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admin | Category: What Causes Ed 2016 | 30.01.2014
Secondly, to the best of my knowledge in Version CR13 using VS2010, you CANNOT hand edit SQL query like it we could in older version of CR.
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All Crystal Reports programming samples in this tutorials is based on the following database (crystaldb) . When we pass a Date parameter, we have to create a new date parameter in the Parameter Fields of Field Explorer. After creating the parameter field , we have to create the selection formula for the Crystal Reports .
Here we are making the formula like , select all records details from the tables whose order date is greater than the input date parameter. SAP Crystal Reports is a Business Intelligence tool which is used to generate reports from both SAP and non-SAP data sources.
SAP Crystal Reports can connect to any data source that include Relational databases like Oracle, OLAP data source systems like BW, or also with XML data. Flexible and customized report − You can quickly create highly formatted, pixel-perfect reports using SAP Crystal Reports with high level design interface and efficient workflows.
Powerful report delivery options − You can deliver personalized reports to your business end-users in their preferred language and format.
Expanded support for Excel − You can take full advantage of the Excel file format by allowing more data to be exported to a single worksheet, without spanning multiple worksheets.
Windows operating system compatibility − SAP Crystal Reports software 2013 is certified compatible with Microsoft Windows 7. Mobile compatibility − You can also open interactive reports through your mobile devices. SAP Crystal Reports, Adobe Flash and HTML 5 integration − It enables SAP Crystal Reports developers to produce powerful "mash-ups" pulling data from various sources.
Languages available − English, Finnish, French, German, Hungarian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Chinese simplified, Chinese traditional, Czech, Danish, Dutch, Slovakian, Slovenian, Spanish, Swedish, Thai, Turkish, Romanian, Russian. Crystal Reports for enterprise provides an interface that enables you to quickly and easily create, format, and publish effective reports. The menu bar provides full range of features available in Crystal Reports for Enterprise as shown in the following image. The standard toolbar as shown in the following image allows you to access common Report functions such as: Open an existing report, create a new report, save a report, print a report, cut, paste, export and undo. The Format tab as shown in the following image, allows you to use functions for formatting the selected field such as: changing the font size or font color, background color, alignment of text to center, left, right, etc.
It also allows you to apply conditional formatting, such as highlighting values above or below a specific threshold value in the report. When you click on conditional formatting option at top right corner, the formatting box open.
The Data tab as shown in the following figure, enables you to work with data-editing queries, creating groups and sorts, applying filters to limit data in the report and creating formulas to add custom calculations to reports. When you click on Query filter option or on Edit data sources, as shown in the following image, a query panel opens.
When you click on Formula button, as shown in the following image, the Formula workshop opens. The main working area in Crystal Reports is known as Report Design Canvas and is divided into structure tab and page tab. Using the Structure tab, as shown in the above image, you can create the overall structure by placing items in various sections of the report. The Page tab, as shown in the following image, displays the report data on the basis of the structure you created in the structure tab. Report Options feature is used to set various fields in a Crystal Reports such as, smart guidelines feature that lets you select, move, and resize entire columns of report elements without needing to manually select each element. This option allows you to choose page options like − Paper size, paper width, paper height, and margins (left, right, top and bottom).
SAP Crystal Report for Enterprise help tab provides all the study material and interactive videos link from SAP site to learn Crystal Report features. This options provides you with a complete guide titled Introduction to SAP Crystal Report for Enterprise as shown in the following image. This covers an introduction to Crystal Reports Enterprise 4.x and all basic reporting functions available in the tool like logging on to a server, introduction to reporting, design concepts, data sources and queries, charting, etc. When you click on documentation option in Help tab, it takes you to SAP link for Crystal Report for Enterprise 4.x.
This page provides eLearning material which includes interactive sessions and video tutorials on all key features of the tool. SAP Crystal Report design environment provides you the area where you can design the structure of the report. It is used to add Report title at the top or any other information you want to place at the beginning of the report. This option is used to present information at the top of each page like document heading, chapter name, etc.
This is used to present page numbers or any other information you want at the end of each page.
