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Author: admin, 12.04.2015. Category: Positive Thought For The Day

The following is a sample complaint letter about a defective product that was installed on a home. We were very happy with the service we received and your crew was very kind and professional. We ask that you send your crews back out to complete the job that was paid for, replacing the gutters that have detached and inspecting the remainder of the gutters for similar issues.
We look forward to hearing back from you in the next several days to confirm when you will be returning. Feel free to contact me at (123) 456-7890 to schedule or visit or with any questions or concerns.
There are many sample complaint letters in the Microsoft Office template gallery, under the category Supplier and Vendor Letters. Complaint about Repeated Order Errors - Review this sample letter if you are having issues getting the proper product delivered. Complaint about Service Contract - If you need help resolving issues with a contract, check out this letter. Complaint about Sales Representative - Having issues with annoying sales reps calling on your employees at the wrong time? Complaint about Installation Service - Another great example of how to deal with poor or incomplete services. Cancellation of Entire Order - Example of how to cancel a purchase order due to supplier delays. Dispute of Billed Amount with Lessor Payment - This letter shows how to address disputes in an invoice. Disclaimer: The content on this page is intended for educational use and not to be construed as legal or professional advice.


If you are not satisfied with a product or service, you can make your dissatisfaction known with a firm but polite complaint letter. You stayed at a reputable hotel recently but weren’t happy with the customer service you received. Subscribe to our feedSubscribe to our feed and get great lessons and tips delivered to your inbox.
Businesses rise and fall based on their ability to understand the experience and expectations of their customers. For example, many organizations will conduct a customer focus group to determine detailed expectations of customers. A customer comment card should be brief, to the point and focus on those things that are most important to a positive customer experience. The goal is to get the customers to fill out the form without asking them to make a huge time commitment to the process.
This is merely a survey card template that can be formatted on any word-processing software to customize for your organization. Comment cards should be anonymous to protect the anonymity of the person completing the comment card unless the customer wants someone to contact them.
Provide a stamped return address on the back of the card so they can easily mail the card back. If you need help formatting or customizing your card, go to Canva to create a fun and free design of your comment card.
Customer comment cards should be easily accessed by the customer.  Some common places comment cards are available are in waiting areas, on dining tables, business lobby or anywhere that a customer would naturally visit. When comment cards are in public areas, you can expect to get some cards returned that may not represent someone’s true thoughts, but may be a practical joke.  These can be easily identified.


Make sure you check your comment card boxes on a regular basis, ideally daily, so you have time to perform service recovery if needed. Create a database to track your comments so you can watch for trends over time that could identify a systemic issue.
Finally, this is one of many tools that should be considered when putting together a comprehensive customer service strategy.  Using all available tools can help ensure you are accurately hearing the voice-of-the-customer.
If you would like to learn more about customer satisfaction you might be interested in this book: Measuring Customer Satisfaction and Loyalty, available on Amazon. Enter your email below to receive FREE articles to help you manage your organization better!
Use our free letter of complaint template to help you write retail stores or service providers concerning issues you are having with their products or services. Here is a sample complaint letter that you can use as an outline for drafting your own complaint letters.
This template will help when writing complaint letters to companies to let them know of the issues you are having and to seek their help in resolving the issue. Developing feedback tools should start with an understanding of those things that are important to a customer and building a tool based on those expectations. Continue reading below for a free sample complaint letter, tips and links to other resources.



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