These are the type of  Excel’s basic  data analysis tools  questions that students of our online Excel training Course “Workplace Excel” have asked us over during the  year. Here we are going to provide solutions to the most  common of these  questions,covering the subtotal tool, the advanced filter, Goal seek and Excel’s scenario Manager.
To dynamically choose a specific item from a list , one option is to use  the CHOOSE Function. Even the search is difficult, and many times, you have to move or change things to find what you are searching for. If a cell contains a formula, the result is shown as text in the field and it is not editable. You can click the Delete button to delete the currently displayed record and the Restore button, to restore the record in its previous status, discarding any changes you made. There is no a standard icon for this command in Excel 2007 and 2010, as was in Excel 2003 (Form command). In many cases, standard filtering in Excel is enough to achieve your goal, especially as the AutoFilter feature gives many options. But if you run against standard filtering limitations, you can use the Advanced Filter tool. You can extract a copy of the rows matching your criteria and place them in another location.
In the following examples we will use a worksheet database (not a table) to show the different options of the Advanced filter. Before you can use the Advanced Filter, you must set up a criteria range, that is a range on a worksheet holding the data that Excel will use to filter the table. Consist of at least two rows, the first of which must contain some or all headings from the table. The second and the other rows (if are more than two) must constist of your filtering criteria. In the following example, the criteria range is placed above the table and has only one row of criteria. The fields in the row of the criteria range are joined with the AND operator, so that, after applying the advanced filter, the table will show only the rows in which the column Bedrooms is 4 and the column Pool is TRUE. The List range is the range that contains the data to be filtered, including the headings row. If your active cell is within the range you want to filter, Excel guesses the table range, but you can change this if necessary.
A table is a range in a sheet,  specially designated, the data of which is related in a specific way. If your range has column headings, Excel uses these headings as the table headings, that include drop down controls; otherwise, it inserts generic column headings with drop-down controls. In a table, each column heading contains a button which displays a drop down list with filtering and sorting options, when clicked.
The cells in a table contain background color and text color formatting, applied automatically by Excel.
Tables support structured references, so that formulas can use table names and column headings, rather than cell references.
If you create a chart from a table, the chart series expands automatically after you add new data in the table. Although you can always make changes and modify a table, planning the organization of the information and structuring the layout of your table is important and makes the conversion easier. Although you can create a table from an empty range, most of the time you will have a range of data and then you will convert this range into a table. But when your table has a filter applied and then you use AutoSum, Excel inserts the SUBTOTAL function instead.
The SUBTOTAL function ignores the invisible rows and takes into account only the visible ones.
The name of the SUBTOTAL function is misleading, because this function does much more than addition. Change your filter(s) to see the SUBTOTAL function as it is adjusted to display the total for the visible each time rows. But take into account that SUBTOTAL behaves more or less differently with the different functions. When its first argument is greater than 100, the SUBTOTAL function does not include data in rows hidden manually. To add to the confusion, if a row is manually hidden in a range that already contains rows hidden by a filter, the function SUBTOTAL treats the manually hidden rows as filtered rows. After that, the SUBTOTAL function can't tell the difference between manually hidden and filtered rows, and behaves the same either it has a first argument less than 100 or it has a first argument greater than 100, and removing the filter, the SUBTOTAL function shows all rows, even the manually hidden ones. The SUBTOTAL function ignores any cells that already contain a formula with a SUBTOTAL function in them, producing an accurate grand total in case of a table with many subtotals and a grand subtotal row.
There is no need to use manual formatting ( e.g change the font color) for SUBTOTAL rows, GROUP and FILTER results. Subtotals have been made for each customers and an automatic text of “Customer name + Total” is inserted in the subtotal rows. There may be cases when you need to calculate subtotals on multiple fields instead of just one field. For instance see figure 1, which has the data of customers who placed orders during different months. It is very important to have the data sorted in accordance with the requirement of subtotals.
If you have two tables which both contain a common column (an Identifier column), then you can join up the two tables, using the VLOOKUP function. You have a second table that contains the list of test scores for all these students, showing their names and their scores.