All the objects that are added in the query panel are shown under data explorer and from here you can add objects to the report.
If you choose a Universe, a query panel opens and you can add objects to query filter to generate a report. SAP BEx and Universe data source connections allow you to create and design query in Crystal Reports. SAP BEx queries can contain one or more hierarchies and predefine objects to run the report.
It will open objects of view in a query panel, which can be used to add them to the report. Once the Crystal Report is created using a query, to make changes to objects you have to go to edit data source option. You can also edit an existing query by going to Data → Edit Data Sources as shown in the following image.
Once you are done with the changes, click on Finish and all changes will be applied to data in Crystal Report. Time based query filters are used to filter the value of specific objects between certain periods of time.
Format Result Object Element field is used to change the appearance of the objects in the report. General tab is used to define generic properties of report objects: like height and width, hide and hide if duplicate, etc.
Font tab is used to change font size, color, style, alignment and rotation of object name in the report. You can pass the value of an object by clicking on Add condition tab → select object name and pass condition. Here, we will learn how to insert, hide, and delete sections in Crystal Report for Enterprise 4.x. To insert a section in any of the report section, select the section → Right click and Insert. Click Section Expert button as shown in the following image (Section Expert contains a list of all the sections in the report) → Select section and click insert. Open Section expert at the top and select the section you want to delete → enter Delete. Open Section Expert → Select section you want to move and use up and down arrows to change the order of the sections.
Go to Sort tab and expand the body tab to apply sorting on measures and attribute values in the report. When you need to separate the data into groups in order to make it easily understood, grouping option can be used. You can also customize grouping for a single value or multiple values by using the customize option inside the grouping tab. It also gives an option to discard everything else, group everything else in single group with group name or include everything else without changing the group name. In the following example, it has created 2 groups: first with Region Name = "New Delhi" and second group with everything else with group name "Others".
When you use grouping in a report, two new sections appear in the report canvas: Group Header 1 and Group Footer 1.
When you are in Page tab, the group tree icon in side panel is used to see tree view of groups in the report.
Instead of creating a report from scratch, you can also use inbuilt templates from the report repository. Browse Repository − This option lets you choose your data source from the Data Source Type list. Connection by Vendor − This option connects to data sources sorted by a vendor or software provider. Insert options in Crystal Reports for Enterprise allows you to add multiple objects at the report level: charts, crosstabs, picture, flash, sub-reports, etc. Show chart option allows you to resize the chart, move the chart in the Report footer area (as shown above).
Chart Data object allows you to choose the attribute name, which you want to pass in the chart data.
Format Chart − Allows you to format structure of the chart by going into advance, appearance and depth option.
Add Condition → Choose attribute which you want to highlight in the chart as shown in the following image.
You can add multiple number of attributes in rows and columns by clicking on ‘+’ sign. Grid options allow you to do formatting of cross tab rows like hiding empty rows, repeat row labels, hide row grand totals, etc. Formulas are used to insert data in the report that does not exist with any of the objects. Common formulas are − Calculations, string functions like UPPERCASE, date functions, etc. Crystal Reports has the following types of formulas − Report formulas and conditional formatting formulas.


Data Explorer − It contains in-use Objects, formulas, parameters and running totals present in the Crystal Report.
To write a formula in the formula text window, you can use in-use objects under the Operator tab and different operators to pass condition in the formula.
Now to modify the formula, click on formula name under Data explorer, it will open the Formula workshop. If you see the following If-Then-Else statement with Boolean operators, it has allowed you to pass multiple conditions in the formula and returning the value, if the condition is true. This statement says that when any of the condition is true (before and after OR operator), then it will print Five star rating customer otherwise it will print 1 star rating customer.
A new column in the report has been added with the rating of the customers as mentioned in the TEST formula. Calculated formulas are used to perform mathematical calculations in Crystal Reports and they can be designed in the formula workshop. To apply a calculation in the formula, drag the object from the objects pane to the formula text pane and use operators to perform the required calculation. You can then drag the formula to Report structure and go to Page tab to see the calculated data in the report.
