Randy was interviewed by the Society of News Design (SND) in 2008 and the interview was published in the Design Journal, a magazine published for SND members. An excerpt of the interview was published on the SND Update blog, and is available to the public. Easy Sensory Slime Recipe for Play Family Day Care Educators & Environments #4 Creating Early Learning Spaces for Multi-Age Groups Family Day Care Educators & Environments #3 Outdoor Play with Children - The Garden Shop Family Day Care Educators & Environments - Part 2 Sight Word Play Using Natural Materials Family Day Care Educators & Environments - Part 1 Inviting Imagination into Outdoor Play with Facepainting Wooden Stump Geoboards - Taking Math Play Outdoors!
Let’s step back a little and explore what we as family day care educators actually need to do to ensure we are programming correctly and meeting the planning cycle steps as well as EYLF outcomes.
I discuss in this article how to find the system and documentation templates that best work for you, your strengths and personal learning style. This is by no means a comprehensive list, think of it as an overview to use as a launch pad for extension perhaps. If you want a print friendly PDF copy of this blog post for future reflection and guidance you can download a copy by clicking on the button below! I needed to try them out and see how it all came together before I was happy to move forward confidently.
I do a program for my own benefit first and foremost so it needs to work for me as well as to show how I am meeting regulations and EYLF outcomes.
You can download a completed sample of my current activity plan template by clicking on the image below. You don’t need colour coding, tricky symbols and complicated linking systems to demonstrate your planning for individual children and groups is focused on the 5 learning outcomes. Again work out what suits you and how you work rather than what you have seen others doing. Remember to take into account how often a child attends your service and their current needs. I then write in a date I plan to add this activity to my program template (and add this to the child focus box on my plan with a link to the obs date) and later come back and reflect on the planned activity briefly. I don’t have lots of little boxes that tell everyone I am linking to certain outcomes. I offer activities each day that I know will promote learning for each particular group but I also plan additional activities, intentional teaching opportunities and interactions that form the basis for individual development and learning. Click on the button below to download a free PDF print friendly factsheet of the information included  in this article for future reflection and professional development.
Thanks so much for your kind words, I always worry people will think I am trying to be a know it all with these sort of posts!
You have a lot on your plate Beth and I know every educator could certainly identify with you I think!
Thanks so much for your wonderful information and ideas, I’ve just started FDC and this certainly helps minimise the overwhelm.
That attitude may do more harm than good with so many prospects and customers concentrating on long-range planning. As levels of trust between a salesperson and a prospect increase, both parties are relieved of the pressure of constantly looking over their shoulders. Trust requires a degree of faith that others will act in the best interest of the partnership, and the process of creating trust must start with the salesperson. Customer Experience Insight, part of the Catalyst Media Network, provides the latest marketing, sales and customer experience news and information for professionals in the trenches. I know from visiting forums, emails through my blog and messages on my facebook page that many educators are struggling the most with the Early Years Learning Framework (EYLF) outcomes and fitting in their planning and programming. I think in their quest to understand and ensure they are meeting all requirements, educators are often trying to do more and more to show potential assessors and scheme coordinators that they are fulfilling programming duties. But it does ensure stress!  I firmly believe quality is better than quantity when it comes to programming. I will give you examples below of the documentation and strategies I personally use to meet those steps but please keep in mind that this is a system that works for me and won’t suit everyone.