You need to create a table with all test scores showing also the students IDs and gender, so you add a fourth column at the end of the first table, where Excel will fill in the scores. The table with the lookup table in column A of the second table, using absolute references, so that to be easy to copy the VLOOKUP formulae to the other rows. The 4rth argument here should be FALSE, so that Excel will give the results that match exactly the look up criteria.
G?al See? іs a great tool when you need to ?btain а specifiс end result but yo? are not s?re of t?e startіng value. Fr?m the spreadsheet аbove, Excel ?as c?anged Cell B2 and гeplace t?e 6 wіth а 7, the rig?t answer. Click on t?e What If Anаlysis item аnd select Sсenario Mаnager from the tool group and click. Tyрe B7:B9 in t?e Changіng Cells boх in order t? red?ce t?e F?od Bill, the Clothes Bill and t?e Phone Bill.
Click OK and since we don’t want аny vаlue t? chаnge іn t?is fіrst scenari? јust cliсk OK ѕo t?at we сan be taken t? the Scenario Mаnager box. T? displa? t?e first vаlues, cliсk ?n the Orіginal Budget to highlight it and clic? the Sh?w button. Secondary DataMost farm to school program evaluations can benefit from including existing data, which is also called secondary data. Most school districts must adhere to educational achievement standards, developed by the district, the state’s department of education, or through the national common core.
These types of existing information can persuasively articulate the concrete activities of your program.  They can also demonstrate the nature and quality of your program, as well as how many students, teachers, parents, etc. School district wellness policies, sometimes found as part of a coordinated school health program, can be a good place to document policies that support your FTS program.  These policies can also demonstrate how your FTS program has made substantive changes in your district’s wellness program. After identifying the types of information likely available, the best way to access that data is to approach the teacher, principal, or district administrative office early in your evaluation planning.
If you are not able to recruit key data stakeholders to on your FTS team, the next best option is to explain the purpose of your evaluation to the stakeholder. For a quantitative study, you will want to consider the purpose of your evaluation to decide what type of data to sample as well as what kind of sample to take.
Several different techniques are available for selecting samples for information rich cases. Homogeneous sampling: In contrast to maximum variation sampling, homogeneous sampling selects individuals according to a narrow set of common characteristics. Snowball sampling is a recruitment technique in which research participants are asked to assist researchers in identifying other potential subjects. Tip: Regardless of the strategy you choose in either quantitative or qualitative sampling, you should document it. Data Collection PlansIt is important to outline the data collection steps and have a system for tracking your collection efforts so you can memorialize these efforts for future researchers or examine by stakeholders. A survey asks a series of related questions to your target sample to gather information on your program.
Work with appropriate partners to distribute the survey, such as principals or Parent Teacher Associations.

Make sure you have specific plans for how to engage the principals, teachers, producers, or others whose buy-in you need to implement your survey findings. Tip: Implementing another survey with students can be a hard sell in schools that are already overwhelmed with requirements. Sometimes more in-depth interview data collected from key stakeholders can be more helpful than the data you can collect in a survey.
Focus groups are a great tool for in-depth discussions among a small group of stakeholders. A multiple choice question can be set up to allow only one answer or, as shown below, to allow the respondent to select multiple answers.
Quantitative Data AnalysisQuantitative data analysis can be intimidating if you do not have training in research or statistics. Online survey programs like SurveyMonkey are very useful not only to collect data but also to analyze it.
This means that while you do not need an involved research partner who knows how to analyze data, you will need to take time to review the results that SurveyMonkey can generate for you and decide which ones are the most helpful. Qualitative Data AnalysisQualitative data can be overwhelming in the sheer amount that is collected in each interview, as well as how to make sense of it. To analyze text that you collect, whether through interviews, focus groups, or surveys, you begin by reviewing the notes or answers to a survey.  Your objective is to identify the key themes. You can sort and reassemble your data by the codes, thereby discovering if there are certain perspectives more likely to be articulated by, say, garden leaders than the teachers using the gardens. You can look at the relative weight given to certain types of themes (shown in percentages) overall or by subgroups. In SurveyMonkey, you can create coding categories and assign one or more category to an answer.
Word clouds are a fun and easy way to represent ideas that show up frequently in your interviews or focus groups.  Several online sites can create these word clouds for free.
