage and access. Web-based file sharing systems typically require manual uploads and downloads without the convenience of click and drag management for copying and moving files. All of these combined make sure that your learning curve is as smooth as possible and you won’t get a headache while using it. More generally, I think all-in-one apps like Beesy are the best tools if you want to get more productive.



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