Every third Friday of the month, our Venturn Young Professionals (VYP’s) have a full day of training, as part of the VYP’s curriculum.
If you are looking at taking on a project manager role then you will no doubt be interested in seeing whether you already have the right kind of characteristics to make a good job of it. No matter what other skills and abilities you possess you definitely need to be able to organize your time in order to make the most of them. This isn’t a skill which a lot of us need to use very often in other jobs, which is why it can be one of the most demanding ones to pick up. You are unlikely to ever get given a piece of project work which doesn’t mean working with a team. You will probably be in meetings a lot of the time once the project really kick into gear, and you will be running a lot of them too I would imagine. Of course, the rest of the abilities and characteristics we have looked at here won’t mean much if you continually make bad decisions.
Email UpdatesGet the latest project management articles right in your inbox.Email Address *We will not share your email address with anyone. Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. Communication Styles (continued) Communication Nonverbal Behavior Verbal Behavior Style Description Pattern Pattern Aggressive Taking advantage of others; Expressive and self-enhancing at others’ expense. The Keys to Effective Listening Keys to Effective Listening The Bad Listener The Good Listener 1. The Keys to Effective Listening (cont) Keys to Effective Listening The Bad Listener The Good Listener 6.
In the morning, Jocelyn provided us with important information about how we communicate and how we can improve our communication.
It is the kind of role which requires a broad range of attributes so let’s check out a few of the main ones.
This means knowing what needs done at all times and then carrying out the relevant tasks in order of priority. When you become a project manager you need to get used to having to negotiate with stakeholders, end users and possibly other people as well. This means that it is essential that you can lead other project workers without taking your eye off your other responsibilities. This means that it is important that you know how to control a meeting and how to get what you want from it.

Many of the projects you get given will involve you taking a lot of decisions, and they often won’t be easy ones. Capitalize on thought speed Tends to daydream Stays with the speaker, mentally summarizes the speaker, weighs evidence, and listens between the lines 2. The communication training was facilitated by Jocelyn Rebbens from ReBBels. The main goal of the training was to improve our daily communication towards others. To make it more interactive, Jocelyn asked us to complete two short assignments to discover how communication works. More detailed information about the programme and about the curriculum in particular can be found on our website. This is a difficult skill to learn, as it is something which tends to come naturally to those people who have it. Big, complicated projects can have a lot of people interested in them and can also see you need to deal with even more people. The experience and ability of the team you are given will play a big part in making this part of the role easier or more difficult.
This is a skill you will learn with experience and from going to a lot of different meetings, although you can also take courses on it.
For this reason, it is a huge advantage if you have good analytical skills and are comfortable weighing up a large quantity of information.
Supervisor’s power Increased distortion because employees screen out information detrimental to their welfare.
Resist Distractions Is easily distracted Fights distractions and concentrates on the speaker 8. Next to that, we were provided with useful insights about our personalities and complementary communication styles using a LIFO® (Life Orientations) test. In the afternoon, we got the opportunity to practice our communication skills with a professional actor.
However, by making a real effort to get yourself sorted out you can hopefully improve your organizational abilities. If you aren’t used to negotiating then this is definitely something you will want to learn before too long. However, whatever type of situation you are in you will need to be a strong and fair leader. I enjoyed going to meetings run by other project managers at first, to let me see how they did it.

The good news is that these decisions will often be able to be taken without a great deal of time pressure.
Find an area of interest Tunes out dry speakers or subjects Listens for any useful information 4. Hear what is said Shuts our or denies unfavorable information Listens to both favorable and unfavorable information 9.
Your team members will want to see this in everything you do so don’t forget that they are people too and each one needs to be dealt with differently. I picked up a lot of good tips this way and it is definitely something I would recommend if you get the chance to do so as well. Subordinate’s aspiration for upward mobility Less accuracy because employees tend to pass along information that helps their cause. Judge content, not delivery Tunes out dry monotone speakers Assesses content by listening to entire message before making judgments 5.
Challenge yourself Resists listening to presentations of difficult subject manner Treats complex presentations as exercises for the mind 10. For example, you could get some trays for putting your outstanding work in, rather than leaving it all in one big heap. You might need to give one motivational talks now and then while with others you will need to give them training or start giving them more chances to show their initiative. Sometimes you will see that coming up with a decision and then doing nothing about it for a day or so if a good thing.
You could also think about making a to-do list at the start of the week to guide you through the work which needs done before the week is out. If you have already led a team you already know this but if you haven’t then it is time to start thinking about how you will lead your project team.
This way you can come back to it with a fresh approach and see whether it still looks right.
Subordinate’s trust in the supervisor Considerable distortion because employees do not pass up all information they receive.

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