In this example, if you can print Total Price greater than 60000 in Green and below 60000 in Red, this can be passed in formula workshop.
When you declare a variable in Crystal Report you need to assign a name to it, however this name shouldn’t be the same as any other function, operator, etc. The keyword for declaring the variable has ‘var’ at the end and it is true for all variable types.
Local variables are declared using the local keyword followed by the type and followed by the variable name as in the above examples. In the above example, Formula 2 will return a value 5 as Z is declared as local number variable in formula 1 so it will take default value for variable Z in formula 2. Since global variables share their values throughout the main report, you cannot declare a global variable in one formula with one type and then declare a global variable with the same name in a different formula with a different type. To use shared variables, it must be declared and assigned a value before it can be used in the main report and subreports. You can also assign values to the elements of Array and these values can be used for computations in formulas.
By using parameters with formulas and in the report, you can create a single report that changes according to the requirement of different users.
Note − Parameters in Crystal Reports can be used in filters after it is retrieved from the database. Parameters can also be created at universe level or in query panel and they can be later inherited into Crystal Reports. You can also create a list of values from which the user can choose the parameter value instead of entering it manually.
The Create Parameter dialog box appears → Enter a name for the parameter (up to 255 alphanumeric characters).
Select the appropriate Data Type from the list → such as String, Number, or Date, among others.
In the Prompt Text box, enter the desired prompting text (up to 255 alphanumeric characters). This text will appear in the prompting dialog box when you preview the report, or when you refresh the data on the Page area. Once the parameter is dragged to the structure of report, you can go to page tab to see LOVs selected while refreshing the report data. In the dropdown list it will show the list of all parameters that are created for the report. Hidden Prompt will be used to pass some initial values or values by formula and not by the user.
Do not show prompt − It doesn’t give you an option to change value at the report level. Cascading parameter group allows to arrange your parameters into groups, which provides a cascade of filtered choices.
For example, if you are prompting for a city value, but you also need to know which country and region that city comes from, you could create a cascading parameter group. Now click the first blank row in value column, it will show you all the available objects in the list. If you select Discrete, the parameter will accept discrete values (rather than ranges of values). If the Allow Multiple Values and the Discrete Options are selected, the parameter will accept multiple discrete values. Once you drag the parameter to your report → To edit parameter Field, right click on parameter name and go to edit parameter.
Go to Data Explorer view → expand Parameters, and then right click on the parameter you want to delete.
Enter a name for the parameter (up to 255 alphanumeric characters) → To create a list of values, click the "Edit List of Values" button. The Edit List of Values dialog box appears → In the Type of List area, select Dynamic. In the Prompt Text object, enter the desired prompting text (up to 255 alphanumeric characters) → Text that appears in the prompting dialog and interactive panel. It can be placed in any report section and the entire subreport will print in that section.
Unlinked subreports are standalone reports and their data is not linked to data in the main report. If you select connect to a new Data source, it will open New Data source connection window from which you can choose a new data source. Once you choose new data source, you need to define the relationship between the main report and the subreport.
Once you click on 'Next' it will prompt you to choose a Sub Report type like Detailed, Chart, Total, Custom. The Insert Subreport wizard appears → Select Use existing report, and then click Browse. You can edit the properties of a subreport after you have inserted it into your main report. Place the subreport into the Report Footer and it will print immediately after the main report.
On-demand subreports can be especially useful when you want to create a report that contains multiple subreports. The difference between regular subreports and on-demand subreports is that the actual data of an on-demand subreport is not read from the data source until the user isolates it. Finished Crystal Reports can be exported to a number of formats like XML, HTM, PDF, spreadsheets and word processors and other common data interchange formats.
For example, you may want to use the report data to enhance the presentation of data in a desktop publishing package.
Click 'To file' and enter the report title to save the exported report in the Export Report dialog box. Microsoft Excel (97-2003) Data-Only is a record-based format that concentrates on the data.
