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14.07.2013

Creating a filing system for office,what is self esteem what factors influence it,tips improving mind power - New On 2016

This article attempts to describe a way to create a good system for organizing, maintaining, and backing up files and folders on a personal computer. Consolidate: Get all of your CD-R's, important files on the old computer, and all of those floppy disks and put them all in your one organization system! Stay organized: Your new file system won't work if you don't remember to save your files into their proper folders immediately.
Subject or category: Most file systems are organized by subject or category, which works well when set up correctly, but can also be the most confusing when it's not. Never create a miscellaneous pile for what you can't categorize, because everything will end up there. Meet Colie, a wikiHow editor from the US who has been part of the community for over five years. While there are an infinite number of ways to accomplish this task, the article will attempt to provide some guidelines and directions for creating a system that works best for the type of information you are trying to organize!
Use a temporary folder for storing the things you are working on right now, but make sure that the temp folder is empty at the end of the day. If it's all in one place, there's no excuse for not burning it on a CD or DVD every month or so.


Whether you are the only one accessing files or you share with a staff, the filing system you choose must be organized so everyone can find what they're looking for.
This system is best when most of your files are going to be names of clients, patients or customers. The hanging folders will never be removed, acting as place holders for the manila envelopes which you will remove from the drawer. For most files, regular hanging folders will work, but for thick files or files you had to divide into subcategories, use box bottom folders. Thus, the first step of creating a filing system is to choose a central location to keep all of your personal data.
If the filing system is difficult to use, you will hang onto papers for fear of losing them in the files, and you'll soon have piles of papers covering your desk. You can order the folders however you want, but most people use an alphabetical system at this point.
For lateral files, which run left to right when you open the drawer rather than front to back, place the tabs on the right side. Resist the temptation to set a deep filing basket on top of your files, because you'll just fill it up, and it will become another file.


On Windows machines, the My Documents folder is often a good choice, although the operating system does add some extra junk along with your data (like My Pictures and My Music folders). Under each semester of schoolwork, keep one folder for Math, one for English, one for Chemistry, you get the idea.
The ultra-geek can use a file naming convention that adds the date of creation to the file name for easy file viewer sorting.
If you are organizing files in a business setting, creating separate folders for groups or projects is also a good idea.
While this is sometimes useful (keeping each semester of schoolwork in different folders), remember that the file system on your computer already keeps track of the date things were created and modified, so in some ways it is a waste of time to do this over again.



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