Keep in mind that you are not just doing all this work just for a CDO, assessor or parent to see. Your activities will do that, your environment will do that, you parent communication and your individual child records and documentation will do that.
I take a lot of digital camera photos and find them a wonderful prompt when I get the time to sit and reflect on individual and group learning, interests and achievements. I know you already know the children in your care well and if I asked you what they are currently interested in, doing well, having some trouble with or asking questions about I know you could tell me so let that be an indicator of what you can record.
I don’t like to clutter my program or my individual and group observation forms with lots of links and reflections so I devised a separate form to tie my observations and planning template together. My documentation merely helps me plan activities for learning efficiently and effectively and helps to demonstrate over time the children’s ongoing learning while in my care. I really don’t know where you get the time to do all this AND look after your beautiful family.
I have worked in the FDC field for over 15 years and still am amazed at what people like yourself are able to do. It did take quite some time to put together so I really am so happy that it is helping some people as I know it can be such a daunting and time consuming process for some. If you visit this link you will see a post I did a month or so ago about parent communication and belonging that might be helpful? Thank you Jodie for all your help in this blog, I think this is the clearest anyone has ever explained the paperwork side of my job to me!! I know you had many suggestions in the educators forum so I won’t add a heap here but I do really think you should consider cutting your hours back or having one day off. Effective negotiators no longer concentrate on getting a deal or taking steps to get a better deal. The difference between negotiating a deal and a relationship starts with the goal of the negotiation, and continues with the process and tactics that are used during the negotiation. It’s a good idea for salespeople to focus on developing evolving and mutually beneficial relationships that create shared value, solve mutual problems and get both parties to a place of “we” rather than the usual “us vs.
To prospects, salespeople are unknown quantities, who have to earn the trust that leads to long-term relationships.
A customer may be manipulated into buying once, but there won’t be a continuing relationship until trust is established. It’s important to ditch actions that result in lost trust, such as promising too much or making commitments that can’t be met. They will always find ways to determine differences between what a salesperson is offering and what they are presently buying. One slip by a salesperson — a broken promise, a false claim, a breach of trust and a hard-earned customer may be lost.
Nyden is a recognized negotiation expert and author of three previous books on negotiation. Rather than simply regurgitating the day’s headlines, Customer Experience Insight editorial staff delivers actionable insights, helping marketing, sales and customer experience professionals understand what is and isn't working to grow their business and retain more customers. But you do need to read the EYLF and think about the activities and environment you plan and present to the children.
The idea of individual records is so that you can identify and note strengths, interests and goals.
Sometimes I don’t get to my observations until the weekend but a quick scroll through photos or the daily communication forms I write for parents prompts me to remember something I wanted to acknowledge and extend upon. You don’t need to be constantly writing and assessing or plastering sticky notes everywhere no matter what people might tell you! Would you be willing to share how you communicate with your families, as I’d Iove any suggestions and photos that you may have! I really like your ideas and they have given me more direction in my plans when I start my FDC.

Salespeople should know the prospect’s organization and industry and the unique challenges and issues it faces.
This allows them to plan and control the next phase in the buying process by addressing issues important to the prospect and building the level of trust.
Vitasek is a best-selling author and her articles have been published by The Wall Street Journal, Bloomberg and Forbes.
You just need to be looking and documenting when something really stands out to you over a period of time.
This might seem like too much work to you but it’s how I need to document to allow my system to be efficient, useful, show clear links, critical reflection and above all not waste my time. I have found that Microsoft work is quite time consuming when it comes to adding photos, and looking to do something quite similar but with ease! Going to follow your blog before stressing too much, see where your blog, info & support can take me.
It’s not enough for salespeople to have an intimate knowledge of the product or service being sold. It depends on the children’s emerging interests and our current learning focus and it is the ongoing learning that is important to show across all of your programming. The reason for observing and documenting regularly is to ensure no one child is being overlooked so don’t go overboard with the frequency .
Going to share my routine and a bit about how i fit things into my day soon so that might help a little.
They should also have a good understanding of the prospect’s competition and what can be done to generate a distinct edge for the prospect. A more appealing, well-thought-out sales approach may also be considered as a differentiator.
I’m not going to go through all the different methods as I’m sure you have explored most of  them already at length! Hopefully you will feel more confident to ask for clarification or support if you don’t understand their expectations though! I have worked as a FDC Coordinator and child care centre Assistant, Room Leader and Director so I have experienced all sides of the planning spectrum, requirements and associated meltdowns!. Decide whether it is a weekly, fortnightly or monthly program and don’t be afraid to go back and re edit areas that might not be working for you.
If you feel your scheme has this expectation of you then question it from an informed position, understand why you are doing them and explain your process. I simply tick the observation format I have used in the left column which might also include the daily reflections I send home for parents as they always include the children’s voices and moments of importance and learning.
What I can tell you for sure is that I have been on visits with assessors over the years and what they will look at first and foremost is your interactions and activities with the children, parent communication methods, the materials and resources you have in your environment, evidence of a strong commitment to outdoor play and sustainability, photos of previous play and learning activities and a clear planning cycle that works well for you and shows a pattern of children’s ongoing learning.
Use what you see each day and already know to inform your documentation and grow from there.
I then write a brief  analysis of the learning evident from this observation and then add a few ideas to extend on this skill, learning or new interest. Not pretty portfolios, reams of scribbled notes, fancy charts, colour coded programs and lots of ticked boxes. I tend to write more than I need to but it makes sense to me and only takes me around 15 minutes and then another 10 minutes to do the reflection and forward planning. Learn more about writing meaningful observations HERE Be able to explain your system and the reasoning behind it to others. Take the stress off your shoulders and get back to doing what you do best….helping children in your care to Belong, Be and Become!

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