Microsoft Excel Workbook Data-Only is a record based format that concentrates on data as well. Microsoft Excel (97-2003) Page-based format converts your report contents into Excel cells on a page-by-page basis. If a worksheet becomes full and there is more data to export, the export program creates multiple worksheets to accommodate the data. Microsoft Excel has a limit of 256 columns in a worksheet so any report element that is added to cells beyond 256 columns is not exported. The Crystal Reports for Enterprise Java runtime engine does not support all of the elements embedded in a report. The character rendering technology differs between Crystal Reports for Enterprise and Crystal Reports 2013. Exporting Crystal Reports in HTML format allows an easy way to access and distribute the report data.
Click 'To File' and enter the report title to save the exported report in the Export Report dialog box. If you select the option Separate HTML pages check box, the entire report is divided into separate pages. It exports the report elements as a set of values separated by separator and delimiter characters that you specify. RTF format is page based format but it doesn’t preserve all structure and formatting options in the output. This format is intended for use in applications, such as fill-out forms where the space for entering text is reserved as empty text objects. Please take a look at the database structure before you start this tutorial - Click here to see Database Structure . This tutorial is very similar to the above two tutorials , so please take look into the two tutorials before we start this one. For doing this you have to select Ordermaster.orderdate , comparison operator and parameter date field from selection list of Formula Editor and make the formula.
It enables end users to generate reports that includes exceptional visualizations and implement new business requirements into reports to reduce dependency on IT and Report developers. You can create a simple report or you can also use complex or specialized tool of Crystal Reports to create advance level reports for end users. In this box, you define the condition under which you want conditional formatting to appear. Crystal Report is divided into five different parts by default and additional sections are added if you apply grouping to the report. When you select a report element, the smart guidelines appear and automatically select related elements in the column. Landscape means the page is oriented horizontally, while portrait means the page is oriented vertically. You can change the unit of measurement by changing the measurement unit option on design canvas tab.
Structure mode shows the structure of the report and Page mode is used for previewing the report.
It also allows you to change the formatting of the report with actual data and changes are immediately visible in the report.


The first node in tree structure represents the report itself, the first level node represents the sections in the report, and each section containing objects are listed. To connect to HANA database and to use Schemas → tables inside the database, you can use an existing Relational or OLAP connection.
Predefined filters are created at the Universe level and are directly used in the report from the Universe.
When you add a date dimension to query filter, you can use between operators from drop down list to specifically mention to and from date. To edit the object, you can right click on the object name and select 'Format result Object Element' or 'Conditional Formatting' option as shown in the following image. It allows you to jump to a specific group in the report instead of scrolling through the report looking for a specific group. When you define a group in the report, the program automatically inserts a group name in the element, in the group header section. These report templates provide predefined layout for common documents like purchase orders, invoices, letter templates, etc. When you click on flash, you can choose the file path or directly embed the link of the flash file to add in the report. When you select the chart type from Insert chart option, you can move the cursor to the report footer area and click where you want to insert the chart. You can also change the type of chart from the dropdown list by clicking on the Chart option in the Format chart tab. If you want to change the parameter values on the chart axis, you can click on edit chart data and change the values.
It shows data in a compact format, which makes it easier to understand and see the trend in the data.
To see values as percentage, right click on Total cell and go to Format Total → select show as percentage. If there is a need to perform some calculations or to add specialized data in the report, you can use formulas. You can open formula workshop by going to Data → click formulas or by clicking formula tab on Data tool bar.
Text windows is used to create or modify formulas and workshop panel button allows you to use filter formulas, sort formulas, delete, etc. You can also delete the formulas, or search and change text of formulas in the formula text window.
It tells your program to execute a certain section of code only if a particular condition meets true. There are different Arithmetic operators that can be used to Add, Divide, Exponential, Multiply, etc. Once you have saved the formula using the save option at the bottom, this formula will be saved under the Formula tab in Data explorer.
When you assign a value to a variable, it maintains that value till you assign a new value to it. A variable can be a number type, string type, date type, Boolean type, range type or an array type.
This means that you cannot access the value of a local variable in one formula from a different formula. Their value is available to all formulas that declare the variable, except for those in sub reports. Redim is used to remove previous entries of an Array while resizing it, and Redim Preserve is used to contain previous Array values. User has to answer the prompt before the report is generated and the report output depends on the response of the user for the parameter value. Parameters can be used in a formula like other objects and can be created in the Formula workshop.