Online TrainingWebinar #4: Collecting and Analyzing Data covers data collection options, research designs, sampling strategies, and methods to analyze data specific to quantitative and qualitative methods. Although Excel’s long list of functions is one of the most enticing features of Microsoft’s spreadsheet application, there a few underutilized gems that enhance these functions. Suppose that you want to take out a mortgage loan to buy a house and you are concerned about how the interest rate on the loan will affect the yearly payments. Using Excel’s PMT function, you can easily figure out what the yearly payments would be if the interest rate were 0%. The cell at A2 represents the yearly interest rate, the cell at B2 is the length of the loan in years, and the cell at C2 is the amount of the mortgage loan. Many people in this situation would simply start typing numbers in cell A2 until the figure in D2 reached approximately $6,000.
Begin by clicking on the Data tab on the Ribbon and locating the What-If Analysis button in the Data Tools section.
Click the OK button and you may notice that Excel flashes a bunch of numbers in the respective cells until the iterations finally converge on a final number. This analysis tells us that in order not to spend more than $6,000 per year on a 30-year, $100,000 mortgage, you need to secure the loan at no more than 4.31%.
Excel’s What-If Analysis Goal Seek tool is a powerful complement to the various functions and formulas found in the typical spreadsheet. About Help Desk GeekWelcome to Help Desk Geek- a blog full of help desk tips for IT Professionals. For ensuring that you have no risks with your career, job safety analysis is a very useful technique which reveals you any potential threat to your career by careful analysis. With this deduced outcome, it eventually becomes easier for you to overcome the short portion and make it safer for your future. In daily professional life, there are numerous such factors which have to consider in order making sure that you are safer at your organizational position.
For a safer and active working environment, availability of all relevant facilities and preventing measures is necessary. Once you are done with these prominent objectives of the analysis, it clearly becomes your hand on task to avoid any such thing which can lead you to struck position. If you are working for a large organization, it is not easier to conceive all relevant perspectives of working and considering everything on the parallel notes. These templates are much beneficial and time saving along with perfection in their purpose. Even if you don’t know what should be the format and setting pattern of data in the template or else you are confused about where and how to start composing the template, you can get hundreds of free sample templates online. Use this Microsoft Excel model to create a Weibull distribution plot of equipment failure data like the Weibull plot shown below.
With the model we can see that if we continue with current tyre purchasing specifications and site usage practice and do nothing to improve tyre reliability, then by the time our new tyres do 30,000 km about 5 percent of all the blow-outs will happen.
This Weibull Excel modelling tool was developed by Howard Witt, a professional reliability engineer with over 25 years hands-on industry experience, including nuclear facilities and industrial process plants.
If you are not satisfied with your purchase we will promptly and pleasantly refund your money in-full with no questions asked. Because it is unknowable how applications will be used, their Developer and Lifetime Reliability Solutions take no responsibility for correctly modelling the situation, or for the outcomes of using an application.
It is recommended that you understand well the theory behind the application you use, so you can confidently judge whether it applies to the situation under investigation and if its output is sufficiently accurate in the circumstances. The only exception is when you use calculated criteria, which can use an empty heading row. But you should place it above or below the table, since Excel may hide some of the rows that are occupied by the table when filtering, resulting in hiding  your criteria range after filtering. That means that if you enter a formula in a cell, the formula is propagated automatically to all cells in the column. If you don't use a table, you have to edit the chart series manually (or to use a few tricks) to update the series when new data is added.
If your headings are lengthy, use the Wrap Text format so that you don't have to widen the columns to see the headers.
For example, if you create a contacts table, each row will contain the data for a single person.
Excel will accept empty rows in a table, but this will affect the sorting and filtering of the table.
Of course if you remove the applied filter, the function will show again the total for the currently visible rows.
This argument is mandatory and must be the numeric value that corresponds to the desirable function. When its first argument is less than 100, the function includes data in rows hidden manually, but excludes data in rows hidden using filtering or an outline. Excel provides a very simple tool for formatting the visible cells which may be produced by SUBTOTAL, GROUPs or FILTERs tool. Now we may need to calculate subtotal of orders placed by each customer as well as calculate subtotal based on the month in which each customer placed the order. If you set it to TRUE, then Excel would return results that almost match your criteria, and this is not of course what we want in this case.
Before you collect data, you need to have a sampling strategy, which will depend on whether you are collecting quantitative or qualitative data.
You may want to use educational standards to show how your farm to school programming is helping children meet their academic goals. There are many reasons for recruiting different people to be on your evaluation team (see Step 1), but one of those reasons is to have access to existing data. In your farm to school evaluation, you likely will be interested in learning about some very specific outcomes. The rationale for maximum variation rests on the idea that any patterns that emerge across a diverse set of individuals will be valuable in describing experiences that are common to most individuals.
This is most often used in selecting participants for focus groups who can speak to a specific set of variables to be measured. You ask a participant to identify other people they believe would provide important perspectives about the school garden, for example.  You could specify that each person to be included identify someone who either holds a different perspective or had a different experience than their own if you are interested in maximizing diversity. This information about your methods can be either incorporated into the final report or as supporting documentation you share upon request. Include how you will collect the information, where and from whom you will collect it, and how you will analyze it. This may change your steps, as a paper survey needs a method for collecting the completed surveys, while an online survey requires having access to email addresses. You may find it easier to develop buy-in if you can tie your outcomes to state health and wellness standards (see Appendix C) or include questions about related issues that principals and teachers want to know. Only use a focus group if someone involved with the evaluation has strong facilitation skills and you have a second person available to take detailed notes. More importantly, the choices on this question provided more nuanced information about their farm to school needs and readiness.

To facilitate quick and consistent data collection, the survey has the full verbatim language that an interviewer uses when talking to the respondent. You should always give the option of “unsure” or “not applicable” or “no opinion” on scale questions. But most evaluation data you will collect can tell you a great deal by just looking at the frequency distributions of the answers or reporting a mean (average) score from a scale.
These types of questions can best be analyzed by counting up the number of respondents who answered each of the options. Even if it makes more sense to collect data through paper surveys, you can enter the responses you receive into the online survey program and run a summary report. Too often qualitative data is simply used to pepper a report with quotes that demonstrate a point the writer is trying to make. If you have gathered a lot of qualitative data, then you will want to use tools that will help you sort through the data. Until recently, such software would have been expensive.  But one affordable option now available is an online service, DeDoose, which charges a small monthly fee for only the months you actually use the site. It can be interesting to discover that certain groups talk frequently about one thing but others rarely mentioned it.
Then you can display the data by listing the categories  to show the relative frequency of the code.  Below we can see that “culture of healthy food” was the most frequently mentioned comment for this set of interviews.
The part discussed here is the powerful Goal Seek feature that lets you work backwards from a function and determine the inputs necessary to get the desired output from a formula in a cell. The amount of the mortgage is $100,000 and you will pay back the loan over the course of 30 years. Notice that the figure in D2 is negative since Excel assumes that the payments are a negative cash flow from your financial position.
Suppose you do some figuring and find out that you can afford to pay back $6,000 per year in mortgage payments. However, you can make Excel do the work for you by using the What-If Analysis Goal Seek tool. If you want to continue doing what-if analyses, you can try different combinations of numbers and variables to explore the options you have when trying to secure a good interest rate on a mortgage. By working backwards from the results of a formula in a cell, you can explore the different variables in your calculations more clearly.
There are easy to use safety analysis templates which help you in conducting the short process analytical process which analyze all your underlying circumstances and take a critical review of everything according to set standards and let you know if there is any lag on your part. Another aspect of consideration is to ensure risk free environment from any kind of physical damage and check if the setup is proper and well suited for safe working. This is the basic purpose of conducting a fair job safety analysis to consider all affecting factors and setup consequences of a workplace an make sure that you are not tightened with risk surrounding you. You will easily handle the future threats by adapting such strategies and mechanism of working which can let to safer side.
You have to use such tools which automate your working and let you feel burdened off from scattered data manipulation. Rather than you go with random documentation and get imprecise results, it is way more productive to conclude the matter in short period by adapting relevant stages. You just need to search for a catchy PM tool online and get the template for further customization as per your convenience. Put your component failure data into the Weibull model and watch it plot the Weibull curve.
It lets you use site specific historic failure information to conduct Weibull analysis of your equipments’ probable future operating lives, assuming the future will carry the same equipment risks as the past. When the fit is not close it means the Weibull distribution is not the form to use for the raw data and you need to find a better distribution shape for the situation (e.g.