In the dialog box, you can change the name and type of the parameter along with other properties. When you drag the parameter to the report, that value will appear in the report as shown in the above image. In this case, you first prompt for a country, and when that value has been selected, the program prompts for a region by showing only the regions that apply to the selected country.
You can enter more than one value, but these values will be evaluated individually and will not be interpreted as a range. For example − When the customer name in database changes frequently, you can create dynamic LOVs.
An unlinked subreport does not have to use the same data as the main report; it can use the same data source or a different data source entirely. A subreport can be placed in any report section and the entire subreport will print in that section.
If you choose Use Main Report Data Source it will open Query panel to add objects in the report. This way only data for on-demand subreports that are actually viewed will be retrieved from the data source. This format does export most of the formatting, however, it does not merge cells, and each element is added to only one cell. This exporting format is an enhancement on the existing Microsoft Excel Workbook Data-Only exporting type. If a report element covers more than one cell, the export program merges cells to represent a report element. This export format retains most of the formatting, but it does not export line and box elements from your report. This means that the size of each individual character can have slight differences (1 pixel) that add up over time and create additional rows or columns. It allows you to access your report in many of common browsers like Firefox and MS Internet Explorer. All of the images in your report are saved externally and a hyperlink is inserted in the exported HTML output. When a comma (,) is used to separate elements, the format is known as Comma Separated Values (CSV).
It creates one line of values for each record in your report and also contains all of the sections of your report like Page Header, Group header, Body, Group footer, Report footer and Page footer. It cannot be used to export reports with subreports in Page Header or Page Footer sections. In setting area, specify the formatting to appear when condition is met, like changing font style or color of text.
You can apply formulas by typing or by clicking on objects, functions and operators in the data explorer. Drag an object on which you want to apply filter to query filter pane and drag predefined filters too.
Drag the object to the query filter pane and make use of various relational operator to pass the filter condition. LOVs allow you to select to and from date from the list of values available for Date dimension in the Universe. You can add a sort in ascending or descending order and it can also be applied to attributes and measures value.
Choose the object on which you want to apply sorting and click on ascending and descending option.
If you apply regular grouping on one object, it will group all the similar values in a report. It supports .swf file types in the flash file so you can add dynamic dashboards in the report.
Hide option is used to hide the chart and move is used to move the chart backward or forward. You will see Show chart and Data option for the second chart → you can add required objects and also add header and footer note to the chart as shown in the following image. For example, if you want to see the quantity sold by the customer in a particular region, without cross tab, it shows the data in a spread-out form. The error message in the following image says that the field in red underline is not known as field syntax and is incorrect. A variable can hold a value of single type, like if you declare it as a number it can’t be used to hold string values later.
Finally, when a region value has been selected, the program prompts for a city by showing only the cities that apply to the selected region. For example, if you enter the values "1" and "10", the range is 1-10, and a report that uses this parameter for filtering will display all records with values between 1 and 10.
If the Allow Multiple Values and Range Options are selected, the parameter will accept multiple ranges.
You can combine data that cannot be linked and present different views of the same data in a single report. If you create a main report with customer information and a subreport with order information and then link them, the program creates a subreport for each customer that includes all their orders. The data source to be used in subreport must be similar to data source that is used in main report and it must also be located on the same BI repository.
The format determines the file type, and the destination determines where the file is located. Microsoft Excel Workbook Data-Only format removes limitations of previous XLS file formats, approximately 65536 rows and 256 columns. Beta testing is a unique opportunity to try the latest programs and provide feedback directly to the program developers.
In this way, you can provide your user with a manageable list of cities and be sure that your user picks the correct city. You can also choose a different source connection but it should have a field to link to main report. The final version of many programs is often determined by suggestions from testers like you. With a start value of "A" and an end value of "H", a report that uses this parameter for filtering will display all records within an alphabetical range of A-H. Shareware Junction lets you choose from a variety of these products - all in one convenient location.



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