He developed the Weibull Excel spreadsheet to make Weibull modelling of raw failure data fast and easy.
In which case the order will be processed and sent to you as an email attachment or a download link is provided once payment is approved.
This allows you to filter out some records, based on the criteria you enter, reducing the number of records you see using the Find Prev and Find next buttons. If you need to use formulae that perform calculations on cells outside the table, make these absolute references; otherwise, you will get unexpected results when you sort the table. And it guesses correctly most of the time; otherwise, correct the fields and then click OK. Once you have collected your data, it is time to conduct the analysis.  There are many free and low cost resources, well-suited for non-researchers, to help you collect and analyze your data. Farm to school touches on many subjects, including health and nutrition, math and science, literacy, and physical activity. Look at those you identified as well as the purpose of your evaluation (program improvement, information for stakeholders, or information for funders) to guide selection of sites and groups for evaluation. Focus groups are well-suited for deep and meaningful conversations but to get at that level your participants need to have shared experiences. Below is guidance on the steps for three of the most common types of data collection tools.
Telephone surveys are good when you need to get specific people or districts to participate.
You do not need statistical software to analyze quantitative data.  Both Excel and the online survey service you use can do basic counts, percentages, means, as well as generate graphics such as pie and bar charts. If you enter each survey into a spreadsheet such as Excel, with one line per survey and each column representing the answer to a question, it is easy to count up the responses. Not only does this under-utilize the effort your team and the participants put into the evaluation, it also underestimates what you could have learned by doing a more systematic review of the data. For most, this goes well beyond the level of coding you need to do or would want to do.  But a few of you may be interested if you have a lot of qualitative data and need specialized software to achieve your goals. You are now wondering what is the highest interest rate you can take on for the loan to make sure you don’t end up paying more than $6,000 per year.
Essentially, you will make Excel work backwards from the result in D4 until it arrives at an interest rate that satisfies your maximum payout of $6,000.
The By Changing Cell variable is the interest rate you want Excel to find for you so that the $100,000 mortgage will cost you only $6,000 per year. I graduated from Emory University in Atlanta, GA in 2002 with a degree in Computer Science and Mathematics. This analysis is used to verify the commanding environment of the workplace and make sure that everything is safe for self and other colleagues. Instead of working on each factor manually, you can create template which are fed with instructions to performance different evaluations automatically. Please print-off the Product Order Form and complete it with you product choices then fax or post it to us.
For example, if you want to see the records for a certain name, enter that name into Criteria, and click Next. The toolkit contains an Appendix that aligns farm to school outcomes to the Common Core to get you started on this task.  Showing how farm to school is connected to academic work provides a strong narrative and justification for how your program meets the educational needs of your students. Finally, when it is time to collect the stakeholder’s records, there will be greater willingness to provide those records.
For example, if you want to examine whether students have increased consumption of fruits and vegetables and you are particularly interested in the increased access and consumption for lower income children, then you would focus your measurement efforts on a school in your district that has a high free and reduced lunch rate.  While it would be nice to learn about changes in eating behavior among all students who have a salad bar with local produce, it is not necessary to find out about all your programs when your main interest is about a subset of students. It is also an opportunity to build a relationship with the respondent or create awareness about what your district or school is offering. By the end, you will have learned how to plan for and implement data collection strategies, and will have an understanding of some basic methods to analyze quantitative and qualitative data. The To Value variable is the amount you want the cell at D2 to be at the end of the analysis. In the image below the nine data points from worn mining truck tyres that blew-out before they could be changed straddle the Weibull reliability distribution plot. This information is valuable for maintenance decision optimisation such as when to purchase spares and when to bring the truck fleet in to fit new tyres to minimise production losses.
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Payment options for manual ordering are explained on the order form and must be received prior to shipment. This non-random approach is called purposeful sampling.  Within your purposeful sample, you may want to draw a random sample of children to survey or you may want to survey all of the children. YOU HAVE 24 HOURS TO DOWNLOAD YOUR PURCHASE.Please check if the download notification email goes to your junk mail folder. To use the automated payment system, just click the ADD TO CART button on each product page when you want to order.

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